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WASHINGTON TOWNSHIP BOARD OF EDUCATION

 

Minutes of May 11, 2009

 

The Washington Township Board of Education met on Monday, May 11, 2009 at 7:30 p.m. for their regular meeting.

 

The meeting was called to order by Karen Graf, President.  Mrs. Graf read the following statement:  The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.

 

Flag Salute

 

Administered the Oath of Office to Jayne Howard, newly elected Board Member. (Newly elected Board Member signed the Oath of Office).

 

Members in attendance were Karen Graf, President, Anita Smith, Vice President, Sally Christine, Sheila Dempski, Jason Ford, Jayne Howard, and Jude Mohan.  Roger Jinks, Superintendent, Jean Flynn, Business Administrator/Board Secretary, Marjorie Levine and Valerie Mattes, Principals were present.

 

Board Members absent:  None

 

Motion by Sheila Dempski, seconded by Anita Smith to approve the minutes of April 27, 2009, as presented.  MV: Howard abstained – All others voting yes – Motion carried

 

PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

 

None

 

SECRETARY’S REPORT

 

Motion by Anita Smith, seconded by Sally Christine to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending April 30, 2009, as presented.  MV: Unanimous – motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the Secretary’s Report for April 30, 2009 showing a cash balance of $1,590,875.98. MV: Unanimous – Motion carried

 

Motion by Jude Mohan, seconded by Jayne Howard to approve the Treasurer’s Report for April 30, 2009, showing a cash balance of $1,590,875.98, and note that the report is in agreement with the Secretary’s Report for April 30, 2009.  MV: Unanimous – Motion carried

 

Motion by Jayne Howard, seconded by Jason Ford to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jason Ford, seconded by Sheila Dempski to approve the Bills List for May, 2009.  MV: Unanimous – Motion carried

 

 

 

Minutes of May 11, 2009

 

SUPERINTENDENT’S REPORT

 

Motion by Sheila Dempski, seconded by Anita Smith, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent.   RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Anita Smith, seconded by Sally Christine to accept a grant from the New Jersey Historic Trust in the amount of $273,800 for restoration and renovation of the Port Colden Schoolhouse, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Sally Christine, seconded by Jude Mohan to approve the attached motion authorizing Roger Jinks to execute the grant agreement with the State for the Port Colden Schoolhouse renovation and restoration and to authorize Jean Flynn to act as the CFO, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

           

Motion by Jude Mohan, seconded by Jayne Howard to approve $1,953 of Kay Tillson’s salary to be funded by the 2008-09 Chapter 193 Non-Public Corrective Speech Program, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jayne Howard, seconded by Jason Ford to approve the operation of Summer School to be housed at Brass Castle School held July 13 to July 31, 2009, 9:00 am – 12 noon, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jason Ford, seconded by Sheila Dempski to approve the following personnel for the Summer School Program – July 13 -July 31, 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Teachers:  Sue Graham, Dawn Krupka, Kara Lisk, Michele Mahon, Ruth O’Cone, Beth Pomeroy

                 – 3 weeks, 3 hours per day, $38.13 per hour.

            Paraprofessionals:  Debbie Glowinski – 3 weeks, 3 hours per day, $14.10 per hour

    Cathy Wyglendowski – 3 weeks, 3 hours per day, $13.50 per hour

 

Motion by Anita Smith, seconded by Sally Christine to approve the following personnel for the 2008-09 Extended Year Summer Program –   June 29 – August 7, 2009, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Staff Member               Position                                    Stipend

Joan Pare                      Teacher                          $38.13 per hour, 4 hours per day, 6 weeks

                                                                        (June 29 – August 7)

Debbie Polhemus          Teacher                        $38.13 per hour, 4 hours per day, 4 weeks

                                                                        (June 29 – July 24)

Lisa Marinelli                 Teacher             $38.13 per hour, 4 hours per day. 4 weeks

                                                                        (June 29 – July 24)

 

Kathy Fiore                     Nurse                          $38.13 per hour, 4 hours per day, 6 weeks 

