WASHINGTON TOWNSHIP BOARD OF EDUCATION

REGULAR MEETING

Monday, May 11, 2009                                                                                                           7:30 p.m.          

COMMITTEE MEETINGS:

A.  AGENDA:

1.  Call to order by President.                     Time:  ___________

The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on

April 30, 2009 to The Express Times, and to the Clerk of Washington Township.

2.  Flag Salute

Administer the Oath of Office to Jayne Howard, newly elected Board Member. (Newly elected Board Member sign the Oath of Office).

3.  Roll Call:                               Karen Graf, President               Roger Jinks, Superintendent

                                                Anita Smith, Vice President        Juanita Dean, Secretary

                                                Sally Christine                           Marjorie Levine, Principal 

                                                Sheila Dempski                         Valerie Mattes, Principal

                                                Jason Ford

                                                Jayne Howard

Jude Mohan

4.  Motion by _____, seconded by _____ to approve the minutes of April 27, 2009, as presented.  MV:

B.  PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

C.  SECRETARY’S REPORT

5.  Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria

Account Reports for the month ending April 30, 2009, as presented.  MV:

6.  Motion by _____, seconded by _____ to approve the Secretary’s Report for April 30, 2009 showing a cash balance of $1,590,875.98. MV:

7.  Motion by _____, seconded by _____ to approve the Treasurer’s Report for April 30, 2009,

showing a cash balance of $1,590,875.98, and note that the report is in agreement with the Secretary’s Report for April 30, 2009.  MV:

8.    Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV:

9.  Motion by _____, seconded by _____ to approve the Bills List for May, 2009.  MV:

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D.  SUPERINTENDENT’S REPORT

10.  Motion by _____, seconded by _____, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent.   RCV:

11.  Motion by _____, seconded by _____ to accept a grant to the New Jersey Historic Trust in the amount of $273,800 for restoration and renovation of the Port Colden Schoolhouse, as recommended by the Superintendent.  RCV:

12.  Motion by _____, seconded by _____ to approve the attached motion authorizing Roger Jinks to execute the grant agreement with the State for Port Colden Schoolhouse renovation and restoration and to authorize Jean Flynn to sign as the CFO, as recommended by the Superintendent.  RCV:    

13.  Motion by _____, seconded by _____ to approve $1,953 of Kay Tillson’s salary to be funded by the 2008-09 Chapter 193 Non-Public Corrective Speech Program, as recommended by the Superintendent.  RCV:

14.  Motion by _____, seconded by _____ to approve the operation of Summer School to be housed at Brass Castle School held July 13 to July 31, 2009, 9:00 am – 12 noon, as recommended by the Superintendent.  RCV:

15.  Motion by _____, seconded by _____ to approve the following personnel for the Summer Program and Summer Enrichment Program – July 13 -July 31, 2009, as recommended by the Superintendent. RCV:

Teachers:  Sue Graham, Dawn Krupka, Kara Lisk, Michele Mahon, Ruth O’Cone, Beth Pomeroy – 3 weeks, 3 hours per day, $38.13 per hour.

            Paraprofessional:  Debbie Glowinski – 3 weeks, 3 hours per day, $14.10 per hour

    Cathy Wyglendowski – 3 weeks, 3 hours per day, $13.50 per hour

16.  Motion by_____, seconded by _____to approve the following personnel for the 2008-09 Extended Year Summer Program –   June 29 – August 7, 2009, as recommended by the Superintendent.  RCV:

Staff Member               Position                                    Stipend

Joan Pare                      Teacher                                     $38.13 per hour, 4 hours per day, 6 weeks

                                                                        (June 29 – August 7)

Debbie Polhemus          Teacher                        $38.13 per hour, 4 hours per day, 4 weeks

                                                                        (June 29 – July 24)

Lisa Marinelli                 Teacher             $38.13 per hour, 4 hours per day. 4 weeks

                                                                        (June 29 – July 24)

Kathy Fiore                   Nurse                             $38.13 per hour, 4 hours per day, 6 weeks 

                                                                        (June 29 – August 7 – Extended School Year,

Janine Barzdines          Nurse                             Basic Skills Instruction and Enrichment –                                                                                     Shared position             

            Jennifer Michels             Aide                               $12.80 per hour, 4 hours per day, 4 weeks

            Cindy O’Neal                  Aide                                         TBD, 4 hours per day, 4 weeks

            Colleen Morea                Aide (Diag-ABA)          $17.50 per hour, 4 hours per day, 6 weeks

            Patty Freeman/

               Debbie Corrado          Aide (ABA trained)        $14.80 per hour, 4 hours per day, 6 weeks

