April 2010 Minutes

Minutes of April 26, 2010 – Regular and Reorganization Meeting

The Washington Township Board of Education met on Monday, April 26, 2010 at 7:35 p.m. for their Regular and Reorganization meeting.

Motion by Jude Mohan, seconded by Sally Christine to appoint Jean Flynn, Board Secretary, as temporary chair to conduct election, as recommended by the Superintendent.  RCV:  Christine, Dempski, Ford, Graf, Howard, Mohan, Smith – All voting yes – Motion carried

The meeting was called to order by Jean Flynn, Board Secretary.  Mrs. Flynn read the following statement:  The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on April 30, 2009 to The Express Times, and to the Clerk of Washington Township.

Members in attendance were Sally Christine, Sheila Dempski, Jason Ford, Karen Graf, Jayne Howard, Jude Mohan and Anita Smith. In addition Roger Jinks, Superintendent, Jean Flynn, Business Administrator/Board Secretary, Kelly Mason and Valerie Mattes, Principals were also present.

Board Members absent:  None

Results of the Election held on April 20, 2010 were as follows:

                        Karen Graf        –           558                   Sheila Dempski             –           553

            Vote for General Fund:

                        Yes      –      352                                    No        –       599  

Administered the Oath of Office to the newly elected Board Members. (Newly elected Board Members signed the Oath of Office) Karen Graf and Sheila Dempski

Roll Call:                                   Sally Christine               ..      

                                                Sheila Dempski            

                                                Karen Graf                  

                                                Jason Ford                  

                                                Jayne Howard

                                                Jude Mohan                             

                                                Anita Smith                                          

Flag Salute

Board Secretary requested nominations for President.

            Sally Christine nominated Karen Graf for President, seconded by Anita Smith.

            There were no other nominations – nominations were closed.

            RCV: Christine, Dempski, Graf, Ford, Howard, Mohan, Smith – All voting yes – Motion carried

NEWLY ELECTED PRESIDENT ASSUMED CHAIR.

Minutes of April 26, 2010

President requested nominations for Vice-President.

Anita Smith nominated Sally Christine for Vice-President, seconded by Sheila Dempski.

There were no other nominations – nominations were closed

            RCV: Christine, Dempski, Graf, Ford, Howard, Mohan, Smith – All voting yes –

Motion carried

Code of Ethics for School Board Members:  Discussion.

Motion by Sheila Dempski, seconded by Anita Smith to approve the adoption of the New Jersey School Board Member Code of Ethics. (All board members sign acknowledgement of receipt of File Code 9271).  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

PUBLIC QUESTIONS AND DISCUSSION: (agenda items)

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

None

SECRETARY’S REPORT:

Motion by Anita Smith, seconded by Sally Christine to approve the minutes of March 22, 2010 and March 29, 2010, as presented.  MV: Unanimous – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the executive session minutes of March 29, 2010, as presented.  MV: Unanimous – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending March 31, 2010, as presented.  MV: Unanimous – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to approve the Secretary’s Report for March 31, 2010 showing a cash balance of $2,348,775.81. MV: Unanimous – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve the Treasurer’s Report for March 31, 2010, showing a cash balance of $2,348,775.81, and note that the report is in agreement with the Secretary’s Report for March 31, 2010.  MV: Unanimous – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b).  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve the Bills List for April 2010.  MV: Unanimous – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the attached line item transfers, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Minutes of April 26, 2010

SUPERINTENDENT’S REPORT

Motion by Anita Smith, seconded by Sally Christine to approve the following substitute for the 2009-2010 school year, as recommended by the Superintendent.   RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Teacher:  Sara Moreira (pending certification and fingerprints)

Motion by Sally Christine, seconded by Jude Mohan, to approve the out-of-district In-Service Experiences, as recommended by the Superintendent.   RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to approve the revised 2009-2010 Calendar in which only 4 emergency days were used, therefore changing the last day of school to Tuesday, June 22, 2010, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to approve the 2010-2011 Calendar, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve the District’s 2010-2013 Technology Plan, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith that the Washington Township Board of Education recognizes the importance of educational technology in its school district. Technological maintenance and upgrades will be dependent on budgetary means for the 2010-2013 school years, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to change Port Colden School Secure Office Grant Project #5530-050-10-1001 to an “Other” Capital project, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to approve the application for grant proposal to Project WET: Water Education for Teachers to host a water festival at both Brass Castle and Port Colden Schools. Grant will secure $1500 per building to cover costs of water festival activities, presenters, and supplies. Water Festival Teacher Coordinator is able to utilize $500 per grant as stipend (stipend monies will be used to purchase a new Technology/Curriculum Coordinator laptop), as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to approve the purchase of new social studies textbooks. Title: World History, Publisher: Holt, total number of books purchased will be 125 at a cost of $9,597.50 (Total Value of Proposal: $17,536.80, Total Complimentary: $7,939.30 Subtotal Purchase Amount: $8,725.00 – shipping (10.00%) $872.50), see attached, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve the application for grant proposal to Washington Township Clean Communities to host a trash cleanup at both Brass Castle (Meadow Breeze Park) and Port Colden Schools. Grant will secure $1500 per building to cover costs of water festival presenter, 5th grade Musconetcong Watershed Presentation, and funding towards the purchase of an additional classroom audio system, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Minutes of April 26, 2010

