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WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR & REORGANIZATION MEETING
Monday, April 27, 2009 7:30 P.M.
A. AGENDA:
1. Motion by _____, seconded by _____ to appoint Jean Flynn, Board Secretary, as temporary chair to conduct election, as recommended by the Superintendent. RCV:
Call to order by Board Secretary. Time:
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on February 10, 2009 to The Express Times and the Clerk of Washington Township.
1A. Results of the Election held on April 21, 2009 were as follows:
Sally Christine – 287 Jayne Howard – 273
Anita Smith – 285
Vote for General Fund:
Yes – 227 No – 194
Administering the Oath of Office to the new elected Board Members. (Newly elected Board Members sign the Oath of Office) Sally Christine, Jayne Howard, Anita Smith
Roll Call: Sally Christine Roger A. Jinks, Supt..
Sheila Dempski Marjorie Levine, Prin.
Karen Graf Valerie Mattes, Prin.
Jason Ford Jean Flynn, Bd. Sec.
Jayne Howard
Jude Mohan
Anita Smith
Flag Salute
Board Secretary requests nominations for President.
_______________ nominated ______________ for President. Are there any other nominations?
2. If there are none motion by _____, seconded by _____ to elect ________________ as President. RCV:
Meeting turned over to newly elected Board President.
Nominations are now opened for Vice-President.
_______________ nominated _____________ for Vice-President. Are there any other nominations?
3. If there are none motion by _____, seconded by _____ to elect ____________________ as Vice-President. RCV:
Agenda 4/27/09 Page 2
Code of Ethics for School Board Members: Discussion.
4. Motion by _____, seconded by _____ to approve the adoption of the New Jersey School Board Member Code of Ethics. (All board members sign acknowledgement of receipt of File Code 9271). RCV:
B. PUBLIC QUESTIONS AND DISCUSSION: (agenda items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
C. SECRETARY’S REPORT:
5. Motion by _____, seconded by _____ to approve the minutes of March 30, 2009, as presented. MV:
6. Motion by _____, seconded by _____ to approve the executive session minutes of March 30, 2009, as presented. MV:
7. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending March 31, 2009, as presented. MV:
8. Motion by _____, seconded by _____ to approve the Secretary’s Report for March 31, 2009 showing a cash balance of $2,036,803.90. MV:
9. Motion by _____, seconded by _____ to approve the Treasurer’s Report for March 31, 2009, showing a cash balance of $2,036,803.90, and note that the report is in agreement with the Secretary’s Report for March 31, 2009. MV:
10. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
11. Motion by _____, seconded by _____ to approve the Bills List for April 2009. MV:
12. Motion by _____, seconded by _____ to approve the attached transfers, as recommended by the Superintendent. RCV:
D. SUPERINTENDENT’S REPORT
13. Motion by ______, seconded by ______to approve the following substitutes for the 2008-2009 school year, as recommended by the Superintendent. RCV:
Paraprofessional: MaryAnn Rossi
Cafeteria: MaryAnn Rossi
14. Motion by _____, seconded by _____, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to approve Change Order #10A in the amount of $350.00 to run an additional electrical outlet (not on drawings) for power for FIOS panel and telephone system panel on 2nd floor, as recommended by the Superintendent. RCV:
16. Motion by _____, seconded by _____ to approve Change Order #13 in the amount of $6,149.22 to fiberglass mesh, skimcoat and prime with Guardz, a special primer to seal the calcimine paint, the first floor ceiling which has significant cracking, as recommended by the Superintendent. RCV:
Agenda 4/27/09 Page 3
17. Motion by _____, seconded by _____ to apply to Premier Literacy – Technology Grant Program offering unlimited site licenses and access to software that will provide solutions for literacy challenges for all students in our district for one full year at no charge, as recommended by the Superintendent. RCV:
18. Motion by _____, seconded by _____ to accept the Premier Literacy grant in the amount of $8,000 effective April 16, 2009 through April 16, 2010, as recommended by the Superintendent. RCV:
