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WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING
Monday, June 13, 2011 7:30 P.M.
COMMITTEE MEETINGS:
7:00 pm – Policy Committee: Dempski, Howard, Mohan
7:15 pm – Facilities Committee: Ford, Christine, Howard
A. AGENDA:
1. Call to order by President. Time: _________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on May 13, 2011 to The Star Gazette and the Clerk of Washington Township.
2. Flag Salute
3. Roll Call: Karen Graf, President
Sheila Dempski, Vice President
Sally Christine
Jason Ford
Jayne Howard
Jude Mohan
Anita Smith
B. PUBLIC QUESTIONS AND DISCUSSION: (agenda items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
C. 2011-2012 BUDGET
4. Motion by _____, seconded by _____ to accept and adopt the following resolution as approved by the Washington Township Committee: RCV:
WHEREAS, the Board of Education of the Washington Township School District presented to the voters, at the annual School Election held on April 27, 2011, a question concerning the tax levy requirements for the said Board of Education for current expenses and capital outlay, designated as the General Fund, in the amount of $5,302,410; and
WHEREAS, the voters of Washington Township rejected the current expense and capital outlay budget designated as the General Fund, by a vote of 284 Yes votes and 288 No votes; and
WHEREAS, the same Washington Township School Board of Education transmitted an official copy of the rejected current expense and capital outlay budget designated as the General Fund and documentation to the Township Committee of the Township by April 27, 2011; and
WHEREAS, the Mayor and Township Committee of the Township of Washington have reviewed information on the current expense and capital outlay budget, designated as the General Fund as submitted by the said Board of Education; and
Agenda for June 13, 2011
WHEREAS, careful consideration has been given to the information received from the Board of Education, with a view toward providing a thorough and efficient system of education in the school system of the Washington Township School District.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Washington in the County of Warren, State of New Jersey as follows:
1. The tax levy amount of $5,302,410 on the ballot was rejected by the voters for the General Fund (base budget);
The Mayor and Township Committee has determined that the rejected General Fund is above the maximum T & E budget and that a reduction of $15,000 will not adversely affect the Board of Education’s ability to meet the thoroughness and efficiency standard as set forth in N.J.A.C. 6:19-5.5(a)(3). Therefore, the Mayor and Township Committee hereby reduce the General Fund tax levy by $15,000. It is recommended that such reductions come from the following line-item accounts:
Account No. Account Reduction
11-190-100-320 Assembly Programs 5,000
11-000-223-500 Professional Development 5,000
11-000-262-420 Plant Repair/Maintenance 5,000
Total $15,000
In consideration of these reductions, the tax levy will be adjusted as follows:
$5,302,410 presented to the voters
$ 15,000 above reductions
$5,287,410 certified tax levy amount
2. The Mayor and Township Committee hereby certifies that the amount of the tax levy herein above certified by this Municipal Government for the General fund (base budget) is sufficient to provide a thorough and efficient system of education for the Washington Township School District.
3. The aforementioned tax levy herein certified by the Township of Washington for the base budget exceeds the local share required by the Comprehensive Educational Improvement and Financing Act of 1996.
4. The Township Clerk of the Township of Washington is directed to certify no later than Thursday, May 19, 2011, to the Warren County Board of Taxation, the Warren County Superintendent of Schools, the Washington Township School District Board of Education, the Washington Township Tax Assessor, the Division of Local Finance of the Department of the Treasury of the State of New Jersey, and to any other parties required by law to receive such certification, that the amount of $5,287,410 is necessary to be raised by taxation for General Fund revenues (District tax levy); a proportionate amount of which shall be included in the taxes to be raised, levied and collected in this Township for current expense and capital outlay, designated as General Fund set forth herein, for the Washington Township School District; and copies of this Resolution, to be executed by the Mayor and Township Clerk, shall be forwarded by the Township Clerk of the persons and/or departments named herein, for certification purposes.
