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| WASHINGTON TOWNSHIP BOARD OF EDUCATION
Minutes of March 29, 2011
The Washington Township Board of Education met on Tuesday, March 29, 2011, at 7:35 p.m. for their Public Hearing and Regular meeting.
The meeting was called to order by Karen Graf, President. Mrs. Graf read the following statement: The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on March 7, 2011 to The Express Times, and to the Clerk of Washington Township.
Members in attendance were Karen Graf, President, Sally Christine, Vice-President, Sheila Dempski, Jason Ford, Jayne Howard, Jude Mohan and Anita Smith. In addition Roger Jinks, Superintendent, Jean Flynn, Board Secretary, Valerie Mattes and Keith Neuhs, Principals were also present.
Members absent: None
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
PUBLIC HEARING a. As per Public Law 6A:23-8.1 each school district shall present a proposed budget for the upcoming school year. That budget shall be voted on at the annual school election to be held in April.
Motion by Sheila Dempski, seconded by Anita Smith to adopt the proposed budget of the Washington Township Board of Education for the 2011-2012 school year as follows: RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
General Fund $ 8,070,209.00 Special Revenue Fund 271,000.00 Total Base Budget $ 8,341,209.00 Motion by Anita Smith, seconded by Sally Christine that the following General Fund Tax Levy be approved to support the 2011-2012 budget: RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
General Fund Tax Levy $ 5,302,410.00
Motion by Sally Christine, seconded by Jude Mohan to approve the minutes of February 28, 2011, as presented. MV: Unanimous – Motion carried
PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items) (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
SECRETARY’S REPORT Motion by Jude Mohan, seconded by Jayne Howard to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending February 28, 2011, as presented. MV: Unanimous – Motion carried
Minutes of March 29, 2011
Motion by Jayne Howard, seconded by Jason Ford to approve the Secretary’s Report for February 28, 2011 showing a cash balance of $2,569,132.57. MV: Unanimous – Motion carried
Motion by Jason Ford, seconded by Sheila Dempski to approve the Treasurer’s Report for February 28, 2011, showing a cash balance of $2,569,132.57, and note that the report is in agreement with the Secretary’s Report for February 28, 2011. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Anita Smith to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
SUPERINTENDENT’S REPORT
Motion by Anita Smith, seconded by Sally Christine to approve the following substitutes for the 2010-2011 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Teacher: Tamora Volckmann, Kim McCormick
Secretarial: Dawn Brattole
Paraprofessional: Dawn Brattole Motion by Sally Christine, seconded by Jude Mohan, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jude Mohan, seconded by Jayne Howard to adopt the 2011-2012 School Calendar, as recommended by the Superintendent. Note: The calendar is in compliance with the Warren County calendar. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Anita Smith, seconded by Sally Christine to approve the revised 2010-2011 School Calendar, with final day for students to be June 17, 2011, and final day for staff June 20, 2011, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Jason Ford to approve Ashley Duryea, a student from East Stroudsburg University, to observe for 10 hours with Laura Sullivan, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Sheila Dempski to approve Craig Flannery, Greg Gormly, Damaris Millheim, Ashley Cox, Riad Nayal, Dustin Pierce, and Tamara Rivera, students from Warren County Community College, to present a Thematic Science Learning Center to our students, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Sally Christine to approve the following field trips, dates and times TBA, for the 2010-2011 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried (Parents/guardians are responsible for all fees and transportation costs)
a. Third Grade-5/3/11-Raritan Valley Community College Theatre & Planetarium, Branchburg, NJ b. Kindergarten–5/19/11–Charles A. Brown Ice House (PA Youth Theatre), Bethlehem, PA
Minutes of March 29, 2011
Motion by Sally Christine, seconded by Jude Mohan to approve Kim Sigman, Washington Township Clean Communities Coordinator, to provide an application and guidelines for a grant opportunity for public schools. Two grants would be submitted, one for each of our schools, with a monetary benefit of $1500 per building. If awarded, monies would be used on the following: RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
1) Brass Castle – $1,500 towards the Musconetcong Watershed Program for 5th grade. The students will host a litter pick-up in the areas of Brass Castle School and Meadow Breeze Park (including Kayhart side). 2) Port Colden – $1500 towards development of a Port Colden portfolio to create mini movies on historical happenings from the Port Colden area. The students will host a litter pick-up in the areas of Port Colden School, The Old Schoolhouse, Port Colden Road, Morris Canal Trail and along the canal bed.
