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WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING
Monday, November 9, 2009 7:30 p.m.
COMMITTEE MEETINGS:
7:00 pm – Education Committee: Christine, Mohan, Smith
7:15 pm – Finance Committee: Dempski, Ford, Howard
A. AGENDA:
1. Call to order by President. Time: ___________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on
April 30, 2009 to The Express Times, and to the Clerk of Washington Township.
2. Roll Call: Karen Graf, President Roger Jinks, Superintendent
Anita Smith, Vice President Jean Flynn, Secretary
Sally Christine Kelly Mason, Principal
Sheila Dempski Valerie Mattes, Principal
Jason Ford
Jayne Howard
Jude Mohan
3. Flag Salute
4. Motion by _____, seconded by _____ to approve the minutes of October 19, 2009, as presented. MV:
B. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
C. PUBLIC HEARING:
a. As per Public Law 18A:23-1 the Board of Education of every school district shall cause an annual audit of the district’s accounts and financial transactions to be made by a public school accountant employed by it, which audit shall be completed no later than 4 months after the end of the school fiscal year.
Audit and CAFR presentation by Anthony Ardito, Auditor
5. Motion by _____, seconded by _____ to accept the Comprehensive Annual Financial Report of Administrative Findings Financial Compliance and Performance, for the fiscal year ended June 30, 2009, and note that there were no audit recommendations. RCV:
6. Motion by _____, seconded by _____ to approve the Corrective Action Plan (CAP) for the fiscal year ended June 30, 2009 as prepared by Ardito & Co., LLP., and note that there were no audit recommendations. RCV:
7. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending October 31, 2009, as presented. MV:
Agenda 11/9/09 Page 2
D. SECRETARY’S REPORT
8. Motion by _____, seconded by _____ to approve the Secretary’s Report for October 31, 2009 showing a cash balance of $1,645,776.41. MV:
9. Motion by _____, seconded by _____ to approve the Treasurer’s Report for October 31, 2009, showing a cash balance of $1,645,776.41, and note that the report is in agreement with the Secretary’s Report for October 31, 2009. MV:
10. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
E. SUPERINTENDENT’S REPORT
11. Motion by ______, seconded by ______to approve the following substitutes for the 2009-2010 school year, as recommended by the Superintendent. RCV:
Teacher: Kathy Smith and Patricia Herold (pending certification and fingerprints)
Paraprofessional: Patricia Herold (pending fingerprints) and Tyler Voll
Cafeteria: Catherine Phifield
12. Motion by _____, seconded by _____ to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV:
13. Motion by _____, seconded by _____ to approve the submission of the QSAC DPR Tally sheets to the State of New Jersey, as recommended by the Superintendent. (See attached CD for detailed information for each.) RCV:
F. PRINCIPAL’S REPORTS
G. TECHNOLOGY REPORT
H. CORRESPONDENCE
- District Newsletter – Volume II, Issue 3
- Colden Castle News – November, 2009
I. COMMITTEE REPORTS
Finance & Policy Committee:
14. Motion by _____, seconded by _____ to approve the line item transfers, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to approve the Bills List for October, 2009. RCV:
16. Motion by _____, seconded by _____ to accept the funds for the 2010 NCLB Grant as follows, as recommended by the Superintendent. RCV:
Title I Part A $13,542.00
Title II Part A 16,524.00
Title II Part D 116.00
Title IV 958.00
Agenda 11/9/09 Page 3
17. Motion by _____, seconded by _____ to adopt the following resolution increasing the bid threshold and appointing a Qualified Purchasing Agent, pursuant to N.J.S.A. 18A:18A-3a and N.J.A.C. 5:34-5 et seq. RCV:
WHEREAS, the recent changes to the Public School Contracts Law gave boards of education the ability to increase their bid threshold up to $29,000 and quote threshold at $4,350; and
WHEREAS, N.J.S.A. 18A:18A-3a permits an increase in the bid threshold if a Qualified Purchasing Agent is appointed as well as granted the authorization to negotiate and award such contracts below the bid threshold; and
WHEREAS, N.J.A.C. 5:34-5 et seq. establishes the criteria for qualifying as a Qualified Purchasing Agent; and
WHEREAS, Jean Flynn possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et seq.; and
WHEREAS, Washington Township Board of Education desires to increase the bid and quote threshold as provided in N.J.S.A. 18A;18A-3; now, therefore, be it
RESOLVED, that the governing body of the Washington Township Board of Education, in the County of Warren, in the State of New Jersey hereby increases its bid threshold to $29,000 and quote threshold to $4,350; and be it further
RESOLVED, that the governing body hereby appoints Jean Flynn as the Qualified Purchasing Agent to exercise the duties of a purchasing agent pursuant to N.J.S.A. 18A:18A-2b, with specific relevance to the authority, responsibility, and accountability of the purchasing activity of the Board of Education; and be it further
RESOLVED, that in accordance with N.J.A.C. 5:34-5.2 the Board of Education Secretary is hereby authorized and directed to forward a certified copy of this resolution and a copy of Jean Flynn’s certification to the Director of the Division of Local Government Services.
I, Jean Flynn, Secretary of Washington Township Board of Education, in the County of Warren, State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the governing body of the Washington Township Board of Education, County of Warren, State of New Jersey at a regular meeting of said governing body held on November 9, 2009.
18. Motion by _____, seconded by _____ to approve the second reading and adoption of Policy Alert 186. RCV:
Policy Alert 186
- Policy 1220 – Employment of Chief School Administrator
- Reappointment; non-reappointment or the Superintendent of Schools has been recently revised by the legislature eliminating the “at least” one year notice requirement for reappointment of the Superintendent to thirty days for each term of the contract.
- Policy 3159 – Teaching Staff Member/School District Reporting Responsibilities
- Certificate holder has been recently revised requiring all certificate holders to report their arrest or indictment for any crime or offense to the Superintendent of Schools within fourteen calendar days and report the disposition of any charges within seven calendar days of the disposition.
Agenda 11/9/09 Page 4
- Policy 8760 – Pupil Accident Insurance
- Revised to provide protection for the school district so that a district that provides pupil accident insurance coverage may revise this policy to coordinate with the actual terms of the pupil accident insurance program purchased by the district.
Education Committee:
19. Motion by _____, seconded by _____ to approve the following clubs and activities for the 2009-2010 school year. Stipend to be in accord with the negotiated contract, as recommended by the Superintendent. RCV:
Club Advisor
Wilson Reading Club Pam Casserly
Personnel Committee:
Facilities & Transportation Committee:
20. Motion by _____, seconded by _____ for approval to submit an application for dual use of educational space for the 2009-2010 school year to the Executive County Superintendent. Use of Room #101 at Port Colden School, as recommended by the Superintendent. (Application and explanation attached) RCV:
J. PUBLIC QUESTIONS AND DISCUSSION – old and/or new business
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
K. EXECUTIVE SESSION – if require
21. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Time: ______________
Motion by _____, seconded by _____ to return to open session.
MV: Time: ______________
L. ADJOURNMENT
22. Motion by _____, seconded by _____ to adjourn.
MV: Time: _______________