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FINAL
WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING
Monday, June 14, 2010 7:30 p.m.
COMMITTEE MEETINGS:
7:15 pm – Policy Committee: Dempski, Howard, Mohan
A. AGENDA:
1. Call to order by President. Time: ___________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2010 to The Express Times, and to the Clerk of Washington Township.
2. Flag Salute
3. Roll Call: Karen Graf, President
Sally Christine, Vice President
Sheila Dempski
Jason Ford
Jayne Howard
Jude Mohan
Anita Smith
4. Motion by _____, seconded by _____ to approve the minutes of May 10, 2010, as presented. MV:
5. Motion by _____, seconded by _____ to approve the executive session minutes of May 10, 2010, as presented. MV:
B. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
C. SECRETARY’S REPORT
6. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending May 31, 2010, as presented. MV:
7. Motion by _____, seconded by _____ to approve the Secretary’s Report for May 31, 2010 showing a cash balance of $1,142,656.42. MV:
8. Motion by _____, seconded by _____ to approve the Treasurer’s Report for May 31, 2010, showing a cash balance of $1,142,656.42, and note that the report is in agreement with the Secretary’s Report for May 31, 2010. MV:
9. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
Agenda for June 14, 2010
D. SUPERINTENDENT’S REPORT
10. Motion by _____, seconded by _____ to approve the out-of-district Staff Development Workshops, as recommended by the Superintendent. RCV:
11. Motion by _____, seconded by _____ to change the hourly rate for Krista Ford to $12.80 per hour effective May 17, 2010, as recommended by the Superintendent. RCV:
12. Motion by _____, seconded by _____ to approve Sue Lee for Publishing Company Coordinator, stipend to be $4,000 for 2010-2011 school year, as recommended by the Superintendent. RCV:
13. Motion by _____, seconded by _____ to approve Pam Casserly as Safety Patrol Coordinator, stipend to be $400 for 2010-2011 school year, as recommended by the Superintendent. RCV:
14. Motion by_____, seconded by _____to approve the following personnel for the 2010-2011 Extended Year Summer Program – June 28 – August 6, 2010, as recommended by the Superintendent. RCV:
Staff Member Position Stipend
Alisa Ludwig Speech/Language Specialist $38.13 per hour, 4 hours per day, 6 weeks
(June 28 – August 6)
15. Motion by _____, seconded by _____ to approve the following personnel as substitutes for the 2010-2011 Extended Year Summer Program – June 28 – August 6 (6 weeks), as recommended by the Superintendent (rates are contractual). RCV:
Staff Member Position Stipend
Marilyn Balzer Teacher/Aide $38.13 per hour – teacher rate/
$15.55 per hour – aide rate
Jennifer Lawson Teacher/Aide $38.13 per hour – teacher rate/
$12.31 per hour – aide rate
Rebecca Lindsay Teacher/Aide $38.13 per hour – teacher rate/
$14.10 per hour – aide rate
Tyler Voll Teacher/Aide $38.13 per hour – teacher rate/
$12.31 per hour – aide rate
Linda Watters Teacher/Aide $38.13 per hour – teacher rate/
$15.55 per hour – aide rate
Marilyn Whitney Teacher/Aide $38.13 per hour – teacher rate/
$15.55 per hour – aide rate
16. Motion by _____, seconded by _____ to approve summer hours for the following staff to service students who transfer in the district from July 1st to August 31st, as recommended by the Superintendent. RCV:
Lynn Hardcastle, Social Worker – not to exceed 6.5 days
Elaine Giaimo, LDTC – not to exceed 4.5 days
Alisa Ludwig, Speech/CST Consultant – not to exceed 3.5 days
Jenn McKenna, Psychologist – not to exceed 4.5 days
17. Motion by _____, seconded by _____ to place the following classified students in the Washington Township Extended Year Program, as recommended by the Superintendent. RCV:
ID Student Numbers: 08-79, 08-42, 09-22, 08-73, 08-46, 08-44, 08-43, 09-42, 09-46, 09-38, 08-41, 09-16, 09-2, 08-12, 08-32, 08-82, 08-63, 09-37, 09-41, 09-43, 09-45, 09-29, 08-15, 09-47
Agenda for June 14, 2010
18. Motion by _____, seconded by _____ to approve the following stipends for the 2010-2011 school year, as recommended by the Superintendent. These rates are the same as the 2009-2010 school year. RCV:
Teacher-In-Charge $1,000 per school Environmental Trip Coordinator $ 400
Publishing Company $4,000 Environmental Trip Staff $ 175
Safety Patrol Coordinator $ 400
Technology Coordinator $5,500
19. Motion by _____, seconded by _____ to approve Samantha Rimback, Warren Hills High School Future Education Association Member to observe Pamela Slack, as recommended by the Superintendent. RCV:
20. Motion by _____, seconded by _____ to approve the submission of the 2010 NCLB Amendment 1 (Amendment 1 is to carry-over 2008-2009 funds as they will be spent in 2009-2010 – these funds total less than $3,000), as recommended by the Superintendent. RCV:
21. Motion by _____, seconded by _____ Whereas, the Washington Township Board of Education has determined that $374,200 (includes Bid Amount: $315,000; 10% Contingency fee: $31,500; Architect fee: $27,700) is available to transfer from Capital Reserve Account (Fund 12) to the Capital Project (Fund 30) for the purpose of the Port Colden Secured Office Addition project, as recommended by the Superintendent. RCV:
22. Motion by _____, seconded by _____ to adopt the Professional Development Plan for 2010-2011 which was approved by the Warren County Professional Development Board on May 17, 2010, as recommended by the Superintendent. (Professional Development Plan was presented to Board March 29, 2010.) RCV:
E. PRINCIPAL’S REPORTS
F. TECHNOLOGY REPORT
G. CORRESPONDENCE
- Thank you from Mr. Joyce;
- Spring School Law Forum 2010;
- Letter from Stacie Paruta;
- A Message from the PTA President;
- District Newsletter – Volume 2, Issue 10;
- New Jersey Participating LEA Memorandum of Understanding;
- Thank you from Cydell Palavido;
- Colden-Castle News – June 2010; and
- Thank you from Rose Ford.
