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WASHINGTON TOWNSHIP BOARD OF EDUCATION
PUBLIC HEARING
Monday, March 29, 2011 7:30 p.m.
COMMITTEE MEETINGS:
7:15 pm – Policy Committee: Dempski, Howard, Mohan
A. AGENDA:
1. Call to order by President. Time: ___________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on March 7, 2011 to The Express Times, and to the Clerk of Washington Township.
2. Flag Salute
3. Roll Call: Karen Graf, President
Sally Christine, Vice President
Sheila Dempski
Jason Ford
Jayne Howard
Jude Mohan
Anita Smith
B. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
C. PUBLIC HEARING
a. As per Public Law 6A:23-8.1 each school district shall present a proposed budget for the upcoming school year. That budget shall be voted on at the annual school election to be held in April.
4. Motion by _____, seconded by _____ to adopt the proposed budget of the Washington Township Board of Education for the 2011-2012 school year as follows: RCV:
General Fund $ 8,070,209.00
Special Revenue Fund 271,000.00
Total Base Budget $ 8,341,209.00
5. Motion by _____, seconded by _____ that the following General Fund Tax Levy be approved to support the 2011-2012 budget: RCV:
General Fund Tax Levy $ 5,302,410.00
Agenda for March 29, 2011
6. Motion by _____, seconded by _____ to approve the minutes of February 28, 2011, as presented. MV:
D. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
E. SECRETARY’S REPORT
7. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending February 28, 2011, as presented. MV:
8. Motion by _____, seconded by _____ to approve the Secretary’s Report for February 28, 2011 showing a cash balance of $2,569,132.57. MV:
9. Motion by _____, seconded by _____ to approve the Treasurer’s Report for February 28, 2011, showing a cash balance of $2,569,132.57, and note that the report is in agreement with the Secretary’s Report for February 28, 2011. MV:
10. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
F. SUPERINTENDENT’S REPORT
11. Motion by ______, seconded by ______to approve the following substitutes for the 2010-2011 school year, as recommended by the Superintendent. RCV:
Teacher: Tamora Volckmann, Kim McCormick
Secretarial: Dawn Brattole
Paraprofessional: Dawn Brattole
12. Motion by _____, seconded by _____, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV:
13. Motion by _____, seconded by _____ to adopt the 2011-2012 School Calendar, as recommended by the Superintendent. Note: The calendar is in compliance with the Warren County calendar. RCV:
14. Motion by _____, seconded by _____ to approve the revised 2010-2011 School Calendar, with final day for students to be June 17, 2011, and final day for staff June 20, 2011, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to approve Ashley Duryea, a student from East Stroudsburg University, to observe for 10 hours with Laura Sullivan, as recommended by the Superintendent. RCV:
16. Motion by _____, seconded by _____ to approve Craig Flannery, Greg Gormly, Damaris Millheim, Ashley Cox, Riad Nayal, Dustin Pierce, and Tamara Rivera, students from Warren County Community College, to present a Thematic Science Learning Center to our students, as recommended by the Superintendent. RCV:
Agenda for March 29, 2011
17. Motion by _____, seconded by _____ to approve the following field trip, dates and times TBA, for the 2010-2011 school year, as recommended by the Superintendent. RCV:
(Parents/guardians are responsible for all fees and transportation costs)
a. Third Grade-5/3/11-Raritan Valley Community College Theatre & Planetarium, Branchburg, NJ
b. Kindergarten–5/19/11–Charles A. Brown Ice House (PA Youth Theatre), Bethlehem, PA
18. Motion by _____, seconded by _____ to approve Kim Sigman, Washington Township Clean Communities Coordinator, to provide an application and guidelines for a grant opportunity for public schools. Two grants would be submitted, one for each of our schools, with a monetary benefit of $1500 per building. If awarded, monies would be used on the following:
1) Brass Castle – $1,500 towards the Musconetcong Watershed Program for 5th grade. The students will host a litter pick-up in the areas of Brass Castle School and Meadow Breeze Park (including Kayhart side).
2) Port Colden – $1500 towards development of a Port Colden portfolio to create mini movies on historical happenings from the Port Colden area. The students will host a litter pick-up in the areas of Port Colden School, The Old Schoolhouse, Port Colden Road, Morris Canal Trail and along the canal bed.
