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WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING
Monday, July 12, 2010 7:30 p.m.
COMMITTEE MEETINGS:
A. AGENDA:
1. Call to order by President. Time: ___________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2010 to The Express Times, and to the Clerk of Washington Township.
2. Flag Salute
3. Roll Call: Karen Graf, President
Sally Christine, Vice President
Sheila Dempski
Jason Ford
Jayne Howard
Jude Mohan
Anita Smith
4. Motion by _____, seconded by _____ to approve the minutes of June 14, 2010, as presented. MV:
5. Motion by _____, seconded by _____ to approve the executive session minutes of June 14, 2010, as presented. MV:
B. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
C. SECRETARY’S REPORT
6. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending June 30, 2010, as presented. MV:
7. Motion by _____, seconded by _____ to approve the Secretary’s Report for June 30, 2010 showing a cash balance of $1,695,997.02. MV:
8. Motion by _____, seconded by _____ to approve the Treasurer’s Report for June 30, 2010, showing a cash balance of $1,695,997.02, and note that the report is in agreement with the Secretary’s Report for June 30, 2010. MV:
9. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
Agenda of July 12, 2010
D. SUPERINTENDENT’S REPORT
10. Motion by ______, seconded by ______to approve the following substitute for the 2010-2011 school year, as recommended by the Superintendent. RCV:
Paraprofessional: Nancy Lilly
11. Motion by _____, seconded by _____ to approve the out-of-district Staff Development Workshops, as recommended by the Superintendent. RCV:
12. Motion by _____, seconded by _____ to approve the following personnel as substitutes for the 2010-2011 Extended Year Summer Program – June 28 – August 6 (6 weeks), as recommended by the Superintendent (rates are contractual). RCV:
Staff Member Position Stipend
Dana Pelligrino-Heath Teacher/Aide $38.13 per hour – teacher rate/
$12.31 per hour – aide rate
13. Motion by _____, seconded by _____ to place the following classified students in the Washington Township Extended Year Program, as recommended by the Superintendent. RCV:
ID Student Numbers: 08-20
14. Motion by _____, seconded by _____ to approve Erech Barron to do summer maintenance, at a rate of $10.50 per hour, 20 hours per week for 9 weeks, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to move Pamela Slack and Heather Meyerhofer from the Brass Castle School to the Port Colden School and Gina Renner and Debbie Polhemus from the Port Colden School to the Brass Castle School beginning September 1, 2010, as recommended by the Superintendent. RCV:
16. Motion by _____, seconded by _____ to approve and apply for the 2011 NCLB Grant as follows, as recommended by the Superintendent. RCV:
Title I Part A $28,340.00
Title II Part A 17,053.00
Title II Part D 63.00
17. Motion by _____, seconded by _____ to set the school lunch prices for 2010-2011 school year, as
recommended by the Superintendent. (No change from 2009-10) RCV:
2008-2009 2009-2010 2010–2011
Regular lunch $2.50 $2.50 $2.50
Extra Main 1.40 1.40 1.40
Milk .50 .50 .50
Adult 3.15 3.30 3.30
Reduced .40 .40 .40
E. PRINCIPAL’S REPORTS
F. TECHNOLOGY REPORT
Agenda of July 12, 2010
G. CORRESPONDENCE
- Fire Drill Report – Brass Castle & Port Colden;
- Nurses’ Report – Brass Castle & Port Colden; and
- Thank you from Pam Young.
H. COMMITTEE REPORTS
Finance & Policy Committee:
18. Motion by _____, seconded by _____ to approve the line item transfers, as recommended by the Superintendent. RCV:
19. Motion by _____, seconded by _____ to approve the Bills List for June 14 & 30, 2010. MV:
20. Motion by _____, seconded by _____ to close the Book of Accounts for the 2009-2010 school year, as recommended by the Superintendent. RCV:
21. Motion by _____, seconded by _____ to approve the first reading of Policy Alert 189. RCV:
Policy Alert 189
- Policy 2436 – Activity Participation Fee Program (New) – Has been developed for school districts considering implementation of an activity participation fee program.
- 2. Policy 5111 – Eligibility of Resident/Nonresident Pupils (Revised) – Student Residency with several amendments. The amendments include an expanded definition of guardian; a provision for an equitable distribution of shared responsibility for the cost of a pupil with a disability if domicile cannot be determined; a provision that a child may be living elsewhere with a person other than his/her parent/guardian; a provision that school districts may take applications for enrollment by appointment provided there is no delay in enrollment; and clarification on the consequences of abandoning a residency appeal prior to final adjudication or settlement.
- 3. Policy 6360 – Political Contributions (Revised) – The New Jersey Department of Community Affairs eliminated the requirement for non-profit organizations to file Political Contribution Disclosure Forms (PCDs).
- 4. Policy 6422 – Budget Transfers (Revised) – The budget revisions are not significant and the Budget Transfers Policy and Regulation Guides have been updated to include changes in the law passed on December 29, 2009.
- 5. Policy 6740 – Reserve Accounts (Revised) – Reflect the changes in the new code sections regarding capital reserve accounts, maintenance reserve accounts, and other reserve accounts.
- 6. Policy 8420 – Emergency and Crisis Situations (Revised)
- 7. Regulation 8420.1 – Fire and Fire Drills (Revised) – The new law reduces the number of required fire drills each month from two to one and requires one school security drill each month.
22. Motion by _____, seconded by _____ to adopt the following resolution for increasing bid threshold and appointing a qualified purchasing agent in a Board of Education or other entity subject to the provisions of N.J.S.A. 18A:18A-1.
WHEREAS, 18A:18A-3 permits a board of education to authorize its purchasing agent to award contracts that do not exceed in a contract year the annual limit as established by the Governor, and
WHEREAS, local boards of education have been advised by the Local Finance Board through (LFN 2010-13) that the Governor has authorized the following bid and quotation thresholds effective July 1, 2010,
Agenda July 12, 2010
Bid Threshold Quotation Threshold
Base Amount $26,000 $3,900
With Qualified Purchasing
Agent $36,000 $5,400
WHEREAS, Jean Flynn possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et seq.; and
WHEREAS, Washington Township Board of Education desires to increase its bid and quotation thresholds as provided in N.J.S.A. 18A:18A-3;
NOW THEREFORE BE IT RESOLVED, that the governing body of the Washington Township Board of Education, in the County of Warren, in the State of New Jersey hereby increases its bid threshold to $36,000 and its quotation threshold $5,400 and be it further;
RESOLVED, that the governing body hereby appoints Jean Flynn as the Qualified Purchasing Agent to exercise the duties of a purchasing agent pursuant to N.J.S.A. 18A:18A-2b, with specific relevance to the authority, responsibility, and accountability of the purchasing activity of the Board of Education; and be it further;
I, Jean Flynn, Secretary of Washington Township Board of Education, in the County of Warren, State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the governing body of the Washington Township Board of Education, County of Warren, State of New Jersey at a regular meeting of said governing body held on July 12, 2010.
RCV:
I. PUBLIC QUESTIONS & DISCUSSIONS (old and/or new business)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
J. EXECUTIVE SESSION – if required
23. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Time: ______________
Motion by _____, seconded by _____ to return to open session.
MV: Time: ______________
K. ADJOURNMENT
24. Motion by _____, seconded by _____ to adjourn.
MV: Time: ______________