5. Motion by _____, seconded by _____ to adopt the budget of the Washington Township Board of Education to support the 2011-2012 school year as follows: RCV:
General Fund $ 8,055,209.00
Special Revenue Fund 271,000.00
Total Base Budget $ 8,326,209.00
Agenda for June 13, 2011
D. SECRETARY’S REPORT:
6. Motion by _____, seconded by _____ to approve the minutes of May 9, 2011, as presented. MV:
7. Motion by _____, seconded by _____ to approve the executive session minutes of May 9, 2011, as presented. MV:
8. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending May 31, 2011, as presented. MV:
9. Motion by _____, seconded by _____ to approve the Secretary’s Report for May 31, 2011 showing a cash balance of $1,187,390.46. MV:
10. Motion by _____, seconded by _____ to approve the Treasurer’s Report for May 31, 2011, showing a cash balance of $1,187,390.46, and note that the report is in agreement with the Secretary’s Report for May 31, 2011. MV:
11. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
E. SUPERINTENDENT’S REPORT
12. Motion by ______, seconded by ______to approve the following substitute for the 2010-2011 school year, as recommended by the Superintendent. RCV:
Teacher: Ashley Duryea (pending certification) and Era Patel
13. Motion by _____, seconded by _____, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV:
14. Motion by _____, seconded by _____ to adopt the Revised 2011-2012 Calendar, changing the return to school date of January 2, 2012 to January 3, 2012, after the winter break, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to rescind motion # 43, from the May 9, 2011 board meeting, designating The Warren Reporter (primary) and The Express-Times (secondary), as official newspapers for notices pertaining to Board meetings and legal advertising, as recommended by the Superintendent. RCV:
16. Motion by _____, seconded by _____ designating The Star Gazette (primary) (Note: Warren Reporter does not post legal notices.) and The Express-Times (secondary), as official newspapers for notices pertaining to Board meetings and legal advertising, as recommended by the Superintendent. RCV:
17. Motion by _____, seconded by _____ to approve Linda Jenikovsky, as New Jersey Division of Pensions and Benefits Certifying Officer, and Jean Flynn, as New Jersey Division of Pensions and Benefits Supervisor of the Certifying Officer, as recommended by the Superintendent. RCV:
18. Motion by _____, seconded by _____ to place the following students in the Washington Township Extended School Year Program, as recommended by the Superintendent. RCV:
ID Student Numbers: 10-03, 09-29, 09-25, 10-16, 09-43 and 10-26.
Agenda for June 13, 2011
19. Motion by _____, seconded by _____ to approve summer hours for the following staff to service students who transfer in the district from July 1st to August 31st, as recommended by the Superintendent. RCV:
Lynn Hardcastle, Social Worker – not to exceed 5 days
Elaine Giaimo, LDTC – not to exceed 5 days
Alisa Ludwig, Speech – not to exceed 5 days
Jenn McKenna, Psychologist – not to exceed 5 days
20. Motion by _____, seconded by _____ to approve the following personnel for the Extended Year Summer Program, June 28 – August 6, 2011, as recommended by the Superintendent. RCV:
Kim Fojut Behavior Analyst $100.00 per hour – 7 hours total
(Every other week, starting June 27th, for 2.5 hours. hours for the first two sessions and 2 hours for the third session.)
21. Motion by _____, seconded by _____ to approve the submission of the 2011 NCLB Amendment 1 (Amendment 1 is to carry-over 2009-2010 unused funds as they will be spent in 2010-2011 – these funds total $3,255), as recommended by the Superintendent. RCV:
22. Motion by _____, seconded by _____ to approve the following class trip, as recommended by the Superintendent. RCV:
Warren Hills High School – 6th Grades – Farewell Program Rehearsal – June 16, 2011
F. PRINCIPAL’S REPORTS
G. TECHNOLOGY REPORT
H. CORRESPONDENCE
- Board Committees;
- Board Members and Addresses;
- Roster of Officials; and
- Letter from Jay and Tara Shulman.
I. COMMITTEE REPORTS
Finance & Policy Committee:
23. Motion by _____, seconded by _____ to approve the line item transfers, as recommended by the Superintendent. RCV:
24. Motion by _____, seconded by _____ to approve the Bills List for June 13, 2011. MV:
25. Motion by _____, seconded by _____ to authorize the Superintendent to make line item and fund balance transfers thru June 30, 2011; transfers to be approved by the Board at the July 11, 2011 meeting. RCV:
26. Motion by _____, seconded by _____ to authorize the Business Administrator to establish an accounts payable for all 2010-2011 purchase orders which have been received but have not been paid. RCV:
27. Motion by _____, seconded by _____ to authorize the Business Administrator to establish a reserve account for encumbrances for all 2010-2011 purchase orders which have been encumbered but not received by June 30, 2011. RCV:
Agenda for June 13, 2011
28. Motion by _____, seconded by _____ to requisition the 2011-2012 Tax Levy according to the following schedule: RCV:
2011-2012 Tax Levy General Fund
July 1, 2011 $1,321,852.50
October 1, 2011 1,321,852.50
January 1, 2012 1,321,852.50
March 1, 2012 1,321,852.50
Totals $ 5,287,410.00
29. Motion by _____, seconded by _____ to empower the Superintendent and Board Secretary to implement the budget pursuant to policies and regulations of the State Board and Washington Township Board of Education. RCV:
30. Motion by _____, seconded by _____ to approve the following tuition rates for the 2011-2012 school year, as recommended by the Superintendent. RCV:
Pre-School/Kgn. $ 8,932
Grades 1-5 $11,120
Grade 6 $10,201
MD $23,316
31. Motion by _____, seconded by _____ to adopt the following resolution, per the recommendation of group insurance broker-of-record, Brown & Brown Benefit Advisors, Incorporated, the Washington Township Board of Education hereby resolves, effective July 1, 2011, to make the following changes to its group insurance program: RCV:
- Terminate its group dental insurance policy with Delta Dental, Group Number 07245.
