October 2009 Minutes

Minutes of October 19, 2009

The Washington Township Board of Education met on Monday, October 19, 2009 at 7:35 p.m. for their regular meeting.

The meeting was called to order by Karen Graf, President.  Mrs. Graf read the following statement:  The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.

Flag Salute

Members in attendance were Karen Graf, President, Sally Christine, Sheila Dempski, Jason Ford (arrived at 7:40 pm), Jayne Howard, and Jude Mohan.  Roger Jinks, Superintendent, Jean Flynn, Business Administrator/Board Secretary, Kelly Mason and Valerie Mattes, Principals were present.

Board Members absent:  Anita Smith, Vice-President

Flag Salute

Motion by Sheila Dempski, seconded by Sally Christine to approve the minutes of September 14, 2009, as presented.  MV: Unanimous – Motion carried

PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)

a.  The public may speak for three (3) minutes unless they have requested to be on the agenda.

None

PUBLIC HEARING

            a.  As per Public Law 6A:16-2.1 each school district shall, in consultation with their school physician, create a District Nurse’s Service’s Plan. That plan shall be adopted annually during a public hearing conducted at a regular board of education meeting:  Nurse’s Service Plan

Motion by Sally Christine, seconded by Jude Mohan to approve the Nursing Services Plan for 2010-2011, as recommended by the Superintendent.  RCV: Christine, Dempski, Howard, Mohan, Graf – All voting yes – Motion carried 

PRESENTATIONS:

1. Character Ed/Safe School – Jordana Bradley

(Jason Ford arrived 7:40 pm)

            b. 2008-2009 Testing Report

SECRETARY’S REPORT

Motion by Jayne Howard, seconded by Jason Ford to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending September 30, 2009, as presented.  MV: Unanimous – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve the Secretary’s Report for September 30, 2009 showing a cash balance of $2,263,139.70. MV: Unanimous – Motion carried

Minutes of October 19, 2009

Motion by Sheila Dempski, seconded by Sally Christine to approve the Treasurer’s Report for September 30, 2009, showing a cash balance of $2,263,139.70, and note that the report is in agreement with the Secretary’s Report for September 30, 2009. MV: Unanimous – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

SUPERINTENDENT’S REPORT

Motion by Jude Mohan, seconded by Jayne Howard to approve the out-of-district staff development workshops, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to approve the following substitutes for the 2009-2010 school year, as recommended by the Superintendent.   RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Teacher:  Patrick J. O’Malley (pending fingerprint approval); Jocelyn Mosher (pending

               fingerprint approval); Tyler Voll (pending certification); Jamie Krukowski (pending

               fingerprints and certification); and Jaclyn Ackerman;

            School Nurse:  Karen Conrad;

            Paraprofessional:  Michelle Warburton (pending fingerprint approval);

            Secretarial: Michelle Warburton (pending fingerprint approval);

            Child Care: Karen Tompkins.

Motion by Jason Ford, seconded by Sheila Dempski to approve training of the following staff volunteers to be epipen delegates for eight students, pending parent approval, at Port Colden School and three students, pending parent approval, at Brass Castle School for the 2009-10 school. They will be trained as per NJDOE guidelines and district policy R5330, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

            Sharon App, Sara Carlstrom, Val Mattes, Vicki Robinson, Linda Watters, Michele Cooper,

            Ruth O’Cone, Denise Jordan, Colleen Mattei, Tonilyn Melhem, John Hornyak, Gina Renner,

            Sue Graham, Sue Maurer, Debbie Polhemus

Motion by Sheila Dempski, seconded by Sally Christine to grant a maternity leave to Laura Sullivan-Reiner beginning December 23, 2009 and returning April 12, 2010, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve Mark Tamburri, a student from Centenary College, to complete required classroom observations for 10 hours with Lisa Galoppo, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to approve Jennifer Vasta, a student from Centenary College, to complete required classroom observation for 10 hours with Michele Mahon, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Minutes of October 19, 2009