Motion by Sheila Dempski, seconded by Anita Smith to approve the first reading of Policy Alert 188.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Policy Alert 188

1. Policy 0142.1 – Nepotism: Was revised to clarify the issue permitting a relative

of a Board Member or Superintendent to continue to be employed or “to be promoted” in the district if the relative was employed by the district on the effective date of the Policy or the date the relative becomes a Board member or Superintendent.

2. Policy 0174 – Legal Services: Policy was revised with several significant revisions regarding legal services. Districts with legal costs that exceed 130% of the Statewide average per pupil amount should establish the cost saving procedures.

3. Policy 0177 – Professional Services: Policy was revised that clarifies the use of RFP’s in issuing contracts for legal services is applicable to all professional service contracts and also required a revision in Policy Guide 0177 Professional Services.

4. Policy 1570 – Internal Controls: Has been revised deferring the implementation date for a school district to establish and maintain a position control roster.

5. Policy1620 – Administrative Employment Contracts:  Was revised to correct an incorrect legal citation in the previous administrative code section from N.J.S.A. 18A:17-51 to N.J.S.A. 18A:17-15.1.

6. Policy 5338 – Diabetes Management: Requires school districts to take specific actions to ensure pupils with diabetes are able to manage their disease and balance food, medications, and physical activity while at school or at school-related functions.

7. Policy 5512.01 – Harassment, Intimidation, and Bullying: Several minor revisions to their Harassment, Intimidation, and Bullying (HIB) Policy.

8. Policy 5533 – Pupil Smoking:  Has been revised to reflect the “New Jersey Smoke-Free Air Act.” The revised Policy Guide includes several new options regarding the filing of a complaint and the option of requiring educational programs for pupils who violate the Policy or law.

*9. Policy 6111 – Special Education Medicaid Initiative (SEMI) Program: The first revision makes the requirements for a district to obtain a waiver of the code requirement by increasing the number of projected SEMI eligible pupils in the district from thirty to forty. The second revision expands the documentation requirements for a speech therapist to be considered a qualified related service provider and eligible for SEMI reimbursement.

10. Policy 6360 – Political Contributions: Has been revised and updated to the most recent guidance provided by the New Jersey Department of Community Affairs (DCA) and Political Contribution Disclosure (PCD) Forms. The revisions in this Policy Guide are consistent with the DCA’s most recent Local Finance Notice on Board of Education contracting issues.

11. Policy 6471 – School District Travel:

a. Required documentation for travel has been revised to remove “justification of the importance of these individuals attending the event” and “a copy of the agenda or itinerary for travel and subsequent schedule of events.”

b. Meal allowance has been revised regarding the school district’s requirements to acquire quotes for light meals and refreshments only “if required pursuant to N.J.S.A. 18A:18A-1 et seq.”

12. Policy 6660 – Student Activity Fund:  The updated administrative code requires additional requirements in the implementation of a student activity account. The new code is very specific in the tasks that must be completed in administering student activity accounts.

13. Policy 7434 – Smoking On School Grounds: The revised Policy Guide includes a new option regarding the filing of a complaint for persons who violate the Policy or law.

Minutes of April 26, 2010

14. Policy 8461 – Reporting Violence, Vandalism, Alcohol, and Other Drug Abuse: Revised to require the district report describing an incident regarding an act of violence or vandalism, possession or distribution of alcohol, drug use on school grounds, or a school employee’s report of a pupil suspected to be under the influence of alcohol or other drugs must be approved by the Board of Education.

*15. Policy 9700 – Special Interest Groups: The Guide includes criteria and an approval process for such distribution. This Guide does not provide an option for literature distribution requested by private or for-profit organizations as we have found this to be prohibited as standard practice.

*Discussion on Policy 6111 and 9700

PRINCIPALS’ REPORT

TECHNOLOGY REPORT

CORRESPONDENCE:

1. District Newsletter – Volume 2, Issue 7;
2. Committee Preferences;
3. Procedures regarding over expenditure of funds;
4. NJSBA, Open Public Meetings Act and Technology;
5. NJSBA, Tips for Surviving Your First Year on the Board;
6. Warren County SBA Spring meeting registration form;
7. Reserve the Date! – Retirement Dinner – June 4, 2010; and
8. Thank you letter from Mrs. Mattes to custodians.

RE-ORGANIZATION MOTIONS:

Motion by Sheila Dempski, seconded by Anita Smith to adopt the following Mission Statement, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

It is the mission of the Washington Township School District that each student will be provided with a stimulating environment and opportunities for learning experiences designed to provide the best possible educational opportunity. It is the expectation of the Washington Township School District that all pupils achieve the New Jersey Core Curriculum Content Standards at all grade levels.