H. COMMITTEE REPORTS
Finance & Policy Committee:
23. Motion by _____, seconded by _____ to approve the line item transfers, as recommended by the Superintendent. RCV:
24. Motion by _____, seconded by _____ to approve the Bills List for June 14, 2010. MV:
25. Motion by _____, seconded by _____ to authorize the Superintendent to make line item and fund balance transfers thru June 30, 2010; transfers to be approved by the Board at the July 12, 2010 meeting. RCV:
26. Motion by _____, seconded by _____ to authorize the Business Administrator to establish an accounts payable for all 2009-2010 purchase orders which have been received but have not been paid. RCV:
Agenda for June 14, 2010
27. Motion by _____, seconded by _____ to authorize the Business Administrator to establish a reserve account for encumbrances for all 2009-2010 purchase orders which have been encumbered but not received by June 30, 2010. RCV:
28. Motion by _____, seconded by _____ to approve Bollinger, Inc., to provide voluntary Student Accident Insurance for the 2010-2011 school year as follows, as recommended by the Superintendent. RCV:
Fees: School time only $26.00
24 Hour $89.00
29. Motion by _____, seconded by _____ to renew the contract to provide Coordination of Transportation Services to Warren Hills Regional School District from July 1, 2010 – June 30, 2011 for the sum of $60,254 per annum, as recommended by the Superintendent. RCV:
Transportation and Facilities Committee:
Facilities Committee:
30. Motion by _____, seconded by _____ to enter into a contract with Hess Corporation to provide natural gas service from June 2010 through May 2012 as bid by ACES (Alliance for Competitive Energy Services which is the energy aggregation program of the NJSBA, NJASBO and NJASA) and, as recommended by the Superintendent. RCV:
Transportation Committee:
FYI: Bus evacuation drills were held for the district on May 19, 2010 according to 6A:27-11.2 – Evacuation drills and safety education.
31. Motion by _____, seconded by _____ authorizing the Business Administrator/Board Secretary to solicit bids for Special Ed transportation for the 2010-2011 school year, as necessary, as recommended by the Superintendent. RCV:
32. Motion by _____, seconded by _____ to accept the following quotes for Summer 2010-2011 Special Ed transportation, as recommended by the Superintendent. RCV:
Summer Route #Q-001
Snyder Bus Service, Inc. $116.00 per diem – Route
30.00 per diem – Aide
$146.00 per diem
Increase/Decrease 1.90 per mile
GST $148.00 per diem – Route
45.00 per diem – Aide
$193.00 per diem
Increase/Decrease .75 per mile
Summer Route #Q-002
Snyder Bus Service, Inc. $107.00 per diem – Route
30.00 per diem – Aide
$137.00 per diem
Increase/Decrease 1.90 per mile
GST $128.00 per diem – Route
45.00 per diem – Aide
$173.00 per diem
Increase/Decrease .75 per mile
Agenda for June 14, 2010
33. Motion by _____, seconded by _____ to award the contracts for Summer 2010-2011 Special Ed transportation Routes #Q-001 and #Q-002 as follows, as recommended by the Superintendent. RCV:
Summer Route #Q-001
Snyder Bus Service, Inc. $116.00 per diem – Route
30.00 per diem – Aide
$146.00 per diem
Increase/Decrease 1.90 per mile
Summer Route #Q-002
Snyder Bus Service, Inc. $107.00 per diem – Route
30.00 per diem – Aide
$137.00 per diem
Increase/Decrease 1.90 per mile
Personnel Committee:
34. Motion by _____, seconded by _____ to employ Mrs. Jean Flynn as Business Administrator/Board Secretary effective July 1, 2010 through June 30, 2011. Salary to be $84,448 (same as 2009-2010 salary). Benefits and working conditions as per the Employment Contract between the Washington Township Board of Education and Mrs. Jean Flynn, as recommended by the Superintendent. RCV:
35. Motion by _____, seconded by _____ to approve the substitutes for the 2010-2011 school year, as recommended by the Superintendent. (see attached) RCV:
36. Motion by _____, seconded by _____ to renew the shared services contract with Warren Hills Regional School District for Cathy Kelly to perform additional work, have additional responsibility and put forth effort and time to coordinate transportation for Warren Hills Regional School District. Shared services contact rate to be set at $17,644 for the 2010-2011 school year (same as 2009-2010 contract fee), as recommended by the Superintendent. RCV:
37. Motion by _____, seconded by _____ to renew the shared services contract with Warren Hills Regional School District for Peggy Edmiston to perform additional work, have additional responsibility and put forth effort and time to facilitate transportation for Warren Hills Regional School District. Shared services contact rate to set at $23,218 for the 2010-2011 school year (same as 2009-2010 contract fee), as recommended by the Superintendent. RCV:
I. PUBLIC QUESTIONS & DISCUSSIONS (old and/or new business)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
J. EXECUTIVE SESSION – if required
38. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Time: ______________
Motion by _____, seconded by _____ to return to open session.
MV: Time: ______________
Agenda for June 14, 2010
K. ADJOURNMENT
39. Motion by _____, seconded by _____ to adjourn.
MV: Time: ______________