19. Motion by _____, seconded by _____ to apply to the New Jersey Department of Agriculture for a Food Service Equipment Assistance Grant, as recommended by the Superintendent. RCV:
20. Motion by _____, seconded by _____ to approve the submission of the Child Assault Prevention (CAP) Grant, as recommended by the Superintendent. RCV:
21. Motion by _____, seconded by _____ to approve second reading and adoption of Policy Alert 183. RCV:
Policy Alert 183
- Policy 2428.1 Standards-Based Instructional Priorities (New: Recommended)
- Related to tracking students through NJ Smart (NJ DOE data system)
- Comparative data among schools within the district
- Policy & Regulation 5320 Immunization (Revised: Recommended)
- Revised to include 4 new vaccines
- Regulation 5331 Mgmt. of Life-Threatening Allergies in Schools (Revised: Mandated)
- New policy is consistent with current guideline established by NJDOE
- Policy & Policy 5512.01 Harassment, Intimidation & Bullying (Revised: Mandated)
- Reflects new model policy written by NJ DOE on November 3, 2008
- Policy 8311 Managing Electronic Mail (New: Suggested)
a. The policy speaks to staff members’ obligation to retain and dispose of emails. The policy is based on the NJ Division of Archives and Record Management Best Practices
6. Regulation 8420.7 Lockdown Procedures (New: Mandated)
a. This regulation is required.
22. Motion by _____, seconded by _____ to approve second reading and adoption of Policy Alert 185. RCV:
Policy Alert 185
- Policy 2460 – Special Education: policy has been revised to include 19 policy statements.
- R 2460.1 – Special Education Identification-Referral: regulation has been revised to reflect identification procedures for child find activities.
- R 2460.8 – Special Education FAPE: Free and Appropriate Education reflects current regulations related to pupils with disabilities that have been suspended or expelled.
- R 2460.9 – Special Education Transition: reflects early intervention program to pre-school program regulations.
- R 2460.16 – Special Education Instructional Material for Blind: relates to instructional material for print-disabled pupils.
- R 2467 – Surrogate Parents and Foster Parents: memorandum concerns procedural safe guards related to the appointment of a surrogate parent.
23. Motion by _____, seconded by _____ to approve the second reading and adoption of the “Guidance” and “Cross-Content Workplace Readiness”, as recommended by the Superintendent. RCV:
Agenda 4/27/09 Page 4
24. Motion by _____, seconded by _____ to enter into a shared service agreement with the Oxford School District for our Extended School Year Program for the district’s Preschool and Primary Learning Language Disabled classes. The cost of the Preschool Program will be shared 50% / 50% and the cost of the LLD class will be shared 80% / 20%; with our district paying 20% of the cost of the class, as recommended by the Superintendent. RCV:
25. Motion by _____, seconded by______ to accept the following quotes for the following class trip, as recommended by the Superintendent. RCV:
050809 Franklin Institute Science Museum, Philadelphia PA
Easton Coach Company $ 1,035.00 for 1 47 passenger bus
$ 1,139.00 for 1 57 passenger bus
26. Motion by _____, seconded by______ to award the following contract for following class trip, as recommended by the Superintendent. RCV:
050809 Franklin Institute Science Museum, Philadelphia PA
Easton Coach Company $ 1,035.00 for 1 47 passenger bus
$ 1,139.00 for 1 57 passenger bus
E. PRINCIPALS’ REPORT
F. TECHNOLOGY REPORT
G. CORRESPONDENCE:
- Committee Preferences;
- Procedures regarding over expenditure of funds;
- NJSBA, Open Public Meetings Act and Technology;
- NJSBA, Tips for Surviving Your First Year on the Board;
- Letter from Warren County Professional Development Board;
- Letter from US Environmental Protection Agency – Re: Monitoring Wells;
- Letter to Denise Jordan – Old Schoolhouse Renovation Project;
- Letter awarding Kathy Giuliano the Picturing America Award;
- 2008-2009 District Parent Survey;
- Colden-Castle News – April 2009; and
- Colden-Castle News – April 2009 – Meet the Candidates.
