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WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING
Monday, November 8, 2010 7:30 p.m.
COMMITTEE MEETINGS:
7:00pm – Negotiations Committee – Graf, Dempski, Smith
7:15pm – Education Committee – Smith, Christine, Mohan
A. AGENDA:
1. Call to order by President. Time: ___________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2010 to The Express Times, and to the Clerk of Washington Township.
2. Flag Salute
3. Roll Call: Karen Graf, President
Sally Christine, Vice President
Sheila Dempski
Jason Ford
Jayne Howard
Jude Mohan
Anita Smith
4. Motion by _____, seconded by _____ to approve the minutes of October 18, 2010, as presented. MV:
5. Motion by _____, seconded by _____ to approve the executive session minutes of October 18, 2010, as presented. MV:
B. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
a. The public may speak for three (3) minutes unless they have requested to be on the agenda.
C. PUBLIC HEARING:
a. As per Public Law 18A:23-1 the Board of Education of every school district shall cause an annual audit of the district’s accounts and financial transactions to be made by a public school accountant employed by it, which audit shall be completed no later than 4 months after the end of the school fiscal year.
Audit and CAFR presentation by Anthony Ardito, Auditor
6. Motion by _____, seconded by _____ to accept the Comprehensive Annual Financial Report of Administrative Findings Financial Compliance and Performance, for the fiscal year ended June 30, 2010, and note that there were no audit recommendations. RCV:
7. Motion by _____, seconded by _____ to approve the Corrective Action Plan (CAP) for the fiscal year ended June 30, 2010 as prepared by Ardito & Co., LLP., and note that there were no audit recommendations. RCV:
Agenda for November 8, 2010
D. PRESENTATION
Kim Sigman, Technology/Curriculum Coordinator, will update the Board regarding our efforts to review math textbooks.
8. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending October 31, 2010, as presented. MV:
E. SECRETARY’S REPORT
9. Motion by _____, seconded by _____ to approve the Secretary’s Report for October 31, 2010 showing a cash balance of $1,773,065.15. MV:
10. Motion by _____, seconded by _____ to approve the Treasurer’s Report for October 31, 2010, showing a cash balance of $1,773,065.15, and note that the report is in agreement with the Secretary’s Report for October 31, 2010. MV:
11. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
F. SUPERINTENDENT’S REPORT
12. Motion by ______, seconded by ______to approve the following substitutes for the 2010-2011 school year, as recommended by the Superintendent. RCV:
Teacher: Salvatore Barillari and Michael Russick
13. Motion by _____, seconded by _____ to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV:
14. Motion by _____, seconded by _____ to approve Jenna Fisher and Patrick Carr, students from East Stroudsburg University to complete required two (2) hours of classroom observation at Brass Castle School with Michael Alogna, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to approve Peer Leaders from Warren Hills Regional High School to volunteer in our district on the following dates: January 19, February 24, March 30, April 15 and May 24, 2011, arriving at 9:50am until 11:00am, as recommended by the Superintendent. RCV:
16. Motion by _____, seconded _____ to approve the following Job Descriptions which were distributed to the full Board at the October Board of Education meeting, as recommended by the Superintendent. RCV:
School Social Worker, School Psychologist and Learning Disabilities Teacher-Consultant
G. PRINCIPAL’S REPORTS
H. TECHNOLOGY REPORT
I. CORRESPONDENCE
- District Newsletter – Volume 3, Issue 3; and
- Mandated Training – Governance II, IIII, & IV.
Agenda for November 8, 2010
J. COMMITTEE REPORTS
Finance & Policy Committee:
17. Motion by _____, seconded by _____ to approve the line item transfers, as recommended by the Superintendent. RCV:
18. Motion by _____, seconded by _____ to approve the Bills List for November 2010. RCV:
19. Motion by _____, seconded by _____ to approve the second reading and adoption of Policy Alert 190. RCV:
Policy Alert 190
- Policy 0146 – Board Member Authority (Revised)
Several recent School Ethics Commission decisions found conduct by a Board member while visiting a school violated the School Ethics Act or the Code of Ethics for Board Members. Bylaw 0146 has been revised to provide guidance to Board members when visiting a school indicating a Board member shall comply with district policy and regulations for all school visitors.
- Policy 0171 – Duties of Board President and Vice President (Revised)
The re-codification of N.J.A.C. 6:3-1.2 to N.J.A.C. 6A:32-3.1 requires a legal citation revision in Bylaw 0171. Additional changes include a minor word change in #5 of the Bylaw.
- Policy 0173 – Duties of Public School Accountant (Revised)
Administrative code sections in N.J.A.C. 6A:23A – Fiscal Accountability, Efficiency, and Budgeting Procedures, adopted in December 2009, replaced many of the administrative code sections of N.J.A.C. 6A:23 – Finance and Business Services. Many of the new N.J.A.C. 6A:23A administrative code sections were recodified from N.J.A.C. 6A:23 without any revisions.
- Policy 3144 – Certification of Tenure Charges (Revised)
Recent changes in several sections of N.J.A.C. 6A:3-5 – Charges Under Tenure Employees’ Hearing Act require revisions and updating to Policy Guide 3144. Regulation Guide 3144 is new and is very specific in outlining the procedures and timelines to be followed when tenure charges are instituted against tenured teaching staff members.
- Policy 4159 – Support Staff Member/School District Reporting Responsibilities
(New)
Support Staff Member/School District Reporting Responsibilities to report to the Superintendent of Schools their arrest or indictment for any crime or offense within fourteen days. Policy Guide 4159 has been developed to require non-certified staff to do the same. Policy Guide 4159 is RECOMMENDED
- Policy 5516 – Use of Electronic Communication/Recording Devices (Revised)
Policy Guide 5516 has been revised to provide guidance to school districts regarding a pupil’s use of electronic communication. This policy does not prohibit possession or use of a device on school grounds, but only permits the device to be used during the school day with permission.
- Policy 6112 – Reimbursement of Federal and Other Grant Expenditures (New)
Recent American Recovery and Reinvestment Act (ARRA) monitoring auditors are requiring school districts to have a formal Board approved policy concerning the reimbursement of Federal grants be submitted to the New Jersey Department of Education (NJDOE) for review.
Agenda for November 8, 2010
Facilities & Transportation Committee:
20. Motion by _____, seconded by _____ for approval to submit an application for dual use of educational space for the 2010-2011 school year to the Executive County Superintendent. Use of Room #101 at Port Colden School, as recommended by the Superintendent. (Application and explanation attached) RCV:
21. Motion by _____, seconded by _____ to accept the quotes for the following November 23, 2010, 6th grade music trip, as recommended by the Superintendent. RCV :
54 Passenger Bus
First Student, Washington $160.00
GST No quote
Snyder Bus $100.00
22. Motion by _____, seconded by _____ to award the contract for the following November 23, 2010, 6th grade music trip, as recommended by the Superintendent. RCV:
54 Passenger Bus
Snyder Bus $100.00
K. PUBLIC QUESTIONS AND DISCUSSION – old and/or new business
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
L. EXECUTIVE SESSION – if required
23. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Time: ______________
Motion by _____, seconded by _____ to return to open session.
MV: Time: ______________
M. ADJOURNMENT
24. Motion by _____, seconded by _____ to adjourn.
MV: Time: _______________