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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of December 14, 2009
The Washington Township Board of Education met on Monday, December 14, 2009 at 7:35 p.m. for their regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.
Members in attendance were Karen Graf, President, Anita Smith, Vice-President, Sally Christine, Sheila Dempski, and Jason Ford. Roger Jinks, Superintendent, Jean Flynn, Business Administrator/Board Secretary, Kelly Mason and Valerie Mattes, Principals were present.
Board Members absent: Jayne Howard and Jude Mohan
Flag Salute
Motion by Anita Smith, seconded by Sheila Dempski to approve the minutes of November 9, 2009, as presented. MV: Christine abstained – All others voting yes – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
SECRETARY’S REPORT
Motion by Sally Christine, seconded by Jason Ford to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending November 30, 2009, as presented. MV: Unanimous – Motion carried Motion by Jason Ford, seconded by Sheila Dempski to approve the Secretary’s Report for November 30, 2009, showing a cash balance of $1,236,397.62. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve the Treasurer’s Report for November 30, 2009, showing a cash balance of $1,236,397.62, and note that the report is in agreement with the Secretary’s Report for November 30, 2009. MV: Unanimous – Motion carried
Motion by Anita Smith, seconded by Sally Christine to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
SUPERINTENDENT’S REPORT
Motion by Anita Smith, seconded by Sally Christine to approve the following substitutes for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Teacher: Ernie Chavez, Mark Granier, Kurt Kessler, and Amy Wittig
Paraprofessional: Ernie Chavez, Mark Granier, Kurt Kessler, and Colleen Spolarich
Child Care Aide: Amy Wittig Minutes of December 14, 2009
Motion by Sally Christine, seconded by Jason Ford to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Sheila Dempski to approve Family Leave for Laura Sullivan-Reiner beginning December 23, 2009 returning April 12, 2010, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to appoint James A. Miller as Treasurer of School Monies, effective January 1, 2010. Salary to be $3,500 prorata, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve Corey D. Happel, a student from Northampton County Community College, to complete required classroom observation for 2 hours with Michael Alogna/Corinne Raye, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jason Ford to approve Jesse F. Brown a student at Warren County Community College, to complete required classroom observation for 10 hours with Nancy Mason and Marilyn Balzer, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Sheila Dempski to approve the plans for the security addition for the Port Colden School to be submitted to the New Jersey Department of Education for possible grant funding, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
CORRESPONDENCE
COMMITTEE REPORTS – Anita Smith – Delegate Assembly Update
Finance & Policy Committee: No Report
Motion by Sheila Dempski, seconded by Jason Ford to approve the attached transfers within the 2009-2010 budget, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to rescind Board motion #15 from the November 9, 2009 Board meeting, as recommended by the Superintendent. (That motion will be added just before motion #17.) RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski , seconded by Jason Ford to approve the Bills List for November 2009. MV: Unanimous – Motion carried
(At the November board meeting, the motion to approve November’s bills list inaccurately stated: “October”. This motion serves to rescind that motion thereby making the correction.)