19. Motion by _____, seconded by _____ to submit the District’s 2011-2012 Professional Development Plan to the County Professional Development Board for approval, as recommended by the Superintendent. RCV:
G. PRINCIPAL’S REPORTS
H. TECHNOLOGY REPORT
I. CORRESPONDENCE
- District Newsletter – Volume 3, Issue 7; and
- Thank You from Mary Beth Hynoski, Voluntary Service Program Manager.
J. COMMITTEE REPORTS
Finance & Policy Committee:
20. Motion by _____, seconded by _____ to approve the attached transfers within the 2010-2011 budget, as recommended by the Superintendent. RCV:
21. Motion by _____, seconded by _____ to approve the Bills List for March, 2011. MV:
22. Motion by _____, seconded by _____ to enter into the following resolution, as recommended by the Superintendent. RCV :
A RESOLUTION AUTHORIZING THE WASHINGTON TOWNSHIP BOARD OF EDUCATION
(WARREN COUNTY)
TO ENTER INTO A COOPERATIVE PRICING AGREEMENT
RESOLUTION NUMBER
WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and
Agenda for March 29, 2011
WHEREAS, the Middlesex Regional Educational Services Commission, hereinafter referred to as the “Lead Agency ” has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services;
WHEREAS, on March 29, 2011 the governing body of the Washington Township Board of Education, County of Warren, State of New Jersey duly considered participation in a Cooperative Pricing System for the provision and performance of goods and services;
NOW, THEREFORE BE IT RESOLVED as follows:
TITLE
This RESOLUTION shall be known and may be cited as the Cooperative Pricing Resolution of the Washington Township Board of Education.
AUTHORITY
Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the Jean Flynn is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency.
CONTRACTING UNIT
The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey.
EFFECTIVE DATE
This resolution shall take effect immediately upon passage.
CERTIFICATION
I Hereby, certify that the above resolution was adopted by the Washington Township Board of Education at the Board meeting held on March 29, 2011.
23. Motion by _____, seconded by _____ to approve the first reading of regulation R-5240 – Tardiness, as recommended by the Superintendent. RCV:
A new regulation has been developed regarding student tardiness. The regulation defines tardiness, outlines procedures for tardy arrivals, and ultimate consequences for consistent tardy behaviors.
24. Motion by _____, seconded by _____ to approve the first reading of Policy Alert 191, as recommended by the Superintendent. RCV:
1140 – Affirmative Action Program (New)
A new Policy Guide has been developed regarding a school district’s general affirmative action responsibilities to include the required annual appointment of an Affirmative Action Officer and the school district’s responsibilities for professional development.
1523 – Comprehensive Equity Plan (Revised)
This new Policy Guide should replace the district’s existing Policy Guide 1523 as the new Guide is better aligned with the referenced administrative code section.
1530 – Equal Employment Opportunities (Revised)
Policy Guide 1530 has been updated to incorporate an additional provision outlined in N.J.A.C. 6A:7-1.8(c). In addition, several minor revisions were made to be consistent with Section VI – Employment/Contract Practices of the Comprehensive Equity Plan Needs Assessment Checklist.
Agenda for March 29, 2011
1550 – Affirmative Action Program for Employment and Contract Practices (Revised)
The Regulation Guide 1550 has been revised with a few minor changes to include an update to the telephone number and address of the New Jersey Department of Education and the New Jersey Division on Civil Rights in the State’s Attorney General’s Office.
2260 – Affirmative Action Program For School and Classroom Practices (Revised)
This Policy Guide should replace the district’s existing Policy Guide 2260 as many of the provisions in the current Policy Guide 2260 have been relocated to the new Policy Guide 1140.
2415.01 – Academic Standards, Academic Assessments, and Accountability (Revised)
The New Jersey Department of Education recently published a Title I School Improvements Information Sheet 2010-2011 and information in this document and other recently published NCLB documents require an update to Policy Guide 2415.01. This Policy Guide should replace the district’s existing Policy 2415.01.
