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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of February 8, 2010
The Washington Township Board of Education met on Monday, February 8, 2010 at 7:37 p.m. for their regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.
Members in attendance were Karen Graf, President, Anita Smith, Vice-President, Sally Christine, Sheila Dempski, Jayne Howard and Jude Mohan. Roger Jinks, Superintendent, Jean Flynn, Board Secretary, Kelly Mason and Valerie Mattes, Principals were present.
Board Members absent: Jason Ford
Flag Salute
Motion by Sheila Dempski, seconded by Anita Smith to approve the minutes of January 11, 2010, as presented. MV: Unanimous – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve the executive session minutes of January 11, 2010, as presented. MV: Unanimous – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
SECRETARY’S REPORT Motion by Sally Christine, seconded by Jude Mohan to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending January 31, 2010, as presented. MV: Unanimous – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard to approve the Secretary’s Report for January 31, 2010 showing a cash balance of $518,393.61. MV: Unanimous – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski to approve the Treasurer’s Report for January 31, 2010, showing a cash balance of $518,393.61, and note that the report is in agreement with the Secretary’s Report for January 31, 2010. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
SCHOOL BUDGET RELATED ITEMS:
FYI – See attached timeline for budget development
Motion by Anita Smith, seconded by Sally Christine to draw names for ballot positions at 12:00 Noon, on Wednesday, March 10, 2010. MV: Unanimous – Motion carried
Minutes of February 8, 2010
Motion by Sally Christine, seconded by Jude Mohan to schedule the Public Hearing for the proposed 2010-2011 Budget for Monday, March 29, 2010, at 7:30 p.m. in Brass Castle School library, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard that the polls for the School Election to be held on Tuesday, April 20, 2010, shall be open from 2:00 p.m. until 9:00 p.m. MV: Unanimous – Motion carried
SUPERINTENDENT’S REPORT
Motion by Jayne Howard, seconded by Sheila Dempski to approve the following substitutes for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Teacher: Christopher Caruso, Robert Mandel, Erica Schroeder
Paraprofessional: Christopher Caruso
Motion by Sheila Dempski, seconded by Anita Smith, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve $10,721 of Mischa Kirsch’s salary to be funded by the 2009-10 NCLB Federal Grant, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jude Mohan, to accept, with regret, the resignation for retirement of Pamela Young, effective June 30, 2010; as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard, to accept, with regret, the resignation of Marianne Bayne effective February 1, 2010, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski to approve the following field trip for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve Samantha Piyols, a student from Warren County Community College, to complete required classroom observation for 10 hours during the week of March 15th, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
PRINCIPAL’S REPORT
TECHNOLOGY REPORT – Discussion about the use of the audio system.
CORRESPONDENCE
Minutes of February 8, 2010
COMMITTEE REPORTS
Finance & Policy Committee: No Report
Motion by Sheila Dempski, seconded by Jayne Howard to approve the attached transfers within the 2009-2010 budget, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to approve the Bill’s List for February, 2010. MV: Dempski abstained – All others voting yes – Motion carried Motion by Sheila Dempski, seconded by Jayne Howard to rescind the SAIF (School Alliance Insurance Fund) HIF (Health Insurance Fund) resolution motion that was approved at the January 11, 2010 meeting, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to approve the following SAIF (School Alliance Insurance Fund) HIF (Health Insurance Fund) resolution: RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
SAIF HEALTH INSURANCE FUNDINDEMNITY AND TRUST AGREEMENT
THIS AGREEMENT, made this 8th day of February, 2010, in the County of Warren, State of New Jersey, by and between the SAIF Health Insurance Fund, hereinafter referred to as “Fund”, and the Washington Township Board of Education hereinafter referred to as “Board” or “Member”; and
WHEREAS, the Fund seeks to provide its members with health, dental, vision, and prescription insurance coverage; and
WHEREAS, two or more Boards of Education have collectively formed a joint insurance fund as is authorized and described in N.J.S.A. 18A:18B-1 and the administrative regulations promulgated pursuant thereto; and
WHEREAS, the Board has agreed to become a member of the Fund in accordance with and to the extent provided for in the Bylaws of the Fund and in consideration of such obligations and benefits to be shared by the membership of the Fund.
NOW, THEREFORE, it is agreed as follows: 1. The Board, upon entering the Fund accepts and agrees to be bound by and to comply with each and every provision of the Fund’s Bylaws and pertinent statutes and administrative regulations pertaining to same. 2. The Board agrees to participate in the Fund with respect to the types of insurance listed in the Board’s “Resolution to Join”. 3. The Board agrees to become a member of the Fund for an initial period of three (3) years, the commencement of which shall coincide with the effective date of the Board’s membership in the Fund. 4. The Board certifies that it has never defaulted on any claims if self-insured and has not been canceled for non-payment of insurance premiums for a period of at least two (2) years prior to the date hereof. 5. In consideration of membership in the Fund, the Board agrees that it shall jointly and severally assume and discharge the liability of each and every member of the Fund, for the periods during which the member is receiving coverage, all of whom, as a condition of membership in the Fund, shall execute a verbatim counterpart to this Agreement. By execution hereof the full faith and credit of the Board is pledged to the punctual payments of any sums which shall become due to the Fund in accordance with the Bylaws thereof, this Agreement or any applicable statute or regulation. However, nothing herein shall be construed as an obligation of the Board for claims and expenses that
Minutes of February 8, 2010
are not covered by the Fund, or for that portion of any claim or liability within a member’s retained limit or in an amount which exceeds the Fund’s limit of coverage. 6. If the Fund, in the enforcement of any part of this Agreement, shall incur necessary expense or become obligated to pay attorney’s fees and/or court costs, the Board agrees to reimburse the Fund for all such reasonable expenses, fees and costs on demand. 7. The Board and the Fund agree that the Fund shall hold all monies paid by the Board to the Fund as fiduciaries for the benefit of Fund claimants all in accordance with applicable State law and/or regulation. 8. If required by the Commissioner of Banking and Insurance or applicable statutes and regulations, the Fund shall establish and maintain separate Trust Accounts in accordance with N.J.S.A. 18A:18B-1 et. seq. and such other statutes and/or regulations as may be applicable. If such Trust Accounts are established, they shall be utilized solely for the payment of claims, allocated claim expense and excess insurance or reinsurance premiums for each such risk or liability or as “surplus” as such term is defined by applicable State statute or Administrative Code(s). 9. Each Board who shall become a member of the Fund shall be obligated to execute this Agreement.