Minutes of December 14, 2009
Motion by Sheila Dempski, seconded by Jason Ford to approve the Bills List for December 2009. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to accept the FY 2010 IDEIA Grant funds as follows, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Basic $171,102 Pre-School $ 11,190
Motion by Sheila Dempski, seconded by Jason Ford to rescind the shared service agreement retroactive to October 5, 2009 with Washington Borough Board of Education to provide for one (1) day of speech services of a speech teacher for the amount of $17,984 a year prorated for the 2009-2010 school year, as recommended by the Superintendent. (The original agreement amount reflected the cost of FICA, $1,194, which is reimbursed by the state.) RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to enter into a shared service agreement retroactive to October 5, 2009 with Washington Borough Board of Education to provide for one (1) day of speech services of a speech teacher for the amount of $16,790 a year prorated for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to enter into the Inter-local Service Agreement Between the Township of Washington and the Washington Township Board of Education for the Township to provide lawn mowing service to the Board of Education from January 1, 2010 through December 31, 2010 at a cost of $3,000 per year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to accept the following resolution, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
A RESOLUTION BINDING THE Washington Township School District, Warren County TO PURCHASE NATURAL GAS SERVICES THROUGH THE ALLIANCE FOR COMPETITIVE ENERGY SERVICES (“ACES”) Bid Cooperative Pricing System ID#E8801-ACESCPS WHEREAS, the Alliance For Competitive Energy Services (hereinafter referred to as “ACES”), an alliance composed of the New Jersey School Boards Association (hereinafter referred to as “NJSBA”), the New Jersey Association of School Administrators, and the New Jersey Association of School Business Officials, will from time to time during the Effective Period as defined below solicit bids from natural gas suppliers for retail natural gas supply services including interstate transportation to the local natural gas distribution utility company (Natural Gas Supply Services) through an energy aggregation program in which NJSBA will act as Lead Agency of the ACES Cooperative Pricing System #E8801-ACESCPS in accordance with the “Public School Contracts Law”, N.J.S.A. 18A:18A-1 et seq., and the Electric Discount and Energy Competition Act, N.J.S.A. 48:3-49 et seq. (“EDECA”) and the regulations promulgated thereunder; and WHEREAS, the Washington Township School District is a Participating member of the ACES Cooperative Pricing System and is eligible thereby to obtain natural gas services for its own use through one or more contracts to be awarded to natural gas suppliers following said bids for natural gas services pursuant to the aggregation program; and
WHEREAS, the Lead Agency will from time to time during the Effective Period (from date of adoption through May, 2014, hereinafter referred to as “Effective Period”) issue one or more Requests for Bids for natural gas services on behalf of the ACES Cooperative Pricing System pursuant to the Public School Contracts Law and EDECA; and Minutes of December 14, 2009
WHEREAS, due to significant volatility and the potential for price increases in the wholesale natural gas market, Participating Members will preauthorize the Lead Agency to award contracts for Natural Gas Supply Service in each service territory to one or more natural gas suppliers that submits bids which are reasonably forecasted to provide estimated savings to the Participating Member based upon its previous natural gas usage and utility provided Basic Gas Supply Service rates; and
WHEREAS, the Lead Agency will only award contracts for said Natural Gas Supply Services to natural gas suppliers that submit bids with pricing reasonably estimated to be lower than the utility-provided basic gas supply service; and
WHEREAS, the District agrees to purchase all Natural Gas Supply Services for its own use during the Effective Period through any natural gas supplier(s) awarded a contract, it being understood that the term of any one contract shall be subject to the provisions of Public School Contracts Law; and
WHEREAS, the Lead Agency will notify the Department of Community Affairs’ Division of Local Government Services by mail prior to the issuance a Request for Bids for natural gas supply services, with the understanding that if the Division of Local Government Services does not respond within 10 business days, it will be deemed to have approved the issuance of the Request for Bids or the Request for Rebids. NOW, therefore, be it
RESOLVED that the District binds itself to the ACES Cooperative Pricing System ##E8801-ACESCPS to purchase all natural gas supply services needed for its own use during the Effective Period from the natural gas supplier or suppliers awarded a contract for natural Gas supply services by the Lead Agency; and, be it
FURTHER RESOLVED that the Lead Agency of the ACES Cooperative Pricing System is hereby authorized to execute a master performance agreement that obligates the district to purchase natural gas at the terms and conditions stated therein with a third-party supplier or suppliers who have been awarded the contract or contracts by the Lead Agency on behalf of the participating members of the ACES Cooperative Pricing System #E8801-ACESCPS (or any CPS number to be assigned in the future), and provided further that all such contracts shall be at prices reasonably forecast and estimated by the Lead Agency to provide savings to the districts relative to the price charged for basic gas supply service by the natural gas public utility that would otherwise provide such service; and, be it
FURTHER RESOLVED that ACES is authorized to continue to bid to obtain natural gas services at any time during the Effective Period on behalf of the ACES Cooperative Pricing System including, for example, a rebid if energy market conditions do not initially lead to a successful bid, on additional dates to be determined by the Lead Agency; and
FURTHER RESOLVED that this Resolution shall take effect immediately upon passage. The authorization provided to the NJSBA pursuant to the Local Public Contracts Laws (N.J.S.A. 40A:11-11(5)), and the Local Public and Public School Contracts Laws Administrative Code (N.J.A.C. 5:34-7.1 et seq.) shall be valid until May, 2014 (the Effective Period) at which time the Cooperative Pricing System will be subject to renewal. Any rescission of this resolution shall not affect any Agreements entered into prior to such rescission or expiration.