- Select Horizon Blue Cross Blue Shield of New Jersey as its group dental insurance carrier, insured through The Public Employer Trust, at the rates, benefits, terms, and conditions represented in their proposal of April 13, 2011.
- Designate Brown & Brown Benefit Advisors, Incorporated, as the Board’s group insurance broker-of-record for the new Horizon group dental insurance program. Brown & Brown Benefit Advisors, Incorporated is authorized to act on behalf of the Board in all matters related to this program.
Brown & Brown Benefit Advisors, Incorporated’s responsibilities will include, but are not limited to, negotiating annual renewal rates, marketing our group insurance programs, and aiding our staff in the resolution of billing, enrollment, and claim problems.
Brown & Brown Benefit Advisors, Incorporated is authorized to receive commission payments from Horizon as compensation for their services, percentages for which are included in Horizon’s proposed premium rates.
- All appropriate Board of Education staff are authorized to take such action and affect such documentation and trust agreements as necessary to implement this change.
32. Motion by _____, seconded by _____ to renew the contract to provide Coordination of Transportation Services to Warren Hills Regional School District from July 1, 2011 – June 30, 2012 for the sum of $60,222 per annum, as recommended by the Superintendent. RCV:
Agenda for June 13, 2011
33. Motion by _____, seconded by _____ to award the contract with E-Rate Partners, LLC to provide Priority 1 E-Rate services for Funding Years 2012 and 2013 for the amount of $1,500 for each Funding Year, as recommended by the Superintendent. RCV:
Transportation and Facilities Committee:
Transportation Committee:
FYI: Bus evacuation drills were held for the district on April 26, 2011 according to 6A:27-11.2 – Evacuation drills and safety education.
34. Motion by _____, seconded by _____ authorizing the Business Administrator/Board Secretary to solicit bids for Special Ed transportation for the 2011-2012 school year, as necessary, as recommended by the Superintendent. RCV:
35. Motion by _____, seconded by _____ to accept the following quotes for Summer 2011-2012 Special Ed transportation, as recommended by the Superintendent. RCV:
Summer Route #Q-001
Snyder Bus Service, Inc. $107.00 per diem – Route
30.00 per diem – Aide
$137.00 per diem
Increase/Decrease 1.50 per mile
GST $149.00 per diem – Route
40.00 per diem – Aide
$189.00 per diem
Increase/Decrease .00 per mile
Summer Route #Q-002
Snyder Bus Service, Inc. $115.00 per diem – Route
30.00 per diem – Aide
$145.00 per diem
Increase/Decrease 1.50 per mile
GST $158.00 per diem – Route
40.00 per diem – Aide
$198.00 per diem
Increase/Decrease .00 per mile
36. Motion by _____, seconded by _____ to award the contracts for Summer 2011-2012 Special Ed transportation Routes #Q-001 and #Q-002 as follows, as recommended by the Superintendent. RCV:
Summer Route #Q-001
Snyder Bus Service, Inc. $107.00 per diem – Route
30.00 per diem – Aide
$137.00 per diem
Increase/Decrease 1.50 per mile
Summer Route #Q-002
Snyder Bus Service, Inc. $115.00 per diem – Route
30.00 per diem – Aide
$145.00 per diem
Increase/Decrease 1.50 per mile
Agenda for June 13, 2011
Personnel Committee:
37. Motion by _____, seconded by _____ to approve the substitutes for the 2011-2012 school year, as recommended by the Superintendent. (see attached) RCV:
J. PUBLIC QUESTIONS AND DISCUSSION: (old and/or new business)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
K. EXECUTIVE SESSION: (if required)
38. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving personal issues and negotiations for paraprofessionals, deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
Time: ____________________ MV:
Motion by _____, seconded by _____ to return to open session.
Time: ____________________ MV:
L. ADJOURNMENT:
39. Motion by _____, seconded by _____ to adjourn.
Time: _____________