Motion by Jude Mohan, seconded by Jayne Howard to submit the District’s 2011-2012 Professional Development Plan to the County Professional Development Board for approval, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jayne Howard, seconded by Jason Ford to approve the following class trip, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Mary Apgar Center (Abilities of NW New Jersey), Washington, NJ – Pre-K- walking trip
PRINCIPAL’S REPORTS
TECHNOLOGY REPORT
CORRESPONDENCE
COMMITTEE REPORTS
Finance & Policy Committee: No Report
Motion by Sheila Dempski, seconded by Jason Ford to approve the attached transfers within the 2010-2011 budget, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to approve the Bills List for March, 2011. MV: Unanimous – Motion carried
Motion by Sheila Dempski, seconded by Jason Ford to enter into the following resolution, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
A RESOLUTION AUTHORIZING THE WASHINGTON TOWNSHIP BOARD OF EDUCATION (WARREN COUNTY) TO ENTER INTO A COOPERATIVE PRICING AGREEMENT
RESOLUTION NUMBER Minutes of March 29, 2011
WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and
WHEREAS, the Middlesex Regional Educational Services Commission, hereinafter referred to as the “Lead Agency ” has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services;
WHEREAS, on March 29, 2011 the governing body of the Washington Township Board of Education, County of Warren, State of New Jersey duly considered participation in a Cooperative Pricing System for the provision and performance of goods and services;
NOW, THEREFORE BE IT RESOLVED as follows:
TITLE This RESOLUTION shall be known and may be cited as the Cooperative Pricing Resolution of the Washington Township Board of Education.
AUTHORITY Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the Jean Flynn is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency.
CONTRACTING UNIT The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey.
EFFECTIVE DATE This resolution shall take effect immediately upon passage.
CERTIFICATION I Hereby, certify that the above resolution was adopted by the Washington Township Board of Education at the Board meeting held on March 29, 2011. Motion by Sheila Dempski, seconded by Jason Ford to approve the first reading of regulation R-5240 – Tardiness, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
A new regulation has been developed regarding student tardiness. The regulation defines tardiness, outlines procedures for tardy arrivals, and ultimate consequences for consistent tardy behaviors.
Motion by Sheila Dempski, seconded by Jason Ford to approve the first reading of Policy Alert 191, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
1140 – Affirmative Action Program (New) A new Policy Guide has been developed regarding a school district’s general affirmative action responsibilities to include the required annual appointment of an Affirmative Action Officer and the school district’s responsibilities for professional development.
1523 – Comprehensive Equity Plan (Revised) This new Policy Guide should replace the district’s existing Policy Guide 1523 as the new Guide is better aligned with the referenced administrative code section.
Minutes of March 29, 2011
1530 – Equal Employment Opportunities (Revised) Policy Guide 1530 has been updated to incorporate an additional provision outlined in N.J.A.C. 6A:7-1.8(c). In addition, several minor revisions were made to be consistent with Section VI – Employment/Contract Practices of the Comprehensive Equity Plan Needs Assessment Checklist.
1550 – Affirmative Action Program for Employment and Contract Practices (Revised) The Regulation Guide 1550 has been revised with a few minor changes to include an update to the telephone number and address of the New Jersey Department of Education and the New Jersey Division on Civil Rights in the State’s Attorney General’s Office.
2260 – Affirmative Action Program For School and Classroom Practices (Revised) This Policy Guide should replace the district’s existing Policy Guide 2260 as many of the provisions in the current Policy Guide 2260 have been relocated to the new Policy Guide 1140.
2415.01 – Academic Standards, Academic Assessments, and Accountability (Revised) The New Jersey Department of Education recently published a Title I School Improvements Information Sheet 2010-2011 and information in this document and other recently published NCLB documents require an update to Policy Guide 2415.01. This Policy Guide should replace the district’s existing Policy 2415.01.
2415.04 – Title I – District-Wide Parental Involvement (Revised) Title I – Parent Involvement developed in December 2003 meets the parent involvement policy requirements as outlined in the NCLB law. However, subsequent to December 2003, the United States Department of Education (USDE) published a District-Wide Parental Involvement Policy – Sample Template. This policy includes language from that template.
2423 – Bilingual and ESL Education (Revised) The New Jersey Department of Education recently provided an August 9, 2010 Memorandum to all school districts regarding Title I, Part A Parent Involvement Policies. The Memorandum indicates districts are required to complete the Required Parent Notification and Documentation table in an Electronic Web-Enabled Grant System (EWEG) with either the dates the Board adopted parent involvement policies and/or the dates of distribution of required documentation.