Motion by Jayne Howard, seconded by Jason Ford to approve Emilee Segreaves, student from Warren Hills High School’s Senior Option Program, to observe and assist 3 half days per week during the school year. Pamela Slack will act as her community mentor, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve Laura Steiner, student from Centenary College, to be a practicum student during the fall semester. Cooperating teacher to be Elizabeth Burkat, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Sally Christine to approve Kathy L. Smith, student from Centenary College, to be a practicum student during the spring semester. Cooperating teacher to be Amybeth Kupcha, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve Helen Hollenbeck, student from Centenary College, to student teach in our district during the spring semester. Cooperating teachers Gina Renner and Pamela Young for 7 weeks each, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to approve the following field trips, dates and times TBA, for the 2009-2010 school year, as recommended by the Superintendent.   RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

(Parents/guardians are responsible for all fees and transportation costs)

1. Preschool &

            Pre-K                Apple Blossom Village, Mt. Bethel, PA

1. Preschool &

5-Watters          Horse Sleigh Farm, Washington, NJ

                        c.  Kindergarten             Pax Amicus Theatre, Budd Lake, NJ

                        d.  First Grade               Franklin Mineral Museum, Franklin, NJ

                        e.  Second Grade          Franklin Institute Science Museum, Philadelphia, PA

f.  Third Grade               Morristown National Historic Park, Washington Crossing,

                                    Washington Headquarters/Ford Mansion Park, Morristown, NJ

g.  Fourth Grade            Statue of Liberty & Ellis Island, Liberty State Park, NJ

h.  Fifth Grade               Liberty Science Center, Jersey City, NJ

i.  Sixth Grade               Broadway Show, New York City, NY

(The Board of Education will pay the transportation costs of the following trips:)

                        a.   Transition Trips:

                                                      i.        Warren Hills Middle School, IEP Transition Visits – Sixth Grade

                                                     ii.        PC Grade 3 to visit BC Grade 4

1. Music

                                                      i.        All Star Band Concert – Location TBA – Small group of selected students transported by van or in conjunction with another school.

1. Grade 6:
   1.                                                       i.        Stokes Environmental Overnight Trip, Stokes State Forest, Branchburg, NJ
   2. G&T

                                           i.       Blairstown Elementary School 5^/6^th – Debate, Blairstown, NJ

                                          ii.       Battle of the Minds 5/6^th, Franklin, NJ

                                         iii.       Robotics 6^th, Allamuchy, NJ

Minutes of October 19, 2009

                                        iv.    Blairstown Elementary School 6^th – Convocation, Blairstown, NJ

                                        v.     Trinity Methodist Church 4^th – Problem Solving, Hackettstown, NJ

                                        vi.    Battle of the Books 5/6^th, Great Meadows, NJ

Motion by Jayne Howard, seconded by Jason Ford to approve Change Order #12 in the amount of $200 for the installation of a required handrail for basement at the Port Colden Schoolhouse, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve Change Order #16 in the amount of $225 for the installation of one (1) additional HVAC register in the basement of the Port Colden Schoolhouse, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

PRINCIPAL’S REPORTS

TECHNOLOGY REPORT

CORRESPONDENCE

1. Old Schoolhouse Dedication Ceremony pamphlet;
2. Colden Castle News – September & October 2009;
3. District Newsletter – Volume II, Issue 2;
4. Senior Program Invitation – “Talents and Hobbies”.

COMMITTEE REPORTS

Finance & Policy Committee:  No Report

Motion by Sheila Dempski, seconded by Jason Ford to approve the line item transfers, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Jason Ford to approve the Bills List for October, 2009.  RCV: Graf abstained – Christine, Dempski, Ford, Howard, Mohan – All voting yes – Motion carried 

Motion by Sheila Dempski, seconded by Jason Ford to amend the Tetra Tech Architects & Engineers contract for E-Rate service to exclude services to Funding year 2010 reducing the contract by $2,500, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Jason Ford to award the contract with E-Rate Partners, LLC to provide Priority 1 E-Rate services for Funding Years 2010 and 2011 for the amount of $1,500 for each Funding Year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Jason Ford to enter into a shared service agreement retroactive to October 5, 2009 with Washington Borough Board of Education to provide for one (1) day of speech services of a speech teacher for the amount of $17,984 a year prorated for the 2009-2010 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Minutes of October 19, 2009

Motion by Sheila Dempski, seconded by Jason Ford to approve first reading of Policy Alert 186.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

