July 2010 Minutes

Minutes of July 12, 2010

The Washington Township Board of Education met on Monday, July 12, 2010 at 7:32 p.m. for their Regular meeting.

The meeting was called to order by Karen Graf, President.  Mrs. Graf read the following statement:  The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2010 to The Express Times, and to the Clerk of Washington Township.

Members in attendance were Sally Christine, Sheila Dempski, Jude Mohan, Anita Smith and Karen Graf. In addition Roger Jinks, Superintendent, Jean Flynn, Board Secretary, Kelly Mason and Valerie Mattes, Principals were also present.

Board Members absent:  Jason Ford and Jayne Howard

Motion by Anita Smith, seconded by Sally Christine to approve the minutes of June 14, 2010, as presented.  MV: Unanimous – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the executive session minutes of June 14, 2010, as presented.  MV: Unanimous – Motion carried

 PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

None

SECRETARY’S REPORT

Motion by Jude Mohan, seconded by Sheila Dempski to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending June 30, 2010, as presented.  MV: Unanimous – Motion carried 

Motion by Sheila Dempski, seconded by Anita Smith to approve the Secretary’s Report for June 30, 2010 showing a cash balance of $1,695,997.02. MV: Unanimous – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve the Treasurer’s Report for June 30, 2010, showing a cash balance of $1,695,997.02, and note that the report is in agreement with the Secretary’s Report for June 30, 2010.  MV: Unanimous – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

SUPERINTENDENT’S REPORT

Motion by Jude Mohan, seconded by Sheila Dempski to approve the following substitute for the 2010-2011 school year, as recommended by the Superintendent.   RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

            Paraprofessional:  Nancy Lilly

Minutes of July 12, 2010

Motion by Sheila Dempski, seconded by Anita Smith to approve the out-of-district Staff Development Workshops, as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve the following personnel as substitutes for the 2010-2011 Extended Year Summer Program – June 28 – August 6 (6 weeks), as recommended by the  Superintendent (rates are contractual).  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

             Staff Member               Position                          Stipend

            Dana Pelligrino-Heath    Teacher/Aide                 $38.13 per hour – teacher rate/

                                                                                    $12.31 per hour – aide rate

Motion by Sally Christine, seconded by Jude Mohan to place the following classified student in the Washington Township Extended Year Program, as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

ID Student Number: 08-20

Motion by Jude Mohan, seconded by Sheila Dempski to approve Erech Barron to do summer maintenance, at a rate of $10.50 per hour, 20 hours per week for 9 weeks, as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith to move Pamela Slack and Heather Meyerhofer from the Brass Castle School to the Port Colden School and Gina Renner and Debbie Polhemus from the Port Colden School to the Brass Castle School beginning September 1, 2010, as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve and apply for the 2011 NCLB Grant as follows, as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

                        Title I Part A                  $28,340.00

                        Title II Part A                   17,053.00

                        Title II Part D                         63.00

Motion by Sally Christine, seconded by Jude Mohan to set the school lunch prices for 2010-2011 school year, as recommended by the Superintendent. (No change from 2009-10)  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

                        2008-2009          2009-2010       2010-2011

            Regular lunch                                        $2.50                $2.50                $2.50

            Extra Main                                              1.40                  1.40                  1.40

            Milk                                                         .50                    .50                    .50

            Adult                                                      3.15                  3.30                  3.30

            Reduced                                                  .40                    .40                    .40

Motion by Jude Mohan, seconded by Sheila Dempski to employee Whitney Nalepa, as a half-time (.5) Basic Skills Instruction teacher (BSI), effective September 1, 2010, Step 1BA, Salary $44,225 (2009-2010 Guide), as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith to accept, with regret, the resignation of Carol Mangnall, cafeteria worker, effective September 1, 2010, as recommended by the Superintendent.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Minutes of July 12, 2010

PRINCIPAL’S REPORTS

TECHNOLOGY REPORT

CORRESPONDENCE 

1. Fire Drill Report – Brass Castle & Port Colden;
2. Nurses’ Report – Brass Castle & Port Colden;
3. Thank you from Pam Young; and
4. Thank you from Tonilyn Melhem.

