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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of August 24, 2009
The Washington Township Board of Education met on Monday, August 24, 2009 at 7:37 p.m. for their regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.
Flag Salute
Members in attendance were Karen Graf, President, Anita Smith, Vice President, Sally Christine, Sheila Dempski, and, Jayne Howard. Roger Jinks, Superintendent, Jean Flynn, Business Administrator/Board Secretary, Kelly Mason and Valerie Mattes, Principals were present.
Board Members absent: Jason Ford and Jude Mohan
PUBLIC HEARING: a. As per Public Law 6A:16-5.3 each school district shall report incidents of violence, vandalism and substance abuse for the previous school year. Those incidents shall also be reported to the NJ Department of Education via the department’s Electronic Violence and Vandalism Reporting System (EVVRS).
As reported to the Department of Education on July 14, 2009 – there were no incidents of violence or vandalism during the 2008/2009 school year which rose to the standards established by the Department of Education.
Motion by Sheila Dempski, seconded by Anita Smith to accept the Annual Report of Violence and Vandalism dated July 14, 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve the minutes of July 20, 2009, as presented. MV: Unanimous – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
SECRETARY’S REPORT
Motion by Sally Christine, seconded by Jayne Howard to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending July 31, 2009, as presented. MV: Unanimous – Motion carried Motion by Jayne Howard, seconded by Sheila Dempski to approve the Secretary’s Report for July 31, 2009 showing a cash balance of $1,643,306.55. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to approve the Treasurer’s Report for July 31, 2009, showing a cash balance of $1,643,306.55, and note that the report is in agreement with the Secretary’s Report for June 30, 2009. MV: Unanimous – Motion carried
Motion by Anita Smith, seconded by Sally Christine to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Minutes of August 24, 2009
Motion by Sally Christine, seconded by Jayne Howard to approve the Bills List for August, 2009. MV: Unanimous – Motion carried
SUPERINTENDENT’S REPORT Motion by Jayne Howard, seconded by Sheila Dempski to approve the following substitutes for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Teacher: Andrew Lawrence (pending fingerprints and certificate); Cynthia Lunden (pending fingerprints and certificate); Jennifer Peters; Jennifer Asman (pending certificate); Jacqueline Smith; and Mia Pak.
Teacher Aide: Cynthia Lunden; and Jennifer Peters.
Motion by Sheila Dempski, seconded by Anita Smith to approve the out-of-district Staff Development Workshops, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to accept, with regret, the resignation of Alicia Strzelec, Instrumental Music Teacher, effective July 20, 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jayne Howard to accept, with regret, the resignation of Judy Risoli, Child Care Director, effective August 20, 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski to employ Suzanne Brands as a paraprofessional, Step 1, salary to be $12.31, hours not to exceed 30 hours per week, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to adjust Theresa Nanius at Aide Salary Guide, Year #7 (contractual), as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to adjust salary and step for Patricia Bell from Step 15BA + 15 years longevity – $70,855 to Step15BA+15L15 years longevity – $72,155, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jayne Howard to employ Andrew Lawrence as an Instrumental Music Teacher (pending certification), Step 1BA, salary to be $44,225, effective September 1, 2009, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski to employ Mary Argus as a Child Care Aide at a salary of $12.31 per hour, hours not to exceed 30 hours per week, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to apply to the Executive County Superintendent of Schools to approve the following for emergent hiring for a period not to exceed three months, pending completion of a Criminal History Records check as per N.J.S.A. 18A:6-7.1, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Andrew Lawrence and Mary Argus
Minutes of August 24, 2009
Motion by Anita Smith, seconded by Sally Christine to approve the following tuition rates for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Gr. Pre-K $ 9,325 Gr. 6 $10,146 Gr. Kgn. $ 9,325 Program MD $37,747 Grs. 1-5 $11,579
Motion by Sally Christine, seconded by Jayne Howard authorizing the Business Administrator/Board Secretary to solicit bids for the Preventative Maintenance Agreement for Electronic and Pneumatic Controls for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sheila Dempski authorizing the Business Administrator/Board Secretary to solicit bids for the Office Equipment Maintenance Service Agreement for copiers and duplicators for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to accept the following quotes for Preventative Maintenance Agreement for Electronic and Pneumatic Controls for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Johnson Controls, Inc. $14,855 H.T. Lyons, Inc. $ 9,488
Motion by Anita Smith, second by Sally Christine to award the contract for Preventative Maintenance Agreement for Electronic and Pneumatic Controls for the 2009-2010 school year to H.T. Lyons, Inc. as per quote in the amount of $9,488, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sally Christine, seconded by Jayne Howard to accept the following Paving Bids for the Old School House, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
J Pips: $6,500 (Estimate includes 2 applications with compression and striping.)
