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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of June 15, 2009
The Washington Township Board of Education met on Monday, June, 2009 at 7:40 p.m. for their regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.
Flag Salute
Members in attendance were Karen Graf, President, Anita Smith, Vice President, Sally Christine, Sheila Dempski, Jason Ford, Jayne Howard, and Jude Mohan. Roger Jinks, Superintendent, Jean Flynn, Business Administrator/Board Secretary, Marjorie Levine and Valerie Mattes, Principals were present.
Board Members absent: None
Motion by Sheila Dempski, seconded by Jason Ford to approve the minutes of May 11, 2009, as presented. MV: Unanimous – Motion carried
Motion by Anita Smith, seconded by Sheila Dempski to approve the executive session minutes of May 11, 2009, as presented. MV: Unanimous – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
Jolynn Sklodowsky addressed the Board about how her 5th grade son is being treated by other 5th grade boys.
SECRETARY’S REPORT
Motion by Sally Christine, seconded by Jude Mohan to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending May 31, 2009, as presented. MV: Unanimous – Motion carried Motion by Jude Mohan, seconded by Jayne Howard to approve the Secretary’s Report for May 31, 2009 showing a cash balance of $1,216,127.36. MV: Unanimous – Motion carried
Motion by Jayne Howard, seconded by Jason Ford to approve the Treasurer’s Report for May 31, 2009, showing a cash balance of $1,216,127.36, and note that the report is in agreement with the Secretary’s Report for May 31, 2009. MV: Unanimous – Motion carried
Motion by Jason Ford, seconded by Sheila Dempski to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve the Bills List for June 15, 2009. MV: Smith and Graf abstained – All others voting yes – Motion carried
Minutes of June 15, 2009
SUPERINTENDENT’S REPORT
Motion by Anita Smith, seconded by Sally Christine to approve the following substitutes for the 2008-2009 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Teacher – Sarah Gagliano and Kenneth Parks Paraprofessional – Katie Haugaard
Motion by Sally Christine, seconded by Jude Mohan to approve the out-of-district Staff Development Workshops, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard to approve Laura Hawk’s request for maternity leave beginning June 1, 2009 through June 30, 2010, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Jason Ford to appoint Marjorie Levine, as Assistant Principal, from July 1, 2009 – August 31, 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to move Patricia Bell from Step 15BA to Step 15BA+15 effective September 1, 2009, salary to be $72,155, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Sally Christine to approve Catherine Phifield as a child care aide, for the 2009-2010 school year, at a salary of $12.80 per hour (rate is contractual), as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jude Mohan to approve David Tompkins, custodian, hourly rate of $10.50 per hour (rate is contractual), for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard to approve Kim Sigman for summer technology, stipend to be $5,500., as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Jason Ford to approve Whitney Rae Firmin, a Rutgers Business School student, to do volunteer work at the District’s Business Office Tuesday and Thursday, 4 to 5 hours per day, for the Summer of 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve the following personnel as substitutes for the 2009-2010 Extended Year Summer Program – June 29 – August 7 (6 weeks), as recommended by the Superintendent (rates are contractual). RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Staff Member Position Stipend
Theresa Nanius Aide $12.90 per hour Colleen Mattei Aide $13.30 per hour Christine Kennedy Aide $12.31 per hour
Minutes of June 15, 2009
Sue Maurer Teacher $38.13 per hour Pam Slack Teacher $38.13 per hour Motion by Sally Christine, seconded by Jude Mohan to approve Christine Thompson as an aide for the Extended Year Summer Program – 4 hours per day, 4 weeks – salary to be $12.31 per hour (rate is contractual), as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve summer hours for the following staff to service students who transfer in the district from July 1st to August 31st, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried Lynn Hardcastle, Social Worker – not to exceed 2 days Elaine Giaimo, LDTC – not to exceed 2 days Alisa Ludwig, Speech/CST Consultant – not to exceed 2 days Jennifer McKenna, School Psychologist – not to exceed 2 days
Motion by Jude Mohan, seconded by Jayne Howard to place the following classified students in the Washington Township Extended Year Program, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
ID Student Numbers: 8-2; 8-63; 8-12; 8-32; 8-73; 8-82; 8-41; 8-15; 8-81; 9-3; 8-56; 8-42; 9-2; 9-8; 9-7; 9; and 8-79.