Facilities & Transportation Committee: No Report
Motion by Jayne Howard, seconded by Sally Christine to accept the quotes for the following class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
5/14/10 – Franklin Institute, Philadelphia, PA TransBridge Lines (56 passenger) $ 955 per bus x 2 buses Total $1,910 Easton Coach (57 passenger) $1,155 per bus x 2 buses Total $2,310 Starr Tours (56 passenger) No quote Long Valley Coach Lines No quote
Motion by Sally Christine, seconded by Jude Mohan to award the contract for the Franklin Institute class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
TransBridge Lines (56 passenger) $ 955 per bus x 2 buses Total $1,910
Motion by Jayne Howard, seconded by Jude Mohan to accept the quotes for the following class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
5/26/10 – Minskoff Theatre, New York, NY Easton Coach Company (56/57 passenger) $1,128 per bus x 3 buses Total $3,384 Starr Tours (56 passenger) $1,180 per bus x 3 buses Total $3,540 TransBridge Lines (55 passenger) $1,061 per bus x 3 buses Total $3,183
Motion by Jayne Howard, seconded by Sally Christine to award the contract for the Minskoff Theatre class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
TransBridge Lines (55 passenger) $1,061 per bus x 3 buses Total $3,183
Motion by Jayne Howard, seconded by Sally Christine to accept the quotes for the following class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
6/9/10 – Liberty Science Center, Jersey City, NJ Easton Coach Company (55 passenger) $1,045 per bus x 3 buses Total $3,135 Starr Tours (49 passenger) $1,074 per bus x 3 buses Total $3,222 Minutes of February 8, 2010
TransBridge Lines (55 passenger) $ 860 per bus x 3 buses Total $2,580 Easton Coach (47 passenger) $ 980 per bus x 3 buses Total $2,940 TransBridge Lines (47 passenger) $ 782 per bus x 3 buses Total $2,346
Motion by Jayne Howard, seconded by Jude Mohan to award the contract for the Liberty Science Center class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
TransBridge Lines (47 passenger) $ 782 per bus x 3 buses Total $2,346
Motion by Jayne Howard, seconded by Sally Christine to approve the second reading and adoption of Policy Alert 187. RCV: Christine, Dempski, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Policy Alert 187
The No Child Left Behind Act (NCLB) of 2001 required all teachers to be highly qualified.
Policy and Regulation Guides 2423 have been updated and revised to be consistent with the updated Administrative Code. These minor revisions include updated terminology and several new standards and practices.
Policy Guides 3281 and 4281 have been revised to provide notice to staff members regarding their communications and/or publications using e-mails, text-messaging, social networking sites, or any other medium that is directed and/or available to pupils or for public display. Staff members are advised inappropriate communications and/or publications outside a staff member’s professional responsibilities may be determined to be conduct unbecoming a school staff member.
New Jersey’s Family Leave Insurance program is a new State program where employees on an approved New Jersey Family Leave may be eligible for up to six weeks of family leave paid insurance benefits from the State of New Jersey. School districts’ obligations under this program are limited to notifying employees of the program, posting notice of the program, and complying with the State’s requirement for information upon an employee’s application for benefits.
Regarding refusal to participate in certain activities related to animals dissection. A pupil may refuse to participate in certain instructional activities as defined in the updated Guides and the district is required to offer an alternative educational project.
Requirements for Instructional Certificates, and specifically the requirements for the provisional certificate, the State-approved district training program, and the local mentor plan have been revised.
Policy and Regulation Guides 3240 have been revised to incorporate the professional development requirements. Guides were revised to include the approval and reporting requirements of the new travel regulations.
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
Minutes of February 8, 2010
ADJOURNMENT
Motion by Jude Mohan, seconded by Anita Smith to adjourn.
MV: Unanimous – Motion carried Time: 8:20 p.m.
Respectfully submitted:
Jean Flynn Board Secretary
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MINUTES
EXECUTIVE MINUTES
STUD.ACT.,PETTY CASH, & CAFÉ RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
POSITION ON BALLOT
PUBLIC HEARING
POLLING HOURS
SUBSTITUTES
OOD STAFF DEVELOPMENT
M. KIRSCH SALARY NCLB
PAM YOUNG RETIREMENT
M. BAYNE RESIGNATION
FIELD TRIP
S. PIYOLS OBSERVATION
TRANSFERS
BILL’S LIST
SAIF/HIF RESOLUTION RESCIND
SAIF/HIF RESOLUTION
QUOTES FOR TRANSPORTATION CLASS TRIP
AWARD TRIP TO TRANSBRIDGE
QUOTES FOR TRANSPORTATION CLASS TRIP
AWARD TRIP TO TRANSBRIDGE
QUOTES FOR TRANSPORTATIION CLASS TRIP
AWARD TRIP TO TRANSBRIDGE
SECOND READING AND ADOPTION POLICY ALERT 187
ADJOURNMENT
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