Hicks Paving: $11,000
C&H Paving: $ 6,000
Petty Paving: $11,000
Motion by Jayne Howard, second by Sheila Dempski to award the contract for paving to J Pips at the amount of $6,500, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to accept the following bids for Pavers/Concrete Sidewalk/Top Soil, seed and hay/Retaining wall and Fence for the Old School House, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Fratesi Pavers/Concrete Sidewalk: $7,700 Top Soil: $3,500 Retaining Wall: $5,500 Fence: $4,300 (PVC picket) $4,500 (PVC cross)
Minutes of August 24, 2009
Balaney Pavers/Concrete Sidewalk: $4,700 Top Soil: $1,350 Retaining Wall: $3,100 Fence: $4,360 (PVC Cross) ($2,600 Labor/$1,760 Materials)
Minors: Pavers/Concrete Sidewalk: $5,700 Top Soil: No Bid Retaining Wall: No Bid Fence: No Bid
Motion by Anita Smith, second by Sally Christine to award the contract for Pavers/Concrete Sidewalk/Top Soil, seed and hay/Retaining wall and Fence for the Old School House to Balaney with the follow bid, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Balaney Pavers/Concrete Sidewalk: $4,700 Top Soil: $1,350 Retaining Wall: $3,100 Fence $4,360 Motion by Sally Christine, seconded by Jayne Howard to accept the following Paving Material Bids for the Old School House, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Warren Materials: 1-2 Base: $44.00 per ton 1-5 Topping: $48.50 per ton Stone: $12.00 per ton Tilcon: 1-2 Base: $58.00 per ton 1-5 Topping: $59.00 per ton Stone: $17.00 per ton
Flemington: 1-2 Base: $45.90 per ton 1-5 Topping: $47.90 per ton Stone: No Bid
Motion by Jayne Howard, second by Sheila Dempski to award the contract for Paving Materials to Warren Materials with the follow bid, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Warren Materials: 1-2 Base: $44.00 per ton 1-5 Topping: $48.50 per ton Stone: $12.00 per ton
Motion by Anita Smith, seconded Sally Christine by to employ Margaret Lyons, as Child Care Director, salary to be $15.00 per hour, 20 hours per week, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
CORRESPONDENCE
Minutes of August 24, 2009
COMMITTEE REPORTS
Finance Committee:
Motion by Sheila Dempski, seconded by Anita Smith to approve the line item transfers, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to enter into a contract with Sussex County Educational Services Commission to provide Chapter 192/193 Services to non-public school students for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Sally Christine to enter into a contract with Sussex County Educational Services Commission to provide Chapter 193 Examination and Classification Services for non-public school students for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Policy Committee:
Motion by Sheila Dempski, seconded by Jayne Howard to approve the first reading of Policy #5516 – Remotely Activating Communication Devices; Cellular Telephones/Pagers, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jayne Howard to approve the second reading and adoption of the Washington Township Sick Leave Bank policy, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Education Committee:
Motion by Sally Christine, seconded by Anita Smith to approve the first reading of Health and Physical Education Curriculum, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Transportation Committee:
Motion by Jayne Howard, seconded by Sheila Dempski to approve the attached bus routes for the 2009-2010 school year. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Sally Christine to approve the Joint Transportation Agreement with the Warren Hills Regional Board of Education for the 2009-2010 school year as listed, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Route Cost Route Cost 23/KDG 1 $12,128.70 14AB/IM $19,350.56 01/F $16,901.46 15AB/G $13,912.83 02/KL $14,466.64 16AB/E $21,376.13 03/A $15,093.19 21/H $19,567.88 04/C $19,695.80 22/VAN 1 $16,054.42 10/J $15,691.82 VAN 2/KDG $36,274.36 12/D $17,662.75 Total $238,176.54
Minutes of August 24, 2009
Motion by Jayne Howard, seconded by Sally Christine to renew the following Special Ed transportation contracts for the 2009-2010 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Howard, Smith, Graf – All voting yes – Motion carried
Snyder Bus Rt. PS-PM-02 $28,028.00 First Student Rt. PS-AM-01 $32,729.06
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
ADJOURNMENT
Motion by Anita Smith, seconded by Jayne Howard to adjourn.
MV: Unanimous – Motion carried Time: 8:41 p.m.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary
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PUBLIC HEARING VIOLENCE AND VANDALISM REPORT
ANNUAL V&V REPORT
MINUTES
STUD.ACT.,PETTY CASH, & CAFÉ RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
BILLS LIST
SUBSTITUTES
OOD STAFF DEVELOPMENT WORKSHOPS
RESIGNATION A. STRZELEC
RESIGNATION J. RISOLI
EMPLOY S. BRANDS PARA
ADJUST T. NANIUS YEAR SALARY GUIDE
ADJUST P. BELL SALARY AND STEP
EMPLOY A. LAWRENCE, INST. MUSIC
EMPLOY M. ARGUS CHILD CARE AIDE
EMERGENT HIRE
TUITION RATES 2009-10
BIDS FOR PREVENT. MAINT AGREEMENT ELECTRONIC & PNEUMATIC CONTROLS
BIDS FOR OFFICE EQUIP. MAINT. & SERV .
ACCEPT QUOTES PREV . MAINT AGREEMENT
AWARD CONTRACT H.T.LYONS, INC.
ACCEPT BIDS PAVING ODH
AWARD CONTRACT J PIPS – PAVING OSH
ACCEPT BIDS PAVERS/CONCRETE SIDEWALK/TOP SOIL, ETC. OSH
AWARD CONTRACT PAVERS/CONCRETE SIDEWALK/TOP SOIL, ETC. BALANEY
ACCEPT BIDS FOR PAVING MATERIAL OSH
AWARD CONTRACT PAVING MATERIALS WARREN MATERIALS
EMPLOY M. LYONS, CHILD CARE DIRECTOR
TRANSFERS
SCESC – CHAP. 192/193 SERVICES 2009-10
SCESC CHAP. 193 EXAM. & CLASS. SERVICES 09-10
FIRST READING POLICY #5516
SECOND READING & ADOPTION SICK LEAVE BANK
FIRST READING HEALTH AND PE CURRICULUM
2009-10 BUS ROUTES
JOINT TRANS. AGREE WHRBOE
SPEC. ED. TRANS. CONTRACTS 09-10
ADJOURNMENT
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