                                                                        (June 29 – August 7 – Extended School Year,

Janine Barzdines            Nurse                           Shared position  

 

 

 

Minutes of May 11, 2009          

 

            Jennifer Michels               Aide                          $12.80 per hour, 4 hours per day, 4 weeks

            Cindy O’Neal                    Aide                              TBD, 4 hours per day, 4 weeks

            Colleen Morea                  Aide (Diag-ABA)          $17.50 per hour, 4 hours per day, 6 weeks

            Patty Freeman/

               Debbie Corrado            Aide (ABA trained)      $14.80 per hour, 4 hours per day, 6 weeks

            Sharon App                  Aide                            $16.55 per hour, 4 hours per day, 6 weeks

            Kerry Smith                   Aide                            $13.50 per hour, 4 hours per day, 6 weeks

            Theresa Nanius              Sub Aide                     TBD

 

            Erika Hill                                    Behavior Interventionist $32.54 per hour, 4 hours per day, 6 wks.        

            Mary Robinson                 Speech Services           $38.13 per hour – hours per week TBD

            Katherine Ferrara           Occupational Therapist $73.00 per hour – hours per week TBD

            Children’s Therapy Serv.  Physical Therapy          $97.37 per hour – hours per week TBD

 

PRINCIPAL’S REPORTS

 

TECHNOLOGY REPORT

 

CORRESPONDENCE

 

  1. Committee listing
  2. Board Members and Addresses;
  3. Roster of Officials;
  4. BOE Welcome to Meeting brochure;
  5. Invitation to Senior Program – “Games of Your Youth”;
  6. Revised Title I AARE Eligibility letter;
  7. District Newsletter – Volume I, Issue 9, and
  8. PTA schedule of events for “Staff Appreciation Week”.

 

COMMITTEE REPORTS

 

Finance & Policy Committee:

 

Motion by Sheila Dempski, seconded by Anita Smith to approve the attached transfers, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Sheila Dempski, seconded by Anita Smith to approve first reading of Policy Alert 184.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

            Policy Alert 184

  1. Policy 0142.1 – Mandated – Nepotism (Revised)
    1. Removed the prohibition of promoting an existing staff member who is a relative of a Superintendent or Board member.
    2. Provides some flexibility in the role of a conflicted administrator serving as a resource person in the collective bargaining process.
    3. Policy 1220 – Mandated – Employment of Chief School Administrator (Revised)
      1. Requires the Commissioner’s prior approval of an early termination agreement for its Superintendent that includes the payment of compensation as a condition of separation.
    4. Policy 1620 – Recommended – Administrative Employment Contracts (Revised):
      1. Prohibits a contract provision that provides additional compensation for a graduate degree or tuition reimbursement unless the degree or coursework is from a duly accredited institution.

Minutes of May 11, 2009

 

  1. Policy 6423 – Recommended – Expenditures for Non-Employee Activities, Meals, and Refreshments (Revised):
    1. Clarify issues regarding Board approval of those pupil activities supported only by the general fund budget (not student activity funds) and the district’s honoring of employees.
    2. Policy 6470 – Mandated – Payment of Claims (Revised)
      1. Provides the School Business Administrator/Board Secretary several options when an invoice exceeds the original purchase order.
    3. Polity 6471 – Mandated – School District Travel (New)
      1. This new Policy Guide is comprehensive and lengthy as the Administrative Code specifically indicates many Code provisions must be in the Board’s Travel Policy.
    4. Policy 6510 – Mandated – Payroll Authorization (Revised)
      1. Provides an additional month (September) during the school year for districts to complete the verification process and enables the verification process to be conducted in a central location.
    5. Policy 6830 – Mandated – Audit and Comprehensive Annual Financial Report (Revised)
      1. Provides the Commissioner the authority to appoint an external entity to perform a compliance audit in a district, requires certain compliance with requirements for the district to report for income tax purposes, requires the audit to include income tax test measures, and requires an action plan for repeat audit findings.
    6. Policy 6832 – Recommended – Conditions of Receiving State Aid (New)
      1. Expanded in the December 2008 filing to require the group insurance examination, participation in the E-rate, Act, ACES, and SEMI Programs, and refinancing of debt.
    7. Policy 7410.01 – Mandated – Facilities Maintenance, Repair Scheduling, and Accounting (Revised):
      1. Defers the implementation date of the required automated work order system for school districts with three or more district buildings from July 1, 2009 to July 1 2010.
    8. Policy 9120 – Mandated – Public Relations Program (Revised)
      1. Concerns the cost-efficiency school district publications produced and distributed.

