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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of April 11, 2011
The Washington Township Board of Education met on Monday, April 11, 2011, at 7:30 p.m. for their Regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2010 to The Express Times, and to the Clerk of Washington Township.
Members in attendance were Karen Graf, President, Sally Christine, Vice-President, Sheila Dempski, and Jayne Howard. In addition Roger Jinks, Superintendent, Jean Flynn, Board Secretary, Valerie Mattes and Keith Neuhs, Principals were also present.
Members absent: Jason Ford, Jude Mohan and Anita Smith
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
Motion by Sally Christine, seconded by Jayne Howard to approve the minutes of March 29, 2011, as presented. MV: Unanimous – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
SECRETARY’S REPORT Motion by Jayne Howard, seconded by Sheila Dempski to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending March 31, 2011, as presented. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Sally Christine to approve the Secretary’s Report for March 31, 2011 showing a cash balance of $2,066,116.79. MV: Unanimous – Motion carried
Motion by Sally Christine, seconded by Jayne Howard to approve the Treasurer’s Report for March 31, 2011, showing a cash balance of $2,066,116.79, and note that the report is in agreement with the Secretary’s Report for March 31, 2011. MV: Unanimous – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Minutes of April 11, 2011
SUPERINTENDENT’S REPORT
Motion by Jayne Howard, seconded by Sheila Dempski to approve the following substitute for the 2010-2011 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Teacher: Beth Elbassiouny
Secretarial: Beth Elbassiouny
Paraprofessional: Beth Elbassiouny Motion by Sheila Dempski, seconded by Sally Christine, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jayne Howard to accept, with regret, the resignation for retirement of Margaret Young, effective June 30, 2011, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski to rescind the additional motion for class trip to Abilities of NW New Jersey for Pre-K, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Sally Christine to approve the following class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Mary Apgar Center (Abilities of NW New Jersey), Washington, NJ – Watters/Pare–4th grade – walking trip.
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
CORRESPONDENCE
COMMITTEE REPORTS
Finance & Policy Committee: None
Motion by Sheila Dempski, seconded by Jayne Howard to approve the attached transfers within the 2010-2011 budget, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to approve the Bills List for April, 2011. MV: Unanimous – Motion carried
Minutes of April 11, 2011
Motion by Sheila Dempski, seconded by Jayne Howard to approve the second reading and adoption of regulation R-5240 – Tardiness, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
A new regulation has been developed regarding student tardiness. The regulation defines tardiness, outlines procedures for tardy arrivals, and ultimate consequences for consistent tardy behaviors.
Motion by Sheila Dempski, seconded by Jayne Howard to approve the second reading and adoption of Policy Alert 191, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
1140 – Affirmative Action Program (New) A new Policy Guide has been developed regarding a school district’s general affirmative action responsibilities to include the required annual appointment of an Affirmative Action Officer and the school district’s responsibilities for professional development.
1523 – Comprehensive Equity Plan (Revised) This new Policy Guide should replace the district’s existing Policy Guide 1523 as the new Guide is better aligned with the referenced administrative code section.
1530 – Equal Employment Opportunities (Revised) Policy Guide 1530 has been updated to incorporate an additional provision outlined in N.J.A.C. 6A:7-1.8(c). In addition, several minor revisions were made to be consistent with Section VI – Employment/Contract Practices of the Comprehensive Equity Plan Needs Assessment Checklist.
1550 – Affirmative Action Program for Employment and Contract Practices (Revised) The Regulation Guide 1550 has been revised with a few minor changes to include an update to the telephone number and address of the New Jersey Department of Education and the New Jersey Division on Civil Rights in the State’s Attorney General’s Office.
2260 – Affirmative Action Program For School and Classroom Practices (Revised) This Policy Guide should replace the district’s existing Policy Guide 2260 as many of the provisions in the current Policy Guide 2260 have been relocated to the new Policy Guide 1140.
2415.01 – Academic Standards, Academic Assessments, and Accountability (Revised) The New Jersey Department of Education recently published a Title I School Improvements Information Sheet 2010-2011 and information in this document and other recently published NCLB documents require an update to Policy Guide 2415.01. This Policy Guide should replace the district’s existing Policy 2415.01.
2415.04 – Title I – District-Wide Parental Involvement (Revised) Title I – Parent Involvement developed in December 2003 meets the parent involvement policy requirements as outlined in the NCLB law. However, subsequent to December 2003, the United States Department of Education (USDE) published a District-Wide Parental Involvement Policy – Sample Template. This policy includes language from that template.
2423 – Bilingual and ESL Education (Revised) The New Jersey Department of Education recently provided an August 9, 2010 Memorandum to all school districts regarding Title I, Part A Parent Involvement Policies. The Memorandum indicates districts are required to complete the Required Parent Notification and Documentation table in an Electronic Web-Enabled Grant System (EWEG) with either the dates the Board adopted parent involvement policies and/or the dates of distribution of required documentation.
