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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of June 13, 2011
The Washington Township Board of Education met on Monday, June 13, 2011, at 7:38 p.m. for their Regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on May 13, 2011 to The Express Times, and to the Clerk of Washington Township.
Members in attendance were Karen Graf, President, Sheila Dempski, Vice-President, Jason Ford, and Anita Smith. In addition Roger Jinks, Superintendent, Jean Flynn, Board Secretary, Valerie Mattes and Keith Neuhs, Principals were also present.
Members absent: Sally Christine, Jayne Howard and Jude Mohan
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
2011-2012 BUDGET
Motion by Anita Smith, seconded by Jason Ford to accept and adopt the following resolution as approved by the Washington Township Committee: RCV: Dempski, Ford, Graf – voted yes – Smith voted no – 7:42 pm – Jayne Howard conference call voted yes – Motion carried.
WHEREAS, the Board of Education of the Washington Township School District presented to the voters, at the annual School Election held on April 27, 2011, a question concerning the tax levy requirements for the said Board of Education for current expenses and capital outlay, designated as the General Fund, in the amount of $5,302,410; and
WHEREAS, the voters of Washington Township rejected the current expense and capital outlay budget designated as the General Fund, by a vote of 284 Yes votes and 288 No votes; and
WHEREAS, the same Washington Township School Board of Education transmitted an official copy of the rejected current expense and capital outlay budget designated as the General Fund and documentation to the Township Committee of the Township by April 27, 2011; and
WHEREAS, the Mayor and Township Committee of the Township of Washington have reviewed information on the current expense and capital outlay budget, designated as the General Fund as submitted by the said Board of Education; and Agenda for June 13, 2011
WHEREAS, careful consideration has been given to the information received from the Board of Education, with a view toward providing a thorough and efficient system of education in the school system of the Washington Township School District.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Washington in the County of Warren, State of New Jersey as follows:
1. The tax levy amount of $5,302,410 on the ballot was rejected by the voters for the General Fund (base budget);
Minutes of June 13, 2011
The Mayor and Township Committee has determined that the rejected General Fund is above the maximum T & E budget and that a reduction of $15,000 will not adversely affect the Board of Education’s ability to meet the thoroughness and efficiency standard as set forth in N.J.A.C. 6:19-5.5(a)(3). Therefore, the Mayor and Township Committee hereby reduce the General Fund tax levy by $15,000. It is recommended that such reductions come from the following line-item accounts: Account No. Account Reduction 11-190-100-320 Assembly Programs 5,000 11-000-223-500 Professional Development 5,000 11-000-262-420 Plant Repair/Maintenance 5,000 Total $15,000
In consideration of these reductions, the tax levy will be adjusted as follows:
$5,302,410 presented to the voters $ 15,000 above reductions $5,287,410 certified tax levy amount
2. The Mayor and Township Committee hereby certifies that the amount of the tax levy herein above certified by this Municipal Government for the General fund (base budget) is sufficient to provide a thorough and efficient system of education for the Washington Township School District.
3. The aforementioned tax levy herein certified by the Township of Washington for the base budget exceeds the local share required by the Comprehensive Educational Improvement and Financing Act of 1996.
4. The Township Clerk of the Township of Washington is directed to certify no later than Thursday, May 19, 2011, to the Warren County Board of Taxation, the Warren County Superintendent of Schools, the Washington Township School District Board of Education, the Washington Township Tax Assessor, the Division of Local Finance of the Department of the Treasury of the State of New Jersey, and to any other parties required by law to receive such certification, that the amount of $5,287,410 is necessary to be raised by taxation for General Fund revenues (District tax levy); a proportionate amount of which shall be included in the taxes to be raised, levied and collected in this Township for current expense and capital outlay, designated as General Fund set forth herein, for the Washington Township School District; and copies of this Resolution, to be executed by the Mayor and Township Clerk, shall be forwarded by the Township Clerk of the persons and/or departments named herein, for certification purposes.