H. RE-ORGANIZATION MOTIONS:
27. Motion by _____, seconded by _____ to adopt the following Mission Statement, as recommended by the Superintendent. RCV:
It is the mission of the Washington Township School District that each student will be provided with a stimulating environment and opportunities for learning experiences designed to provide the best possible educational opportunity. It is the expectation of the Washington Township School District that all pupils achieve the New Jersey Core Curriculum Content Standards at all grade levels.
28. Motion by _____, seconded by _____ to hold regular Board Meetings the 2nd Monday of the month unless otherwise stated. Meetings to begin at 7:30 p.m. and to be held in the Brass Castle School. RCV:
Agenda 4/27/09 Page 5
29. Motion by _____, seconded by _____ to adopt the following calendar of meetings for the 2009-2010 school year for the Washington Township Board of Education: RCV:
REGULAR MEETINGS FOR 2009-2010
May 11
June 15 (3rd Monday) – Public Hearing on Business
Administrator’s contract
July 20 (3rd Monday)
August 24 (4th Monday) – Public Hearing on
Violence & Vandalism Report
September 14
October 19 (3rd Monday) – Public Hearing of Nurses
Service Plan
– Character Ed Presentation
November 9 Public Hearing on 2009 Audit
December 14
January 11
February 8
March 22 (4th Monday) – Regular & Public Hearing on Budget
April 26 (4th Monday) – Regular & Re-organization
May 10
30. Motion by _____, seconded by _____ to adopt the most current edition of Roberts Rules of Order as the official guide of parliamentary procedure governing all actions of this Board except in those instances where those provisions may conflict with any of the established rules under NJ State Law, administrative code, or Board Policy, as recommended by the Superintendent. RCV:
31. Motion by _____, seconded by _____ to establish the agenda for the 2009-2010 school year as follows:
Call meeting to order, Minutes, Public Input (agenda items), Secretary’s Report, Treasurer’s Report, Status of Accounts Report, Funds, Bills List, Superintendent’s Report, Update – Progress of Goals and Objectives, Correspondence, Committee Reports – Facilities & Transportation – Education – Personnel – Finance & Policy, Public Input (old and/or new business), Executive Session (when necessary), Open Session, Adjournment. RCV:
32. Motion by_____, seconded by _____to requisition the 2008-2009 Tax Levy according to the following schedule: RCV:
2009-2010 Tax Levy General Fund
July 1, 2009 $1,249,304.00
October 1, 2009 1,249,304.00
January 1, 2010 1,249,304.00
March 1, 2010 1,249,304.00
Totals $ 4,997,216.00
33. Motion by _____, seconded by _____ to adopt the Washington Township School District Policy and Regulations manuals. RCV:
(That in the event any policy, part of a policy or section of the bylaws is judged to be inconsistent with law or inoperative by a court of competent jurisdiction or is invalidated by a policy or contract duly adopted by this Board, the remaining bylaws, policies, and parts of policies shall remain in full effect.)