2415.04 – Title I – District-Wide Parental Involvement (Revised)
Title I – Parent Involvement developed in December 2003 meets the parent involvement policy requirements as outlined in the NCLB law. However, subsequent to December 2003, the United States Department of Education (USDE) published a District-Wide Parental Involvement Policy – Sample Template. This policy includes language from that template.
2423 – Bilingual and ESL Education (Revised)
The New Jersey Department of Education recently provided an August 9, 2010 Memorandum to all school districts regarding Title I, Part A Parent Involvement Policies. The Memorandum indicates districts are required to complete the Required Parent Notification and Documentation table in an Electronic Web-Enabled Grant System (EWEG) with either the dates the Board adopted parent involvement policies and/or the dates of distribution of required documentation.
6360 – Political Contributions (Revised)
Prior to the adoption of N.J.A.C. 6A:23A-6.3, a PCD form was not required to be submitted by a business entity if the contract was awarded under a “fair and open” process. N.J.A.C. 6A:23A-6.3 requires PCD forms to be filed for all contracts with an anticipated value in excess of $17,500, regardless of the basis upon which the contract was awarded.
6362 – Contributions To Board Members and Contract Awards (Revised)
The adoption of accountability regulations in December 2009, N.J.A.C. 6A:23A-6.3(a)1, and January 15, 2010 Local Finance Notice (LFN), prohibits the award of all contracts of $17,500 or greater to any vendor that contributed more than the reportable amount (currently $300) to a Board member during the previous year, and bars vendors from making contributions of more than the reportable amount (currently $300) to individual Board members during the life of the contract.
Policy Guide 8420 – Emergency and Crisis Situations (Revised)
Regulation Guide – 8420 – Emergency and Non-Fire Evacuation Plan (Revised)
Regulation Guide – 8420.2 – Bomb Threat (Revised)
Regulation Guide – 8420.7 – Lockdown Procedures (Revised)
Regulation Guide – 8420.10 – Active Shooter (New)
These four Regulation Guides have been revised as they pertain to the security drills schools must conduct beginning November 2010.
8740 – Bonding (Revised)
Minimum Bond Requirements for Treasurer of School Moneys was relocated to N.J.A.C. 6A:23-16.4. Policy Guide 8740 has been revised to incorporate this change. In addition, P.L. 2010 Chapter 39 approved July 2, 2010, which provides an option for a district to employ a Treasurer of School Moneys.
Agenda for March 29, 2011
Transportation Committee:
25. Motion by _____, seconded by _____ to enter into a Joint Transportation Agreement with Sussex County Educational Co-Op for the 2011-2012 school year with an Administrative cost of 4%, as recommended by the Superintendent. RCV:
26. Motion by _____, seconded by _____ to accept the quotes for the following class trip, 5/26/11 – Franklin Institute, Philadelphia, PA, as recommended by the Superintendent. RCV:
TransBridge Lines (55 passenger) No quote
Easton Coach (55 passenger) No quote
Long Valley Coach LLC (55 passenger) $ 900 per bus x 2 buses Total $1,800
27. Motion by _____, seconded by _____ to award the contract for the Statue of Liberty class trip (based on availability), as recommended by the Superintendent. RCV:
Long Valley Coach LLC (55 passenger) $ 900 per bus x 2 buses Total $1,800
Facilities Committee:
28. Motion by _____, seconded by _____ to solicit quotes for Public School Electrical Services and/or Plumbing Services for the 2011-2012 school year, as recommended by the Superintendent. RCV:
29. Motion by _____, seconded by _____ to approve the amendment of our Long Range Facilities Plan (LRFP) to include the following roof projects for Port Colden School, as recommended by the Superintendent. RCV:
New Roof System
- 1957 Lower hall – 9,335 sq. ft.
- Front hallway – 1,971 sq. ft.
- Gym roof – 2,709 sq. ft.
- 1932 original – 6,795 sq. ft.
K. PUBLIC QUESTIONS AND DISCUSSION – old and/or new business
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
L. EXECUTIVE SESSION – if required
30. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Time: ______________
Motion by _____, seconded by _____ to return to open session.
MV: Time: ______________
Agenda for March 29, 2011
M. ADJOURNMENT
31. Motion by _____, seconded by _____ to adjourn.
MV: Time: _______________