Motion by Jason Ford, seconded by Sheila Dempski to adopt the budget of the Washington Township Board of Education to support the 2011-2012 school year as follows: RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
General Fund $ 8,055,209.00 Special Revenue Fund 271,000.00 Total Base Budget $ 8,326,209.00
SECRETARY’S REPORT:
Motion by Sheila Dempski, seconded by Anita Smith to approve the minutes of May 9, 2011, as presented. MV: Unanimous – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to approve the executive session minutes of May 9, 2011, as presented. MV: Unanimous – Motion carried.
Minutes of June 13, 2011
Motion by Jason Ford, seconded by Sheila Dempski to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending May 31, 2011, as presented. MV: Unanimous – Motion carried.
Motion by Sheila Dempski, seconded by Anita Smith to approve the Secretary’s Report for May 31, 2011 showing a cash balance of $1,187,390.46. MV: Unanimous – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to approve the Treasurer’s Report for May 31, 2011, showing a cash balance of $1,187,390.46, and note that the report is in agreement with the Secretary’s Report for May 31, 2011. MV: Unanimous – Motion carried.
Motion by Jason Ford, seconded by Sheila Dempski to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
SUPERINTENDENT’S REPORT
Motion by Sheila Dempski, seconded by Anita Smith to approve the following substitutes for the 2010-2011 school year, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Teacher: Ashley Duryea (pending certification) and Era Patel
Motion by Anita Smith, seconded by Jason Ford, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Jason Ford, seconded by Sheila Dempski to adopt the Revised 2011-2012 Calendar, changing the return to school date of January 2, 2012 to January 3, 2012, after the winter break, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Sheila Dempski, seconded by Anita Smith to rescind motion # 43, from the May 9, 2011 board meeting, designating The Warren Reporter (primary) and The Express-Times (secondary), as official newspapers for notices pertaining to Board meetings and legal advertising, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Anita Smith, seconded by Jason Ford designating The Star Gazette (primary) (Note: Warren Reporter does not post legal notices.) and The Express-Times (secondary), as official newspapers for notices pertaining to Board meetings and legal advertising, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to approve Linda Jenikovsky, as New Jersey Division of Pensions and Benefits Certifying Officer, and Jean Flynn, as New Jersey Division of Pensions and Benefits Supervisor of the Certifying Officer, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Jason Ford, seconded by Sheila Dempski to place the following students in the Washington Township Extended School Year Program, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
ID Student Numbers: 10-03, 09-29, 09-25, 10-16, 09-43 and 10-26.
Minutes of June 13, 2011
Motion by Anita Smith, seconded by Jason Ford to approve summer hours for the following staff to service students who transfer in the district from July 1st to August 31st, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Lynn Hardcastle, Social Worker – not to exceed 5 days Elaine Giaimo, LDTC – not to exceed 5 days Alisa Ludwig, Speech – not to exceed 5 days Jenn McKenna, Psychologist – not to exceed 5 days
Motion by Jason Ford, seconded by Sheila Dempski to approve the following personnel for the Extended Year Summer Program, June 28 – August 6, 2011, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Kim Fojut Behavior Analyst $100.00 per hour – 7 hours total (Every other week, starting June 27th, for 2.5 hours. hours for the first two sessions and 2 hours for the third session.)
Motion by Sheila Dempski, seconded by Anita Smith to approve the submission of the 2011 NCLB Amendment 1 (Amendment 1 is to carry-over 2009-2010 unused funds as they will be spent in 2010-2011 – these funds total $3,255), as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to approve the following class trip, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Warren Hills High School – 6th Grades – Farewell Program Rehearsal – June 16, 2011
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
CORRESPONDENCE
COMMITTEE REPORTS
Finance & Policy Committee: No Report
Motion by Sheila Dempski, seconded by Jason Ford to approve the line item transfers, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Sheila Dempski, seconded by Jason Ford to approve the Bills List for June 13, 2011. MV: Unanimous – Motion carried.