Motion by Jayne Howard, seconded by Jason Ford to approve Change Order #16 in the amount of $225.00 for the installation of one (1) additional HVAC supply register to provide heat in the basement of the Port Colden Schoolhouse, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Sheila Dempski authorizing the Business Administrator/Board Secretary to solicit quotes for Firewall Equipment, Installation and Configuration, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to accept the following quotes for Firewall Equipment, Installation and Configuration as follows, as recommended by the Superintendent. RCV:
R Squared Consultants $9,783.09 Hunterdon County Educational Services Commission $6,000.00
Motion by Anita Smith, seconded by Sally Christine to award the contract for Firewall Equipment, Installation and Configuration to Hunterdon County Educational Services Commission as per quote at the amount of $6,000, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jude Mohan authorizing the Business Administrator/Board Secretary to solicit bids for Exterior Painting for the Old Port Colden Schoolhouse, as recommended by the Superintendent. RCV:
Motion by Jude Mohan, seconded by Jayne Howard to accept the following quotes for Exterior Painting for the Old Port Colden Schoolhouse, as follows, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Precision Building & Construction $24,296.40 Kay Painting $15,185.00 Gordon Bennett Painting, Inc. $ 7,760.00 Minutes of June 15, 2009
Motion by Jayne Howard, seconded by Jason Ford to award the contract for Exterior Painting for the Old Port Colden Schoolhouse to Gordon Bennett Painting, Inc. as per quote at the amount of $7,760, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to employ Aaron Jacobs for summer maintenance and custodial work, 25 hours per week – 8 weeks, June 29th to August 21st, salary to be $10.00 per hour, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
CORRESPONDENCE
COMMITTEE REPORTS
Finance & Policy Committee:
Motion by Sheila Dempski, seconded by Jason Ford to approve the line item transfers, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to authorize the Superintendent to make line item and fund balance transfers thru June 30, 2009; transfers to be approved by the Board at the July 20, 2009 meeting. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to authorize the Business Administrator to establish an accounts payable for all 2008-2009 purchase orders which have been received but have not been paid. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jude Mohan to authorize the Business Administrator to establish a reserve for encumbrances for all 2008-2009 purchase orders which have been encumbered but not received by June 30, 2009. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to approve Bollinger, Inc., to provide voluntary Student Accident Insurance for the 2009-2010 school year as follows, as recommended by the Superintendent. RCV:
Fees: School time only $26.00 24 Hour $89.00
Motion by Sheila Dempski, seconded by Jason Ford to transfer, not to exceed, $40,000 from Capital Reserve to Fund 30 for Site Improvements. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Minutes of June 15, 2009
Motion by Sheila Dempski, seconded by Jason Ford to approve second reading and adoption of Policy Alert 184. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried Transportation and Facilities Committee:
Facilities Committee:
Motion by Jason Ford, seconded by Jayne Howard to approve an alternate method of compliance in accordance with N.J.A.C. 6A:26-6.3(h)4ii and 4iii by providing toilet rooms adjacent to or outside the classroom in lieu of individual toilet rooms in each classroom. Our school children shall be supervised in the following manner: These Preschool children are escorted to the bathroom by staff members at all times. The bathroom is located within 3 steps of the pre-school room, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Transportation Committee:
Motion by Jason Ford, seconded by Jude Mohan to enter into a Joint Transportation Agreement with Warren County Special Services School District for the 2009-2010 school year with an Administrative cost of 4%, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Jude Mohan to enter into a Joint Transportation Agreement with Sussex County Educational Co-Op for the 2009-2010 school year with an Administrative cost of 4%, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Jayne Howard to renew the contract to provide Coordination of Transportation Services to Warren Hills Regional School District from July 1, 2009 – June 30, 2010 for the sum of $53,611 per annum, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Jude Mohan authorizing the Business Administrator/Board Secretary to solicit bids for Special Ed transportation for the 2009-2010 school year, as necessary, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jude Mohan to accept the following quotes for Summer 2009-2010 Special Ed transportation, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Summer Route #Q-001 Snyder Bus Service, Inc. $110.50 per diem – Route 29.25 per diem – Aide $139.75 per diem Increase/Decrease 1.80 per mile
Summer Route #Q-002 Snyder Bus Service, Inc. $106.75 per diem – Route 20.00 per diem – Aide $126.75 per diem Increase/Decrease 1.80 per mile
Minutes of June 15, 2009
Motion by Jude Mohan, seconded by Jayne Howard to award the contracts for Summer 2009-2010 Special Ed transportation Routes #Q-001 and #Q-002 as follows, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Summer Route #Q-001 Snyder Bus Service, Inc. $110.50 per diem – Route 29.25 per diem – Aide $139.75 per diem Increase/Decrease 1.80 per mile
Summer Route #Q-002 Snyder Bus Service, Inc. $106.75 per diem – Route 20.00 per diem – Aide $126.75 per diem Increase/Decrease 1.80 per mile
Personnel Committee:
Motion by Anita Smith, seconded by Jude Mohan to employ Mrs. Jean Flynn as Business Administrator/Board Secretary effective July 1, 2009 through June 30, 2010. Salary to be $84,448. Benefits and working conditions as per the Employment Contract between the Washington Township Board of Education and Mrs. Jean Flynn, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Jude Mohan to approve the substitutes for the 2009-2010 School year, as recommended by the Superintendent. (list attached) RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Jude Mohan to set the contract for additional work, responsibility and time to coordinate transportation for Warren Hills Regional for Cathy Kelly at $17,644 for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
ADJOURNMENT
Motion by Jude Mohan, seconded by Anita Smith to adjourn.
MV: Unanimous – Motion carried Time: 9:15 p.m.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary
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MINUTES
EXECUTIVE MINUTES
STUD.ACT., PETTY CASH & CAFÉ RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
BILLS LIST
SUBSTITUTES
OOD STAFF DEVEL.
L. HAWK MATERNITY LEAVE
M. LEVINE ASST. PRINCIPAL
P. BELL SALARY & STEP ADJUSTMENT
C. PHIFIELD CHILD CARE
D. TOMPKINS CUSTODIAL 2009-10
K. SIGMAN SUMMER TECH.
W. FIRMIN VOLUNTEER OFFICE WORK BUS. OFFICE
SUBSITUTES EYSP
C. THOMPSON AIDE EYSP
SUMMER HRS. CST STAFF
CLASSIFIED STUD. EYP
CHANGE ORDER #16
QUOTES FOR FIREWALL EQUIP. INSTALL. & CONFIG.
ACCEPT QUOTES FIREWALL EQUIP. INSTALL & CONFIG.
AWARD QUOTES TO HCESC
SOLICIT BIDS EXTERIOR PAINT. OSH
ACCEPT QUOTES EXT. PAINT. OSH
AWARD CONTRACT EXTERIOR PAINT. OSH
AARON JACOBS SUMMER MAINT.
TRANSFERS
AUTHOR. SUPT. TRANSFERS
AUTHOR BA ESTB. ACCOUNTS PAY. 2008-09 PO’S
AUTHOR. BA ESTB. RES. FOR ENCUMB. 2008-09 PO’S
STUDENT ACCIDENT INS. 2009-10
CAPITAL RESERVE
POLICY ALERT 184
ALTERNATE METHOD FOR COMPLIANCE BATHROOM FOR CLASSROOM
JOINT TRANS WITH WCSSSD 09-10
JOINT TRANS. WITH SCE CO-OP 09-10
COORD. OF TRANS. SERV. TO WH
BA SOLICIT BIDS FOR SPEC. ED. TRANS. 09-10
QUOTES FOR SUMMER 09-10 SPEC. TRANS.
AWARD CONTRACTS SUMMER 09-10 SPEC. ED.
EMPLOY J. FLYNN BA/BS 09-10
SUBSTITUTES 2009-2010
C. KELLY COORD. TRANS. WHR
ADJOURMENT
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