            Policy Alert 186

1. Policy 1220 – Employment of Chief School Administrator
   1. Reappointment; non-reappointment or the Superintendent of Schools has been recently revised by the legislature eliminating the “at least” one year notice requirement for reappointment of the Superintendent to thirty days for each term of the contract.
   2.  Policy 3159 – Teaching Staff Member/School District Reporting Responsibilities
      1. Certificate holder has been recently revised requiring all certificate holders to report their arrest or indictment for any crime or offense to the Superintendent of Schools within fourteen calendar days and report the disposition of any charges within seven calendar days of the disposition.
      2. Policy 8760 – Pupil Accident Insurance
         1. Revised to provide protection for the school district so that a district that provides pupil accident insurance coverage may revise this policy to coordinate with the actual terms of the pupil accident insurance program purchased by the district.

Education Committee: No Report

Motion by Sally Christine, seconded by Jude Mohan to approve the following clubs and activities for the 2009-2010 school year.  Stipend to be in accord with the negotiated contract, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

                                            Club                                              Advisor

Brass Castle Book Club-BC                   Pam Casserly

Red Cross Babysitting Training-BC         Pam Casserly

Beginning Band-BC                               Andrew Lawrence

Panther Band/Blue & White Band-BC      Andrew Lawrence

Jazz Band-BC                                       Andrew Lawrence

Personnel Committee:

Motion by Jude Mohan, seconded by Sally Christine to employ Mischa C. Kirsch as BSI/Project Read Teacher, effective October 20, 2009, Step 5MA, salary to be $51,805 pro-rated (Mischa is replacing Rose Ford), as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Sally Christine to accept, with regret, the resignation of Dorothy VanBurik, Treasurer of School Monies, effective December 31, 2009, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Transportation Committee: No Report

A.  Bus evacuation drills were held at Brass Castle and Port Colden Schools on September 29, 2009..

Facilities Committee:

Motion by Jason Ford, seconded by Sally Christine to approve the Annual Maintenance Budget Amount worksheet per N.J.A.C. 6A:26A-4.1 (form M-1) to be submitted to the Executive County Superintendent, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

Minutes of October 19, 2009

Motion by Jason Ford, seconded by Sally Christine approving the submission of the Comprehensive Maintenance Plan (CMP) for 2008-2009, 2009-2010 and 2010-2011 as per 6A:26A-3.1 to the Executive County Superintendent as presented and recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Graf – All voting yes – Motion carried

PUBLIC QUESTIONS AND DISCUSSION – old and/or new business

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

None

ADJOURNMENT

Motion by Jude Mohan, seconded by Jayne Howard to adjourn.

             MV: Unanimous – Motion carried                        Time: 8:55 p.m.

                                                                                          Respectfully submitted:

                                                                                          Jean Flynn

                                                                                          Business Administrator/Board Secretary

MINUTES

PUBLIC HEARING NURSE’S SERVICE PLAN

NURSING SERVICES PLAN 2010-11

STUD.ACT.,PETTY CASH, & CAFÉ RPTS.

SECRETARY’S REPORT

TREASURER’S REPORT

FUNDS

OOD STAFF DEVELOPMENT

SUBSTITUTES

EPIPEN DELEGATES

L. SULLIVAN-REINER MATERNITY LEAVE

M. TAMBRRI

OBSERVATION

J. VASTA

OBSERVATION

E. SEAGREAVES WHHS SENIOR OPTION PROG.

L. STEINER

PRACTICUM

K. SMITH

PRACTICUM

H. HOLLENBECK

STUDENT TEACHER

FIELD TRIPS

CHANGE ORDER #12

CHANGE ORDER #16

TRANSFERS

BILLS LIST

AMEND TETRA TECH ARCH. & ENG. CONTRACT

E-RATE SERVICE

AWARD CONTRACT

FOR E-RATE SERVICES

SHARED SERVICES WASH. BORO SPEECH

FIRST READING POLICY ALERT 186

CLUBS & ACTIVITIES

EMPLOY M.KIRSCH

RETIREMENT

DOROTHY

VAN BURIK

BUS EVAC

ANNUAL MAINT BUDGET AMT.

M-1

COMP. MAINT. PLAN

(CMP)

ADJOURNMENT