Motion by Sheila Dempski, seconded by Jason Ford to authorize the Superintendent to make line item and fund balance transfers thru June 30, 2011; transfers to be approved by the Board at the July 11, 2011 meeting. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Sheila Dempski, seconded by Jason Ford to authorize the Business Administrator to establish an accounts payable for all 2010-2011 purchase orders which have been received but have not been paid. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Minutes of June 13, 2011
Motion by Sheila Dempski, seconded by Jason Ford to authorize the Business Administrator to establish a reserve account for encumbrances for all 2010-2011 purchase orders which have been encumbered but not received by June 30, 2011. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Sheila Dempski, seconded by Jason Ford to requisition the 2011-2012 Tax Levy according to the following schedule: RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
2011-2012 Tax Levy General Fund
July 1, 2011 $1,321,852.50 October 1, 2011 1,321,852.50 January 1, 2012 1,321,852.50 March 1, 2012 1,321,852.50
Totals $ 5,287,410.00
Motion by Sheila Dempski, seconded by Jason Ford to empower the Superintendent and Board Secretary to implement the budget pursuant to policies and regulations of the State Board and Washington Township Board of Education. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Sheila Dempski, seconded by Jason Ford to approve the following tuition rates for the 2011-2012 school year, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Pre-School/Kgn. $ 8,932 Grades 1-5 $11,120 Grade 6 $10,201 MD $23,316
Motion by Sheila Dempski, seconded by Jason Ford to adopt the following resolution, per the recommendation of group insurance broker-of-record, Brown & Brown Benefit Advisors, Incorporated, the Washington Township Board of Education hereby resolves, effective July 1, 2011, to make the following changes to its group insurance program: RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Brown & Brown Benefit Advisors, Incorporated’s responsibilities will include, but are not limited to, negotiating annual renewal rates, marketing our group insurance programs, and aiding our staff in the resolution of billing, enrollment, and claim problems.
Brown & Brown Benefit Advisors, Incorporated is authorized to receive commission payments from Horizon as compensation for their services, percentages for which are included in Horizon’s proposed premium rates.
Minutes of June 13, 2011
Motion by Sheila Dempski, seconded by Jason Ford to renew the contract to provide Coordination of Transportation Services to Warren Hills Regional School District from July 1, 2011 – June 30, 2012 for the sum of $60,222 per annum, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Sheila Dempski, seconded by Jason Ford to award the contract with E-Rate Partners, LLC to provide Priority 1 E-Rate services for Funding Years 2012 and 2013 for the amount of $1,500 for each Funding Year, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Transportation and Facilities Committee: No Report
Transportation Committee:
FYI: Bus evacuation drills were held for the district on April 26, 2011 according to 6A:27-11.2 – Evacuation drills and safety education.
Motion by Jason Ford, seconded by Anita Smith authorizing the Business Administrator/Board Secretary to solicit bids for Special Ed transportation for the 2011-2012 school year, as necessary, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Jason Ford, seconded by Anita Smith to accept the following quotes for Summer 2011-2012 Special Ed transportation, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Summer Route #Q-001 Snyder Bus Service, Inc. $107.00 per diem – Route 30.00 per diem – Aide $137.00 per diem Increase/Decrease 1.50 per mile
GST $149.00 per diem – Route 40.00 per diem – Aide $189.00 per diem Increase/Decrease .00 per mile
Summer Route #Q-002 Snyder Bus Service, Inc. $115.00 per diem – Route 30.00 per diem – Aide $145.00 per diem Increase/Decrease 1.50 per mile
GST $158.00 per diem – Route 40.00 per diem – Aide $198.00 per diem Increase/Decrease .00 per mile
Minutes of June 13, 2011
Motion by Jason Ford, seconded by Anita Smith to award the contracts for Summer 2011-2012 Special Ed transportation Routes #Q-001 and #Q-002 as follows, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried. Summer Route #Q-001 Snyder Bus Service, Inc. $107.00 per diem – Route 30.00 per diem – Aide $137.00 per diem Increase/Decrease 1.50 per mile
Summer Route #Q-002 Snyder Bus Service, Inc. $115.00 per diem – Route 30.00 per diem – Aide $145.00 per diem Increase/Decrease 1.50 per mile
Personnel Committee: No Report
Motion by Anita Smith, seconded by Jason Ford to approve the substitutes for the 2011-2012 school year, as recommended by the Superintendent. (see attached) RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
PUBLIC QUESTIONS AND DISCUSSION: (old and/or new business) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
Debbie Polhemus asked how tuition rate is calculated?