Minutes of April 11, 2011
6360 – Political Contributions (Revised) Prior to the adoption of N.J.A.C. 6A:23A-6.3, a PCD form was not required to be submitted by a business entity if the contract was awarded under a “fair and open” process. N.J.A.C. 6A:23A-6.3 requires PCD forms to be filed for all contracts with an anticipated value in excess of $17,500, regardless of the basis upon which the contract was awarded.
6362 – Contributions To Board Members and Contract Awards (Revised) The adoption of accountability regulations in December 2009, N.J.A.C. 6A:23A-6.3(a)1, and January 15, 2010 Local Finance Notice (LFN), prohibits the award of all contracts of $17,500 or greater to any vendor that contributed more than the reportable amount (currently $300) to a Board member during the previous year, and bars vendors from making contributions of more than the reportable amount (currently $300) to individual Board members during the life of the contract.
Policy Guide 8420 – Emergency and Crisis Situations (Revised) Regulation Guide – 8420 – Emergency and Non-Fire Evacuation Plan (Revised) Regulation Guide – 8420.2 – Bomb Threat (Revised) Regulation Guide – 8420.7 – Lockdown Procedures (Revised) Regulation Guide – 8420.10 – Active Shooter (New) These four Regulation Guides have been revised as they pertain to the security drills schools must conduct beginning November 2010.
8740 – Bonding (Revised) Minimum Bond Requirements for Treasurer of School Moneys was relocated to N.J.A.C. 6A:23-16.4. Policy Guide 8740 has been revised to incorporate this change. In addition, P.L. 2010 Chapter 39 approved July 2, 2010, which provides an option for a district to employ a Treasurer of School Moneys.
Motion by Sheila Dempski, seconded by Jayne Howard to approve the first reading of Policy Alert 192, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
1230 – Superintendent’s Duties (Revised) Policy Guide 1230 has been updated to remove outdated legal citations that are within the content of the Policy Guide.
1522 – School-level Planning (Revised) The requirements for school-level planning remain unchanged with the exception of eliminating the reference to the Quality Assurance Annual Report (QAAR), which is now replaced by New Jersey Quality Single Accountability Continuum (QSAC).
2440 – Summer Session (Revised) These Guides provide guidance in the event the district currently operates a summer session or may operate a summer session program in the future.
2461 – Special Education/Receiving Schools (Revised) Districts that accept out-of-district special education pupils are required to adopt this policy and these regulations.
3144 – Certification of Tenure Charges (Revised) Although there have been no statute or code changes requiring any additional revisions, Regulation Guide 3144 has been revised to add the definition of “day”.
Minutes of April 11, 2011
5561 – Use of Physical Restraint (New) Although New Jersey law expressly permits the use of reasonable force to control a pupil in an emergency situation, there is no statute or code to provide specific guidance on the use of physical restraint. Policy and Regulation Guides 5561 provide a very conservative approach to the use of physical restraint by school staff members In an emergency situation.
6220 – Budget Preparation (Revised) Policy Guide 6220 has been revised removing some of the details of budget development and referencing the new code sections that apply as the budget details are frequently revised. Some of the new requirements regarding public inspection of the budget upon submission to the Executive County Superintendent and publication of the budget after adoption have been added.
6311 – Contracts for Goods or Services Funded by Federal Grants (New) Policy Guide 6311 has been developed requiring a check of the Excluded Parties Lists System (EPLS) list before awarding a bid or contract for goods or services funded by a Federal grant.
6820 – Financial Reports (Revised) The revised Policy Guide provides some additional details, updates the legal code citations, expands the Board Secretary’s title to School Business Administrator/Board Secretary.
Motion by Sheila Dempski, seconded by Jayne Howard to approve the first reading of policy and regulation 2361, Acceptable Use of Computer Network/Computers and Resources, Student Use of E-Readers, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
This policy and regulation supports commitment to provide avenues of access to the universe of information available, the district’s system of electronic communication shall include access to the Internet for pupils and staff.
Transportation Committee: No Report
Motion by Sally Christine, seconded by Jayne Howard to rescind motion #27 from March 29, 2011, Statue of Liberty Class trip for transportation, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jayne Howard to award the contract for the Franklin Institute, Philadelphia, PA class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Graf – All voting yes – Motion carried
Long Valley Coach LLC (55 passenger) $ 900 per bus x 2 buses Total $1,800
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
Minutes of April 11, 2011
ADJOURNMENT:
Motion by Jayne Howard, seconded by Sheila Dempski to adjourn.
MV: Unanimous – Motion carried Time: 7:55 p.m.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary |
MINUTES
STUD.ACT., PETTY CASH & CAFÉ. RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
SUBSTITUTE
O-O-D STAFF DEVELOPMENT WORKSHOPS
RESIGNATION M. YOUNG
RESCIND CLASS TRIP
CLASS TRIP
TRANSFERS
BILLS LIST
R 5240 SECOND READING & ADOPTION
POLICY ALERT 191 SECOND READING & ADOPTION
POLICY ALERT 192 FIRST READING
POLICY & REG. 2361 FIRST READING
RESCIND MOTION 27 STATUE OF LIBERTY
CLASS TRIP
ADJOURNMENT
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