Agenda 4/27/09 Page 6
34. Motion by _____, seconded by _____ to approved the attached organizational chart, as recommended by the Superintendent. RCV:
35. Motion by _____, seconded by _____ approve the following finance appointments/re-appointments for the 2009-2010 school year, as recommended by the Superintendent. RCV:
- Board Secretary Jean Flynn
- Treasurer of School Monies Dorothy VanBurik
- Public Agency Compliance Officer Jean Flynn
- Purchasing Agent Jean Flynn
- Custodian of Public Records Jean Flynn
- Title 9 Compliance Officer for contracts Jean Flynn
- Auditor Anthony Ardito, Ardito & Company, LLP
36. Motion by _____, seconded by _____ approve the following Education and Personnel appointments/re-appointments for the 2009-2010 school year, as recommended by the Superintendent. RCV:
- Affirmative Action Officer Valerie Mattes
- 504 Committee Coordinator Valerie Mattes
- Attendance Officer Valerie Mattes
- Title 9 Compliance Officer Valerie Mattes
- Civil Rights Officer Valerie Mattes
- Liaison for Homeless Children Marjorie Levine
- Alternate Civil Rights Officer Marjorie Levine
- Substance Awareness Coordinator Jordana Bradley
- School Physician Charles Evans, III
- Emergent Services Warren Hills Health Center
37. Motion by _____, seconded by _____ approve the following facilities appointments/re-appointments for the 2009-2010 school year, as recommended by the Superintendent. RCV:
- AHERA Coordinator Cathy Kelly
- Indoor Air Quality Officer Cathy Kelly
- Integrated Pest Management (IPM) Coor. Cathy Kelly
- HCS/Right To Know Contact Person Cathy Kelly
- Health and Safety Designee Cathy Kelly
- Asbestos Management Officer Cathy Kelly
- Architect, Engineers/Planners Gianforcaro, Architects and Engineers/Planners
- Chemical Hygiene Officer Cathy Kelly
38. Motion by _____, seconded by _____ to appoint Linda Jenikovsky as acting Board Secretary in the absence of the Board Secretary for the 2009-2010 school year. RCV:
39. Motion by _____, seconded by _____ to approve the bid threshold at $21,000 and quote threshold at $3,150 as per 18A:18A-3, amended, as recommended by the Superintendent. RCV:
40. Motion by _____, seconded by _____ to appoint Schwartz, Simon, Edelstein, Celso & Kessler to provide legal counsel to the Board for the 2009-2010 school year, fee to be $160 per hour, $150 per hour for other Associates, and $110 for Paralegals and Law Clerks, as recommended by the Superintendent. RCV:
41. Motion by _____, seconded by _____ that Skylands Bank and PNC Bank be used as depository of school funds. RCV:
Agenda 4/27/09 Page 7
42. Motion by _____, seconded by _____ to authorize the President and Vice-President as two officers authorized to sign checks and other corporate obligations of the Board. Board President signature stamp to be used in accordance with Board Policy. RCV:
43. Motion by _____, seconded by _____ to establish a Petty Cash Fund in the amount of $250.00 for the 2009-2010 school year and that checks for the Petty Cash Account, reimbursed by the Board, and checks for the school Student Activity, Cafeteria Account, Port Colden School House fund, Child Care Account, and JUCITF (SUI) Account be signed by the Superintendent and Board Secretary or the Acting Board Secretary in the absence of the Board Secretary. Interest earned on Student Activity Account to be distributed proportionately to individual accounts. Superintendent signature stamp to be used in accordance with Board Policy. RCV:
44. Motion by _____, seconded by _____ that checks for the regular checking account be signed by the President or alternate, the Treasurer, and the Board Secretary. Board President and Treasurer signature stamp to be used in accordance with Board Policy. RCV:
45. Motion by _____, seconded by _____ that checks for the payroll and agency accounts be signed by the Treasurer of School Monies or Board President or Vice-President in the absence of the President. Board President and Treasurer signature stamp to be used in accordance with Board Policy. RCV:
46. Motion by _____, seconded by _____ that the Board Secretary be authorized to invest school funds at the best interest rates available in any bank approved as a depository for public funds. RCV:
47. Motion by _____, seconded by _____ to appoint Brown & Brown, as Insurance Risk Manager Agent of Record. RCV:
48. Motion by _____, seconded by _____ to appoint Willis as the Benefits Agent of Record. RCV:
49. Motion by _____, seconded by _____ to designate The Express Times and/or The Star Ledger as official newspapers for notices pertaining to Board meetings and legal advertising. RCV:
50. Motion by _____, seconded by _____ to approve the following Tax Shelter Annuity Companies for the 2009-2010 school year. RCV:
Oppenheimer Shareholder Services Financial Resources
Lincoln Investment Planning Legend Group
Lincoln Financial Group
51. Motion by _____, seconded by _____ to approve the following Tax Shelter Annuity Brokers for the 2009-2010 school year. RCV:
Jeffrey Febbo Jonathan H. Peck
Joseph Guarino Jeffrey Kenyon
David Haase
52. Motion by _____, seconded by _____ to approve the following Disability Insurance Plans. RCV:
Prudential Insurance (Teachers, Administrators, Support Staff)
Mass Mutual-UNUM (Administrators, Support Staff)
53. Motion by _____, seconded by _____ to empower the Superintendent and Board Secretary to implement the budget pursuant to policies and regulations of the State Board and Washington Township Board of Education. RCV:
Agenda 4/27/09 Page 8
54. Motion by _____, seconded by _____ to authorize the Board Secretary to pay bills prior to Board approval in
The event of a board meeting held after the 15th of the month or to secure a discount if paid within a certain time
period. RCV:
55. Motion by _____, seconded by _____ to designate the Superintendent to approve budget line item transfers between Board Meetings to be ratified by the Board at their next regular meeting as per N.J.S.A.18A:22-8.1. RCV:
56. Motion by _____, seconded by _____ to approve procurement of Goods and Services through State
Agencies using the State Purchasing Contracts for the 2009-2010 school year. RCV:
57. Motion by _____, seconded by _____ to adopt/Confirm existing policies of the Board, confirm that the 25th of the month be the cutoff date for receiving bills, confirm that substitute teachers and other substitute staff be paid on the first payday of the month unless they are working on a continuous long term basis. RCV:
58. Motion by _____, seconded by _____ to approve the adoption of the 2009-2010 curricula, services, programs, textbooks, novels, series, and instructional materials that support these curricula and programs. RCV:
59. Motion by _____, seconded by _____ to approve the Big Brothers/Big Sisters for the 2009-2010, cost for program not to exceed $6,000., as recommended by the Superintendent. RCV:
60. Motion by _____, seconded by _____ to approve the Washington Township Pest Management Plan prepared in March 2004 and revised November 2007, as recommended by the Superintendent. RCV:
61. Motion by _____, seconded by _____ to approve the Washington Township Board of Education Emergency/Crisis Management Plan, as recommended by the Superintendent. RCV:
62. Motion by _____, seconded by _____ to set the substitute rates for the 2009-2010 school year as listed, as recommended by the Superintendent. RCV:
Teachers – $ 80.00 – Daily Rate
$ 90.00 – After five [5] consecutive days in the same classroom
(daily rate plus $10.00) (beginning on the sixth [6th] day).
$100.00 – After fifteen [15] consecutive days in the same classroom
(daily rate plus $20.00 (beginning on the sixteenth [16th] day).
– After twenty [20] consecutive days in the same classroom, the daily rate
will be 1/200 of Step 1 of the current Bachelor’s Salary Guide.
Nurse – $95.00 per day
Clerical – $9.50 per hour
Aides – $9.50 per hour
Cafeteria – $9.50 per hour
Custodian – $10.50 per hour
63. Motion by _____, seconded by _____ to enter into a Joint Transportation Agreement with Sussex County Regional Transportation Cooperative for the 2009-2010 school year, as recommended by the Superintendent. RCV:
64. Motion by ____, seconded by _____ to approve the following Independent Therapists, as needed, as recommended by the Superintendent. RCV:
Leslie Williams Wexler Occupational Therapist $ 82.00 per hour
Mandy Leonard ABA $125.00 per hour
Katherine Ferrara Occupational Therapist $ 73.00 per hour
Children’s Therapy Services Physical Therapist $ 97.37 per hour
Agenda 4/27/09 Page 9
65. Motion by _____, seconded by _____ that the Washington Township Board of Education hereby establishes the school district travel maximum for the 2009-2010 school year at the sum of $45,000 and the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded, as recommended by the Superintendent. RCV:
66. Motion by _____, seconded by _____ to solicit the following contractors to quote Public School Electrical Services and/or Plumbing Services for the 2009/10 school year, as recommended by the Superintendent: RCV:
Schiable Plumbing & Heating, Inc. Link Supply – Link & Sons
Jordan Plumbing Wire’s Electrical Shop
Fisher Electrical Contractor, Inc. Wind Gap Electric, Inc.
