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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of November 8, 2010
The Washington Township Board of Education met on Monday, November 8, 2010 at 7:40 p.m. for their Regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2010 to The Express Times, and to the Clerk of Washington Township.
Members in attendance were Karen Graf, President, Sally Christine, Vice-President, Sheila Dempski, Jayne Howard, Jude Mohan and Anita Smith. In addition Roger Jinks, Superintendent, Jean Flynn, Board Secretary, Valerie Mattes and Keith Neuhs, Principals were also present.
Board Members absent: Jason Ford
Motion by Sheila Dempski, seconded by Anita Smith to approve the minutes of October 18, 2010, as presented. MV: Mohan and Smith abstained – All others voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve the executive session minutes of October 18, 2010, as presented. MV: Mohan and Smith abstained – All others voting yes – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) a. The public may speak for three (3) minutes unless they have requested to be on the agenda. None
PUBLIC HEARING:
a. As per Public Law 18A:23-1 the Board of Education of every school district shall cause an annual audit of the district’s accounts and financial transactions to be made by a public school accountant employed by it, which audit shall be completed no later than 4 months after the end of the school fiscal year.
Audit and CAFR presentation by Anthony Ardito, Auditor
Motion by Sally Christine, seconded by Jude Mohan to accept the Comprehensive Annual Financial Report of Administrative Findings Financial Compliance and Performance, for the fiscal year ended June 30, 2010, and note that there were no audit recommendations. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard to approve the Corrective Action Plan (CAP) for the fiscal year ended June 30, 2010 as prepared by Ardito & Co., LLP., and note that there were no audit recommendations. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
PRESENTATION
Kim Sigman, Technology/Curriculum Coordinator, updated the Board regarding our efforts to review math textbooks.
Minutes of November 8, 2010
Motion by Jayne Howard, seconded by Sheila Dempski to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending October 31, 2010, as presented. MV: Unanimous – Motion carried
SECRETARY’S REPORT Motion by Sheila Dempski, seconded by Anita Smith to approve the Secretary’s Report for October 31, 2010, showing a cash balance of $1,773,065.15. MV: Unanimous – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve the Treasurer’s Report for October 31, 2010, showing a cash balance of $1,773,065.15, and note that the report is in agreement with the Secretary’s Report for October 31, 2010. MV: Unanimous – Motion carried
Motion by Sally Christine, seconded by Jude Mohan to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
SUPERINTENDENT’S REPORT Motion by Jude Mohan, seconded by Jayne Howard to approve the following substitutes for the 2010-2011 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Teacher: Salvatore Barillari and Michael Russick
Motion by Jayne Howard, seconded by Sheila Dempski to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve Jenna Fisher and Patrick Carr, students from East Stroudsburg University, to complete required two (2) hours of classroom observation at Brass Castle School with Michael Alogna, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jude Mohan to approve Peer Leaders from Warren Hills Regional High School to volunteer in our district on the following dates: January 19, February 24, March 30, April 15 and May 24, 2011, arriving at 9:50am until 11:00am, as recommended by the Superintendent. RCV: Smith abstained – Christine, Dempski, Howard, Mohan, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded Jayne Howard to approve the following Job Descriptions, which were distributed to the full Board at the October Board of Education meeting, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
School Social Worker, School Psychologist and Learning Disabilities Teacher-Consultant
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
Minutes of November 8, 2010
CORRESPONDENCE
COMMITTEE REPORTS
Finance & Policy Committee:
Motion by Sheila Dempski, seconded by Jayne Howard to approve the line item transfers, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to approve the Bills List for November 2010. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to approve the second reading and adoption of Policy Alert 190. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Policy Alert 190
Several recent School Ethics Commission decisions found conduct by a Board member while visiting a school violated the School Ethics Act or the Code of Ethics for Board Members. Bylaw 0146 has been revised to provide guidance to Board members when visiting a school indicating a Board member shall comply with district policy and regulations for all school visitors.
The re-codification of N.J.A.C. 6:3-1.2 to N.J.A.C. 6A:32-3.1 requires a legal citation revision in Bylaw 0171. Additional changes include a minor word change in #5 of the Bylaw.
Administrative code sections in N.J.A.C. 6A:23A – Fiscal Accountability, Efficiency, and Budgeting Procedures, adopted in December 2009, replaced many of the administrative code sections of N.J.A.C. 6A:23 – Finance and Business Services. Many of the new N.J.A.C. 6A:23A administrative code sections were recodified from N.J.A.C. 6A:23 without any revisions.
Recent changes in several sections of N.J.A.C. 6A:3-5 – Charges Under Tenure Employees’ Hearing Act require revisions and updating to Policy Guide 3144. Regulation Guide 3144 is new and is very specific in outlining the procedures and timelines to be followed when tenure charges are instituted against tenured teaching staff members.
(New) Support Staff Member/School District Reporting Responsibilities to report to the Superintendent of Schools their arrest or indictment for any crime or offense within fourteen days. Policy Guide 4159 has been developed to require non-certified staff to do the same. Policy Guide 4159 is RECOMMENDED
Minutes of November 8, 2010
Policy Guide 5516 has been revised to provide guidance to school districts regarding a pupil’s use of electronic communication. This policy does not prohibit possession or use of a device on school grounds, but only permits the device to be used during the school day with permission.
Recent American Recovery and Reinvestment Act (ARRA) monitoring auditors are requiring school districts to have a formal Board approved policy concerning the reimbursement of Federal grants be submitted to the New Jersey Department of Education (NJDOE) for review.
Facilities & Transportation Committee:
Motion by Jayne Howard, seconded by Sally Christine for approval to submit an application for dual use of educational space for the 2010-2011 school year to the Executive County Superintendent. Use of Room #101 at Port Colden School, as recommended by the Superintendent. (Application and explanation attached) RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sally Christine to accept the quotes for the following November 23, 2010, 6th grade music trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
54 Passenger Bus First Student, Washington $160.00 GST No quote Snyder Bus $100.00
Motion by Jayne Howard, seconded by Sally Christine to award the contract for the following November 23, 2010, 6th grade music trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
54 Passenger Bus Snyder Bus $100.00
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
Jude Mohan left before executive session.
EXECUTIVE SESSION Motion by Jayne Howard, seconded by Anita Smith Whereas, the Board must consider matters involving negotiations, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Unanimous – Motion carried Time: 8:25 p.m.
Motion by Anita Smith, seconded by Sally Christine to return to open session.
MV: Unanimous – Motion carried Time: 9:20 p.m.
Minutes of November 8, 2010
ADJOURNMENT:
Motion by Sally Christine, seconded by Sheila Dempski to adjourn.
MV: Unanimous – Motion carried Time: 9:20 p.m.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary |
MINUTES
EXECUTIVE MINUTES
PUBLIC HEARING AUDIT AND CAFR
ACCEPT CAFR AND AUDIT
APPROVE CORRECTIVE ACTION PLAN (CAP)
STUD.ACT., PETTY CASH & CAFÉ. RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
SUBSTITUTES
O-O-D STAFF DEVELOPMENT WORKSHOPS
JENNA FISHER & PATRICK CARR OBSERVATION
PEER LEADERS WHRHS
JOB DESC.
TRANSFERS
BILLS LIST
SECOND READING AND ADOPTION OF POLICY ALERT 190
DUAL USE ED SPACE ROOM #101
QUOTES FOR TRANS. MUSIC TRIP
AWARD CONT. TRANS. MUSIC TRIP
EXECUTIVE SESSION
OPEN SESSION
ADJOURNMENT
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