EXECUTIVE SESSION:
Motion by Sheila Dempski, seconded by Jason Ford Whereas, the Board must consider matters involving personal issues and negotiations for paraprofessionals, deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
Time: 8:21 pm MV: Unanimous – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to return to open session.
Time: 8:41 pm MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve Cathy Kelly, Transportation/Facilities Coordinator, for the 2011-2012 school year, salary to be $79,866, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to approve Peggy Edmiston, Transportation Secretary, for the 2011-2012 school year, salary to be $31,665, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Anita Smith, seconded by Jason Ford to employ Deirdre Ann Dugdale, Teacher, Step 10 MA+45, salary to be $64,535 for the 2011-2012 school year, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Motion by Jason Ford, seconded by Sheila Dempski to employ Jamie Hussey, Teacher, Step 3 BA, salary to be $45,995 for the 2011-2012 school year, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
Minutes of June 13, 2011
Motion by Anita Smith, seconded by Jason Ford to adopt the following resolution to transfer current year surplus to reserves, as recommended by the Superintendent. RCV: Dempski, Ford, Smith, Graf – All voting yes – Motion carried.
WHEREAS, NJSA 18A:21-2, NJSA 18A:7G-31, and NJSA 18A:7F-41 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and
WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer unanticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and
WHEREAS, the Washington Township Board of Education wishes to transfer unanticipated excess current year revenue or unexpended appropriations from the general fund into a Capital Reserve and Maintenance Reserve accounts at year end, and
WHEREAS, the Washington Township Board of Education has determined that funds may be available for such purpose and that a transfer of such available funds are not to exceed $170,000 into the Capital Reserve Account.
WHEREAS, the Washington Township Board of Education has determined that funds may be available for such purpose and that a transfer of such available funds are not to exceed $150,000 into the Maintenance Reserve Account.
NOT THEREFORE BE IT RESOLVED by the Washington Township Board of Education that it hereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations.
ADJOURNMENT:
Motion by Anita Smith, seconded by Jason Ford to adjourn.
Time: 8:48 pm MV: Unanimous – Motion carried.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary |
ADOPT BUDGET RESOLUTION
ADOPT 2011-2012 BUDGET
MINUTES
EXECUTIVE MINUTES
STUD.ACT., PETTY CASH &CAFÉ. RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
SUBSTITUTES
O-O-D IN-SERV. EXP.
REVISED 2011-2012 CALENDAR
RESCIND MOTION #43 NEWSPAPER
DESIGNATED NEWSPAPER
CERTIFYING & SUPERVISOR NJ DIV. OF PENS.
ESY STUDENTS
SUMMER HRS. CST STAFF
ESY PERSONNEL FOJUT
SUBMISSION 2011 NCLB AMENDMENT
CLASS TRIP
TRANSFERS
BILLS
AUTHORIZE TRANSFERS SUPT.
ESTABLISH A/P FOR 2010-11 PUR. ORDERS
EST. RESERVE ACCOUNT FOR ENCUMB.
2011-2012 TAX LEVY
IMPLEMENT BUDGET
TUITIION RATES 2011-12
HORIZON DENTAL INSURANCE
CO-OR. TRANS. SERVICES TO WH
E-RATE PARTNERS
BUS EVAC.
SOLICIT BIDS SP. ED. TRANS.
ACCEPT QUOTES SUMMER SP. ED. TRANS.
AWARD CONT. SUMMER SP. ED. TRANS.
SUBSTITUTES FOR 2011-12 SY
EXECUTIVE SESSION
OPEN SESSION
C. KELLY SALARY 2011-2012
P.EDMISTON SALARY 2011-2012
D. DUGDALE HIRE
J. HUSSEY HIRE
TRANSFER SURPLUS TO RESERVE
ADJOURNMENT
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