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WASHINGTON TOWNSHIP BOARD OF EDUCATION

 

Minutes of November 9, 2009

 

The Washington Township Board of Education met on Monday, November 9, 2009 at 7:35 p.m. for their regular meeting.

 

The meeting was called to order by Karen Graf, President.  Mrs. Graf read the following statement:  The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.

 

Members in attendance were Karen Graf, President, Anita Smith, Vice-President, Sheila Dempski, Jayne Howard, and Jude Mohan.   Jean Flynn, Business Administrator/Board Secretary, Kelly Mason and Valerie Mattes, Principals were present.

 

Board Members absent:  Sally Christine, Jason Ford and Roger Jinks

 

Flag Salute

 

Motion by Sheila Dempski, seconded by Anita Smith to approve the minutes of October 19, 2009, as presented.  MV: Smith abstained – Dempski, Howard, Mohan, Graf – All voting yes – Motion carried

 

PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

None

 

PUBLIC HEARING

  1. As per Public Law 18A:23-1 the Board of Education of every school district shall cause an annual audit of the district’s accounts and financial transactions to be made by a public school accountant employed by it, which audit shall be completed no later than 4 months after the end of the school fiscal year.

 

                   Audit and CAFR presentation by Anthony Ardito, Auditor

 

Motion by Anita Smith, seconded by Jude Mohan to accept the Comprehensive Annual Financial Report of Administrative Findings Financial Compliance and Performance, for the fiscal year ended June 30, 2009, and note that there were no audit recommendations.  RCV:  Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jude Mohan, seconded by Jayne Howard to approve the Corrective Action Plan (CAP) for the fiscal year ended June 30, 2009 as prepared by Ardito & Co., LLP, and note that there were no audit recommendations. RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jayne Howard, seconded by Sheila Dempski to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending October 31, 2009, as presented.  MV:  Unanimous – Motion carried

 

SECRETARY’S REPORT

Motion by Sheila Dempski, seconded by Anita Smith to approve the Secretary’s Report for October 31, 2009 showing a cash balance of $1,645,776.41.   MV: Unanimous – Motion carried

 

 

 

Minutes of November 9, 2009

 

Motion by Anita Smith, seconded by Jude Mohan to approve the Treasurer’s Report for October 31, 2009, showing a cash balance of $1,645,776.41, and note that the report is in agreement with the Secretary’s Report for October 31, 2009.  MV: Unanimous – Motion carried

 

Motion by Jude Mohan, seconded by Jayne Howard to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

SUPERINTENDENT’S REPORT

Motion by Jayne Howard, seconded by Sheila Dempski to approve the following substitutes for the 2009-2010 school year, as recommended by the Superintendent.   RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

                        Teacher:  Kathy Smith and Patricia Herold (pending certification and fingerprints)

                        Paraprofessional:  Patricia Herold (pending fingerprints) and Tyler Voll

                        Cafeteria:  Catherine Phifield

Motion by Sheila Dempski, seconded by Anita Smith to approve the out-of-district In-Service Experiences, as recommended by the Superintendent.  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Anita Smith, seconded by Jude Mohan to approve the submission of the QSAC DPR Tally sheets to the State of New Jersey, as recommended by the Superintendent. RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jude Mohan, seconded by Jayne Howard to approve the following field trip, date and times TBA, for the 2009-2010 school year, as recommended by the Superintendent.   RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

(Parents/guardians are responsible for all fees and transportation costs)

  1. Port Colden History – Old Schoolhouse, PC Manor, Morris Canal Basin,              The Woolston House, etc – Walking to destinations.

 

PRINCIPAL’S REPORTS

 

TECHNOLOGY REPORT

 

CORRESPONDENCE

 

  1. District Newsletter – Volume II, Issue 3
  2. Colden Castle News – November, 2009

 

COMMITTEE REPORTS

 

Finance & Policy Committee: No Report

 

Motion by Sheila Dempski, seconded by Jayne Howard to approve the line item transfers, as recommended by the Superintendent.  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Sheila Dempski, seconded by Jayne Howard to approve the Bills List for October, 2009.  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried 

 

 

Minutes of November 9, 2009

 

Motion by Sheila Dempski, seconded by Jayne Howard to accept the funds for the 2010 NCLB Grant as follows, as recommended by the Superintendent.  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

                                                         Title I Part A                     $13,542.00

                                                         Title II Part A                      16,524.00

                                                         Title II Part D                           116.00

                                                         Title IV                                    958.00

 

Motion by Sheila Dempski, seconded by Jayne Howard to adopt the following resolution increasing the bid threshold and appointing a Qualified Purchasing Agent, pursuant to N.J.S.A. 18A:18A-3a and N.J.A.C. 5:34-5 et seq. RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

WHEREAS, the recent changes to the Public School Contracts Law gave boards of education the ability to increase their bid threshold up to $29,000 and quote threshold at $4,350; and

 

WHEREAS, N.J.S.A. 18A:18A-3a permits an increase in the bid threshold if a Qualified Purchasing Agent is appointed as well as granted the authorization to negotiate and award such contracts below the bid threshold; and