6360 – Political Contributions (Revised) Prior to the adoption of N.J.A.C. 6A:23A-6.3, a PCD form was not required to be submitted by a business entity if the contract was awarded under a “fair and open” process. N.J.A.C. 6A:23A-6.3 requires PCD forms to be filed for all contracts with an anticipated value in excess of $17,500, regardless of the basis upon which the contract was awarded.
6362 – Contributions To Board Members and Contract Awards (Revised) The adoption of accountability regulations in December 2009, N.J.A.C. 6A:23A-6.3(a)1, and January 15, 2010 Local Finance Notice (LFN), prohibits the award of all contracts of $17,500 or greater to any vendor that contributed more than the reportable amount (currently $300) to a Board member during the previous year, and bars vendors from making contributions of more than the reportable amount (currently $300) to individual Board members during the life of the contract.
Policy Guide 8420 – Emergency and Crisis Situations (Revised) Regulation Guide – 8420 – Emergency and Non-Fire Evacuation Plan (Revised) Regulation Guide – 8420.2 – Bomb Threat (Revised) Regulation Guide – 8420.7 – Lockdown Procedures (Revised) Regulation Guide – 8420.10 – Active Shooter (New) These four Regulation Guides have been revised as they pertain to the security drills schools must conduct beginning November 2010.
Minutes of March 29, 2011
8740 – Bonding (Revised) Minimum Bond Requirements for Treasurer of School Moneys was relocated to N.J.A.C. 6A:23-16.4. Policy Guide 8740 has been revised to incorporate this change. In addition, P.L. 2010 Chapter 39 approved July 2, 2010, which provides an option for a district to employ a Treasurer of School Moneys.
Transportation Committee: No Report
Motion by Jason Ford, seconded by Jayne Howard to enter into a Joint Transportation Agreement with Sussex County Educational Co-Op for the 2011-2012 school year with an Administrative cost of 4%, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Jude Mohan to accept the quotes for the following class trip, 5/26/11 – Franklin Institute, Philadelphia, PA, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
TransBridge Lines (55 passenger) No quote Easton Coach (55 passenger) No quote Long Valley Coach LLC (55 passenger) $ 900 per bus x 2 buses Total $1,800
Motion by Jason Ford, seconded by Jayne Howard to award the contract for the Statue of Liberty class trip (based on availability), as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Long Valley Coach LLC (55 passenger) $ 900 per bus x 2 buses Total $1,800
Facilities Committee: No Report
Motion by Jason Ford, seconded by Jayne Howard to solicit quotes for Public School Electrical Services and/or Plumbing Services for the 2011-2012 school year, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
Motion by Jason Ford, seconded by Jayne Howard to approve the amendment of our Long Range Facilities Plan (LRFP) to include the following roof projects for Port Colden School, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried
New Roof System
PUBLIC QUESTIONS AND DISCUSSION – old and/or new business (The public may speak for three (3) minutes unless they have requested to be on the agenda.)
None
Minutes of March 29, 2011
ADJOURNMENT:
Motion by Jude Mohan, seconded by Anita Smith to adjourn.
MV: Unanimous – Motion carried Time: 8:40 p.m.
Respectfully submitted:
Jean Flynn Business Administrator/Board Secretary |
PUBLIC HEARING
PROPOSED BUDGET 2011-2012
GENERAL FUND TAX LEVY 2011-2012
MINUTES
STUD.ACT., PETTY CASH & CAFÉ. RPTS.
SECRETARY’S REPORT
TREASURER’S REPORT
FUNDS
SUBSTITUTES
O-O-D STAFF DEVELOPMENT WORKSHOPS
2011-2012 SCHOOL CALENDAR
REVISED 2010-2011 SCHOOL CALENDAR
A. DURYEA TO OBSERVE
STUDENTS TO PRESENT TSLC
FIELD TRIPS
CLEAN COMMUNITIES GRANT
2011-2012 PROF. DEVEL. PLAN
CLASS TRIP
TRANSFERS
BILLS LIST
MIDDLESEX REG. CO-OP
R 5240 FIRST READING
POLICY ALERT 191 FIRST READING
SC ED. CO-OP JOINT TRANS.
QUOTES CLASS TRIP TRANS.
AWARD CLASS TRIP TRANS.
QUOTES ELECTRIC & PLUMBING
AMEND. LRFP ROOFING PROJ.
ADJOURNMENT
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