COMMITTEE REPORTS

Finance & Policy Committee: No Report

Motion by Sheila Dempski, seconded by Jude Mohan to approve the line item transfers, as recommended by the Superintendent.  RCV:  Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Jude Mohan to approve the Bills List for June 14 & 30, 2010.  MV:  Unanimous – Motion carried

Motion by Sheila Dempski, seconded by Jude Mohan to close the Book of Accounts for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Jude Mohan to approve the first reading of Policy Alert 189.  RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

            Policy Alert 189

1. Policy 2436 – Activity Participation Fee Program (New) – Has been developed for school districts considering implementation of an activity participation fee program.
2. Policy 5111 – Eligibility of Resident/Nonresident Pupils (Revised) – Student Residency with several amendments. The amendments include an expanded definition of guardian; a provision for an equitable distribution of shared responsibility for the cost of a pupil with a disability if domicile cannot be determined; a provision that a child may be living elsewhere with a person other than his/her parent/guardian; a provision that school districts may take applications for enrollment by appointment provided there is no delay in enrollment; and clarification on the consequences of abandoning a residency appeal prior to final adjudication or settlement.
3. Policy 6360 – Political Contributions (Revised) – The New Jersey Department of Community Affairs eliminated the requirement for non-profit organizations to file Political Contribution Disclosure Forms (PCDs).
4. Policy 6422 – Budget Transfers (Revised) – The budget revisions are not significant and the Budget Transfers Policy and Regulation Guides have been updated to include changes in the law passed on December 29, 2009.
5. Policy 6740 – Reserve Accounts (Revised) – Reflect the changes in the new code sections regarding capital reserve accounts, maintenance reserve accounts, and other reserve accounts.
6. Policy 8420 – Emergency and Crisis Situations (Revised)
7. Regulation 8420.1 – Fire and Fire Drills (Revised) – The new law reduces the number of required fire drills each month from two to one and requires one school security drill each month.

Minutes of July 12, 2010

Motion by Sheila Dempski, seconded by Jude Mohan to adopt the following resolution for increasing bid threshold and appointing a qualified purchasing agent in a Board of Education or other entity subject to the provisions of N.J.S.A. 18A:18A-1.

       WHEREAS,  18A:18A-3 permits a board of education to authorize its purchasing agent to award

       contracts that do not exceed in a contract year the annual limit as established by the Governor, and

       WHEREAS, local boards of education have been advised by the Local Finance Board through (LFN

       2010-13) that the Governor has authorized the following bid and quotation thresholds effective July

       1, 2010,

                                                             Bid Threshold            Quotation Threshold

       Base Amount                                      $26,000                                $3,900

       With Qualified Purchasing

       Agent                                                 $36,000                                $5,400

      WHEREAS, Jean Flynn possesses the designation of Qualified Purchasing Agent as issued by the

      Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et seq.;

      and

      WHEREAS, Washington Township Board of Education desires to increase its bid and quotation

      thresholds  as provided in N.J.S.A. 18A:18A-3;

      NOW THEREFORE BE IT RESOLVED, that the governing body of the Washington Township Board

      of Education, in the County of Warren, in the State of New Jersey hereby increases its bid threshold

      to $36,000 and its quotation threshold $5,400 and be it further;

      RESOLVED, that the governing body hereby appoints Jean Flynn as the Qualified Purchasing Agent

      to exercise the duties of a purchasing agent pursuant to N.J.S.A. 18A:18A-2b, with specific relevance

      to the authority, responsibility, and accountability of the purchasing activity of the Board of Education;

      and be it further;

       I, Jean Flynn, Secretary of Washington Township Board of Education, in the County of Warren, State

      of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted

      by the governing body of the Washington Township Board of Education, County of Warren, State of

      New Jersey at a regular meeting of said governing body held on July 12, 2010.

RCV: Christine, Dempski, Mohan, Smith, Graf – All voting yes – Motion carried

PUBLIC QUESTIONS AND DISCUSSION – old and/or new business

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

None

ADJOURNMENT:

Motion by Jude Mohan, seconded by Anita Smith to adjourn.                

            MV: Unanimous – Motion carried                                Time:  7:50 p.m.

                                                                                    Respectfully submitted:

                                                                                    Jean Flynn

                                                                                    Business Administrator/Board Secretary

MINUTES

EXECUTIVE

SESSION MIN.

STUD.ACT.,

PETTY CASH, &

CAFÉ.  RPTS.

SECRETARY’S

REPORT

TREASURER’S

REPORT

FUNDS

SUBSTITUTE

O-O-D STAFF DEVELOPMENT WORKSHOPS

SUBSTITUTE

EYP

CLASSIFIED

STUDENT EYP

E. BARRON,

SUMMER MAINT.

SLACK,

MEYERHOFER/

PC – RENNER,

POLHEMUS/BC

2011 NCLB

APPLY

2010-2011

SCHOOL LUNCH PRICES

W. NALEPA

.5 BASIC SKILLS

C. MANGNALL

RESIGNATION

LINE ITEM TRANSFERS

BILLS LISTS

CLOSE BOOK OF ACCOUNTS

1^ST READING POLICY ALERT 189

ADOPT INCREASING BID THRESHOLD AND APPOINTING J. FLYNN QUALIFIED PURCHASING AGENT

ADJOURNMENT