 

Education Committee:  No Report

 

Personnel Committee: Discussion in Executive Session

 

Facilities & Transportation Committee:

 

 Motion by Jason Ford, seconded by Sally Christine to enter into a Joint Transportation Agreement with Warren County Special Services School District for the 2008-2009 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

PUBLIC QUESTIONS AND DISCUSSION – old and/or new business

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

 

     None

 

 

 

 

 

Minutes of May 11, 2009

 

EXECUTIVE SESSION 

Motion by Sheila Dempski, seconded by Anita Smith Whereas, the Board must consider matters involving personnel matters, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others.  If an action results, it will be taken following re-entry into regular session.

 

            MV: Unanimous – Motion carried                         Time: 8:04 p.m.

 

Motion by Sheila Dempski, seconded by Anita Smith to return to open session.

 

            MV: Unanimous – Motion carried                        Time: 8:50 p.m.

 

Motion by Anita Smith, seconded by Jude Mohan to approve staff assignments and salaries for the 2009-2010 school year, as listed on attached sheet, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Sally Christine, seconded by Jude Mohan to approve the paraprofessionals for the 2009-2010 school year, as listed on attached sheet, as recommended by the Superintendent. RCV: Ford abstained – Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Jude Mohan, seconded by Anita Smith to approve David Tompkins, as part-time custodian, effective May 12th, salary to be $10.50 per hour, not to exceed 30 hours per week for 43 weeks and not to exceed 40 hours per week for 9 weeks, 12 month employee, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

Motion by Sheila Dempski, seconded by Jason Ford to increase the substitute nurse’s rate to $100 per day for the 2009-2010 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

 

ADJOURNMENT

 

Motion by Jude Mohan, seconded by Anita Smith to adjourn.

 

             MV: Unanimous – Motion carried                        Time: 8:55 p.m.

 

                                                                                          Respectfully submitted:

 

 

 

                                                                                          Jean Flynn

                                                                                          Business Administrator/Board Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

 

 

 

 

 

 

 

 

STUD. ACT.,

PETTY CASH, CAFÉ. RPTS.

 

 

SECRETARY’S

REPORT

 

 

TREASURER’S

REPORT

 

 

FUNDS

 

 

 

 

 

BILLS LIST

 

 

 

 

 

 

 

 

 

OOD – IN-SERV.

EXPERIENCES

 

 

ACCEPT NJ HISTORIC TRUST GRANT

 

 

 

R. JINKS, TO EXECUTE GRANT J. FLYNN, CFO

 

 

K. TILLSON’S SALARY FUNDED CHAPT. 193

 

 

 

SUMMER SCHOOL

 

 

 

 

SUMMER SCHOOL PERSONNEL

 

 

 

 

 

 

 

 

 

 

EXTENDED YEAR SUMMER PROG. PERSONNEL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRANSFERS

 

 

 

FIRST READING POLICY ALERT 184

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JOINT TRANS. WCSSSD

 

 

 

 

 

 

 

 

 

 

 

 

 

EXECUTIVE SESSION

 

 

 

 

 

 

 

 

OPEN SESSION

 

 

 

STAFF ASSIGNMENTS & SALARIES

 

 

PARAPROFESSIONALS SALARIES

 

 

D. TOMPKINS PART-TIME CUSTODIAN

 

 

INCREASE SUB. NURSES RATE 2009-2010

 

 

 

ADJOURNMENT

 

 

 

 

 

 

 

 

 

 

 

 

 

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