 

WHEREAS, N.J.A.C. 5:34-5 et seq. establishes the criteria for qualifying as a Qualified Purchasing Agent; and

 

WHEREAS, Jean Flynn possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et seq.; and

 

WHEREAS, Washington Township Board of Education desires to increase the bid and quote threshold as provided in N.J.S.A. 18A;18A-3; now, therefore, be it

 

RESOLVED, that the governing body of the Washington Township Board of Education, in the County of Warren, in the State of New Jersey hereby increases its bid threshold to $29,000 and quote threshold to $4,350; and be it further

 

RESOLVED, that the governing body hereby appoints Jean Flynn as the Qualified Purchasing Agent to exercise the duties of a purchasing agent pursuant to N.J.S.A. 18A:18A-2b, with specific relevance to the authority, responsibility, and accountability of the purchasing activity of the Board of Education; and be it further

 

RESOLVED, that in accordance with N.J.A.C. 5:34-5.2 the Board of Education Secretary is hereby authorized and directed to forward a certified copy of this resolution and a copy of Jean Flynn’s certification to the Director of the Division of Local Government Services.

 

I, Jean Flynn, Secretary of Washington Township Board of Education, in the County of Warren, State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the governing body of the Washington Township Board of Education, County of Warren, State of New Jersey at a regular meeting of said governing body held on November 9, 2009.

 

Motion by Sheila Dempski, seconded by Jayne Howard to approve the second reading and adoption of Policy Alert 186.  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

            Policy Alert 186

  1. Policy 1220 – Employment of Chief School Administrator
    1. Reappointment; non-reappointment or the Superintendent of Schools has been recently revised by the legislature eliminating the “at least” one year notice requirement for reappointment of the Superintendent to thirty days for each term of the contract.

 

Minutes of November 9, 2009

 

  1.  Policy 3159 – Teaching Staff Member/School District Reporting Responsibilities
    1. Certificate holder has been recently revised requiring all certificate holders to report their arrest or indictment for any crime or offense to the Superintendent of Schools within fourteen calendar days and report the disposition of any charges within seven calendar days of the disposition.
    2. Policy 8760 – Pupil Accident Insurance
      1. Revised to provide protection for the school district so that a district that provides pupil accident insurance coverage may revise this policy to coordinate with the actual terms of the pupil accident insurance program purchased by the district.

 

Education Committee:  No Report

 

Motion by Anita Smith, seconded by Jude Mohan to approve the following clubs and activities for the 2009-2010 school year.  Stipend to be in accord with the negotiated contract, as recommended by the Superintendent.  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

                                            Club                                              Advisor

Wilson Reading Club                             Pam Casserly

 

Personnel Committee:  No Report

 

Facilities & Transportation Committee:

 

Motion by Jude Mohan, seconded by Anita Smith giving Roger Jinks the authority to explore and move forward updating plans for a Port Colden addition and submission of said plans to State Department of Education.  RCV:  Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jayne Howard, seconded by Sheila Dempski for approval to submit an application for dual use of educational space for the 2009-2010 school year to the Executive County Superintendent. Use of Room #101 at Port Colden School, as recommended by the Superintendent.  (Application and explanation attached)  RCV: Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

PUBLIC QUESTIONS AND DISCUSSION – old and/or new business

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

 

Mr. Smith had a question regarding clarification of Policy 8760 as to what policy was being revised. The Board policy may be revised to coordinate with the insurance poliicy.

 

ADJOURNMENT

 

Motion by Jude Mohan, seconded by Anita Smith to adjourn.

 

             MV: Unanimous – Motion carried                        Time: 8:15 p.m.

 

                                                                                          Respectfully submitted:

 

 

 

                                                                                          Jean Flynn

                                                                                          Business Administrator/Board Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

 

 

 

 

 

 

 

 

PUBLIC HEARING ANNUAL AUDIT

 

 

 

 

 

AUDIT 2008-09

 

 

 

 

CAP

2008-09

 

 

STUD.ACT.,PETTY CASH, & CAFÉ RPTS.

 

 

 

SECRETARY’S REPORT

 

 

 

 

 

TREASURER’S REPORT

 

 

FUNDS

 

 

 

 

 

 

SUBSTITUTES

 

 

 

 

 

 

 

OOD STAFF DEVELOPMENT

 

 

QSAC DPR TALLY SHEETS

 

 

 

CLASS TRIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRANSFERS

 

 

 

BILLS LIST

 

 

 

 

 

NCLB GRANT

2010 ACCEPT

 

 

 

 

 

 

 

QPA BID THRESHOLD

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2ND  READING & ADOPTION POLICY ALERT 186

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CLUBS & ACTIVITIES

 

 

 

 

 

 

 

 

 

EXPLORE

UPDATING PLANS FOR PC

 

APPROVAL DUAL USE OF ED SPACE

 

 

 

 

 

 

 

 

 

 

ADJOURNMENT

 

 

 

 

 

 

 

 

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