Minutes of December 14, 2009
Facilities & Transportation Committee:
Motion by Jason Ford, seconded by Sally Christine to accept the quotes for the following class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
6/8/10 – Liberty State Park, Ellis Island, Jersey City, NJ Easton Coach Company (55 passenger) $1,139 per bus x 3 buses Total $3,417 Starr Tours (55 passenger) $1,265 per bus x 3 buses Total $3,795 TransBridge Lines (56 passenger) $ 922 per bus x 3 buses Total $2,766 Easton Coach (47 passenger) $1,035 per bus x 4 buses Total $4,140 TransBridge Lines (47 passenger) $ 838 per bus x 4 buses Total $3,352
Motion by Jason Ford, seconded by Sally Christine to award the contract for the Liberty State Park, Ellis Island class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
TransBridge Lines(56 passenger) $ 922 per bus x 3 buses Total $2,766
Motion by Jason Ford, seconded by Sally Christine to accept the quotes for hourly rates, for local class trips, for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
In State 54 Passenger 24 Passenger 16 Passenger School Bus School Bus School Bus
First Student 3 hr. minimum $190 No quote No quote $70 hr. add. Hrs. GST No quote No quote No quote Snyder Bus $42.75 $42.75 $42.75
Out of State 54 Passenger 24 Passenger 16 Passenger School Bus School Bus School Bus
First Student 3 hr. minimum $220 No quote No quote GST No quote No quote No quote Snyder Bus $48.00 $48.00 $48.00
Motion by Jason Ford, seconded by Sally Christine to award the contract for the following for hourly rates for class trips for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Smith, Graf – All voting yes – Motion carried
In State 54 Passenger 24 Passenger 16 Passenger School Bus School Bus School Bus
Snyder Bus $42.75 $42.75 $42.75
Out of State 54 Passenger 24 Passenger 16 Passenger School Bus School Bus School Bus
Snyder Bus $48.00 $48.00 $48.00
Minutes of December 14, 2009
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
EXECUTIVE SESSION
Motion by Anita Smith, seconded by Sally Christine Whereas, the Board must consider matters involving non-tenured personnel, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session. No action was taken
MV: Unanimous – Motion carried Time: 8:25 pm
Motion by Anita Smith, seconded by Sally Christine to return to open session.
MV: Unanimous – Motion carried Time: 9:00 pm
Set up an AdHoc Committee to review tuition rate – report back in February.
ADJOURNMENT
Motion by Sheila Dempski, seconded by Anita Smith to adjourn.
MV: Unanimous – Motion carried Time: 9:02 p.m.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary
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MINUTES
STUD.ACT.,PETTY CASH, & CAFÉ RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
SUBSTITUTES
OOD STAFF DEVELOPMENT
SULLIVAN-REINER FAMILY LEAVE
J. MILLER – TREASURER
C.HAPPEL STUDENT OBSERVATION
J. BROWN STUDENT OBSERVATION
PC SECURITY PLANS
TRANSFERS
RESCIND NOVEMBER BILLS LIST
NOVEMBER BILLS LIST
DECEMBER BILLS LIST
IDEIA GRANT 2010 ACCEPT
RESCIND SHARED SERVICES AGREE. WASH BORO SPEECH SERVICES
SHARED SERVICES AGREE WASH BORO SPEECH SERVICES
INTER LOCAL SERV. AGREE. TOWN. OF WASH.
NATURAL GAS RESOLUTION THROUGH ACES
QUOTES FOR BUSES CLASS TRIP
AWARD CONTRACT BUSES CLASS TRIP
QUOTES HOURLY RATES CLASS TRIPS
AWARD CONTRACT HOURLY RATES CLASS TRIPS
EXECUTIVE SESSION
OPEN SESSION
ADJOURNMENT
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