            Sharon App                  Aide                             $16.55 per hour, 4 hours per day, 6 weeks

            Kerry Smith                   Aide                             $13.50 per hour, 4 hours per day, 6 weeks

            Theresa Nanius              Sub Aide                      TBD

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           Erika Hill                                                 Behavior Interventionist $32.54 per hour, 4 hours per day, 6 weeks           

           Mary Robinson                  Speech Services             $38.13 per hour, Hours per week TBD

           Katherine Ferrara            Occupational Therapist   $73.00 per hour – Hours per week TBD

           Children’s Therapy Serv.   Physical Therapy           $97.37 per hour – Hours per week TBD

E.   PRINCIPAL’S REPORTS

F.  TECHNOLOGY REPORT

G.  CORRESPONDENCE

1. Committee listing
2. Board Members and Addresses;
3. Roster of Officials;
4. BOE Welcome to Meeting brochure;
5. Invitation to Senior Program – “Games of Your Youth”;
6. Revised Title I AARE Eligibility letter;
7. District Newsletter – Volume I, Issue 9;
8. PTA schedule of events for “Staff Appreciation Week”.

H.  COMMITTEE REPORTS

Finance & Policy Committee:

17.  Motion by _____, seconded by _____ to approve the attached transfers, as recommended by the

Superintendent.  RCV:

18.  Motion by _____, seconded by _____ to approve first reading of Policy Alert 184.  RCV:

            Policy Alert 184

1. Policy 0142.1 – Mandated – Nepotism (Revised)
   1. Removed the prohibition of promoting an existing staff member who is a relative of a Superintendent or Board member.
   2. Provides some flexibility in the role of a conflicted administrator serving as a resource person in the collective bargaining process.
   3. Policy 1220 – Mandated – Employment of Chief School Administrator (Revised)
      1. Requires the Commissioner’s prior approval of an early termination agreement for its Superintendent that includes the payment of compensation as a condition of separation.
   4. Policy 1620 – Recommended – Administrative Employment Contracts (Revised):
      1. Prohibits a contract provision that provides additional compensation for a graduate degree or tuition reimbursement unless the degree or coursework is from a duly accredited institution.
   5.  Policy 6423 – Recommended – Expenditures for Non-Employee Activities, Meals, and Refreshments (Revised):
      1. Clarify issues regarding Board approval of those pupil activities supported only by the general fund budget (not student activity funds) and the district’s honoring of employees.
   6. Policy 6470 – Mandated – Payment of Claims (Revised)
      1. Provides the School Business Administrator/Board Secretary several options when an invoice exceeds the original purchase order.

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1. Polity 6471 – Mandated – School District Travel (New)
   1. This new Policy Guide is comprehensive and lengthy as the Administrative Code specifically indicates many Code provisions must be in the Board’s Travel Policy.

1. Policy 6510 – Mandated – Payroll Authorization (Revised)
   1. Provides an additional month (September) during the school year for districts to complete the verification process and enables the verification process to be conducted in a central location.
   2. Policy 6830 – Mandated – Audit and Comprehensive Annual Financial Report (Revised)
      1. Provides the Commissioner the authority to appoint an external entity to perform a compliance audit in a district, requires certain compliance with requirements for the district to report for income tax purposes, requires the audit to include income tax test measures, and requires an action plan for repeat audit findings.
   3. Policy 6832 – Recommended – Conditions of Receiving State Aid (New)
      1. Expanded in the December 2008 filing to require the group insurance examination, participation in the E-rate, Act, ACES, and SEMI Programs, and refinancing of debt.
   4. Policy 7410.01 – Mandated – Facilities Maintenance, Repair Scheduling, and Accounting (Revised):
      1. Defers the implementation date of the required automated work order system for school districts with three or more district buildings from July 1, 2009 to July 1 2010.
   5. Policy 9120 – Mandated – Public Relations Program (Revised)
      1. Concerns the cost-efficiency school district publications produced and distributed.

Education Committee:

Personnel Committee:

Facilities & Transportation Committee:

19  Motion by _____, seconded by _____ to enter into a Joint Transportation Agreement with Warren County Special Services School District for the 2008-2009 school year, as recommended by the Superintendent.  RCV:

I.  PUBLIC QUESTIONS AND DISCUSSION – old and/or new business

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

J.  EXECUTIVE SESSION  –  if required

20.  Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others.  If an action results, it will be taken following re-entry into regular session.

            MV:                        Time:  ______________

Motion by _____, seconded by _____ to return to open session.

            MV:                         Time:  ______________

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K.  ADJOURNMENT

21.  Motion by _____, seconded by _____ to adjourn.