Wolosin Electric, Inc. Hobbie Heat & Power
67. Motion by________, seconded by_______ to accept the following quotes for Public School Electrical Services contract for the 2009/2010 school year, as recommended by the Superintendent: RCV:
Wire’s Electrical Shop
Licensed Electrical Labor: $ 95.00 per hour
Overtime: $ 142.50 per hour
Electrician’s helper/apprentice: $ 85.00 per hour
Overtime: $ 127.50 per hour
Materials: 20% of discount
Fisher Electrical Contractors, Inc.
Licensed Electrical Labor: $ 85.00 per hour
Overtime: $ 127.50 per hour
Electrician’s helper/apprentice: N/A
Overtime: N/A
Materials: 25% of discount
68. Motion by________, seconded by_______ to award the Public School Electrical Services contract for the 2009/2010 school year to Fisher electrical Contractors, Inc., as follows, as recommended by the Superintendent: RCV:
Licensed Electrical Labor: $ 85.00 per hour
Overtime: $ 127.50 per hour
Electrician’s helper/apprentice: N/A
Overtime: N/A
Materials: 25% of discount
69. Motion by _____, seconded by _____ to approve and adopt The Uniform Minimum Chart of Accounts for NJ Public Schools issued by the State of NJ Department of Education, Division of Finance, as recommended by the Superintendent. RCV:
70. Motion by _____, seconded by _____ to approve the following tuition rates for the 2009-2010 school year, as recommended by the Superintendent. RCV:
Pre-School/Kgn. $ 9,325
Grades 1-5 $11,579
Grade 6 $10,146
MD $37,747
Agenda 4/27/09 Page 10
71. Motion by _____, seconded by _____ to approve the following resolution on PERS Pension Deferral: RCV:
WHEREAS, the Legislature passed and the Governor signed S-15 as Chapter 22, P.L. 2009 that reduces the State Aid for the Washington Township School District for the 2008-2009 school by an amount of $30,640;
AND WHEREAS, the Legislature passed and the Governor signed S-21 as Chapter 19, P.L. 2009 that provides school districts with two options concerning their obligation to pay the Public Employees Retirement System, namely payment in full by April 30, 2009, or payment of one-half of the pension obligation by April 30, 2009;
AND WHEREAS, payment of one-half of the pension obligation requires the district to apply for a deferral schedule which will start in April 2012 and continue for 15 years to repay the deferred portion to the retirement system;
AND WHEREAS, deferred payments are subject to normal actuarial growth on accrued liabilities of the pension system, which most recently was a rate of 8.25%;
AND WHEREAS, the School Business Administrator has reviewed the cash flow needs of the Washington Township School District, the surplus balance position of the district, and the impact of the deferral on future budgets if the district should elect to take the deferral or reject the deferral;
NOW BE IT RESOLVED by the Washington Township Board of Education that:
It hereby rejects the offer of a deferral by the New Jersey Public Employees Retirement System and authorizes the School Business Administrator to pay the 2009 PERS pension obligation in full before April 30, 2009.
72. Motion by _____, seconded by _____ to approve the annual update of the Uniform State
Memorandum of Agreement between Education and Law Enforcement Officials for the 2009-2010 school year, as recommended by the Superintendent. RCV:
Board President appointed ____________and ______________, alternate, as Delegate to the New Jersey School Boards Association.
Board President appointed ____________ and _____________, alternate, to the Warren County School
Boards Association.
Board President appointed ____________ as Legislative delegate.
I. PUBLIC QUESTIONS AND DISCUSSION: (old and/or new business)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
Agenda 4/27/09 Page 11
J. EXECUTIVE SESSION: (if required)
73. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________________, deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
Time: ____________________ MV:
Motion by _____, seconded by _____ to return to open session.
Time: ____________________ MV:
K. ADJOURNMENT:
74. Motion by _____, seconded by _____ to adjourn.
Time: _____________