Motion by Anita Smith, seconded by Sally Christine to hold regular Board Meetings the 2nd Monday of the month unless otherwise stated.  Meetings to begin at 7:30 p.m. and to be held in the Brass Castle School.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to adopt the following calendar of meetings for the 2010-2011 school year for the Washington Township Board of Education:  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

REGULAR MEETINGS FOR 2010-2011

                                                 May                   10

                                                June                  14        

July                   12

                                                August              23         (4^th Monday) – Public Hearing on

                                                                                                Violence & Vandalism Report

                                                September        13           

Minutes of April 26, 2010

                                                October                        18         (3^rd Monday) – Public Hearing of Nurses

                                                                                                            Service Plan

         Character Ed Presentation

                                                November           8        Public Hearing on 2010 Audit                 

                                                December         13

                                                January             10

                                                February           14

                                                March               21         (3^rd Monday) 

                                                March               28         (4^th Monday) – Public Hearing on Budget

                                                April                 11

                                                May                   9         Regular & Re-organization

Motion by Jude Mohan, seconded by Jayne Howard to adopt the most current edition of Roberts Rules of Order as the official guide of parliamentary procedure governing all actions of this Board except in those instances where those provisions may conflict with any of the established rules under NJ State Law, administrative code, or Board Policy, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to establish the agenda for the 2010-2011 school year as follows:

Call meeting to order, Minutes, Public Input (agenda items), Secretary’s Report, Treasurer’s Report, Status of Accounts Report, Funds, Superintendent’s Report, Principal’s Report, Technology Report,  Progress of Goals and Objectives, Correspondence, Committee Reports – Facilities & Transportation – Education – Personnel – Finance & Policy, Bills List, Public Input (old and/or new business), Executive Session (when necessary), Open Session, Adjournment.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to adopt the Washington Township School District Policy and Regulations manuals.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

(That in the event any policy, part of a policy or section of the bylaws is judged to be inconsistent with law or inoperative by a court of competent jurisdiction or is invalidated by a policy or contract duly adopted by this Board, the remaining bylaws, policies, and parts of policies shall remain in full effect.)

Motion by Sheila Dempski, seconded by Anita Smith to approved the attached organizational chart, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine approve the following finance appointments/re-appointments for the 2010-2011 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

1. Board Secretary                                          Jean Flynn
2. Treasurer of School Monies                         James Miller
3. Public Agency Compliance Officer               Jean Flynn
4. Purchasing Agent                                        Jean Flynn
5. Custodian of Public Records                       Jean Flynn
6. Title 9 Compliance Officer for contracts        Jean Flynn
7. Auditor                                                       Anthony Ardito, Ardito & Company, LLP

Minutes of April 26, 2010

Motion by Sally Christine, seconded by Jude Mohan approve the following Education and Personnel appointments/re-appointments for the 2010-2011 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

1. Affirmative Action Officer                            Valerie Mattes
2. 504 Committee Coordinator                         Valerie Mattes
3. Attendance Officer                                      Valerie Mattes
4. Title 9 Compliance Officer                            Valerie Mattes
5. Civil Rights Officer                                      Valerie Mattes
6. Liaison for Homeless Children                      Kelly Mason
7. Alternate Civil Rights Officer                                    Kelly Mason
8. Substance Awareness Coordinator               Jennifer McKenna
9. School Physician                                        Charles Evans, III
10. Emergent Services                                      Warren Hills Health Center

Motion by Jude Mohan, seconded by Jayne Howard approve the following facilities appointments/re-appointments for the 2010-2011 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

1. AHERA Coordinator                                                Cathy Kelly
2. Indoor Air Quality Officer                             Cathy Kelly
3. Integrated Pest Management (IPM) Coor.      Cathy Kelly
4. HCS/Right To Know Contact Person             Cathy Kelly
5. Health and Safety Designee                         Cathy Kelly
6. Asbestos Management Officer                     Cathy Kelly
7. Architect, Engineers/Planners                       Gianforcaro, Architects and

Engineers/Planners

1. Chemical Hygiene Officer                            Cathy Kelly

Motion by Jayne Howard, seconded by Jason Ford to appoint Linda Jenikovsky as acting Board Secretary in the absence of the Board Secretary for the 2010-2011 school year.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve the bid threshold at $29,000 and quote threshold at $4,350 as per 18A:18A-3, amended, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith to appoint Schwartz, Simon, Edelstein, Celso & Kessler to provide legal counsel to the Board for the 2010-2011 school year, fee to be $160 per hour, $150 per hour for other Associates, and $110 for Paralegals and Law Clerks, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine that Skylands Bank and PNC Bank be used as depository of school funds.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to authorize the President and Vice-President as two officers authorized to sign checks and other corporate obligations of the Board.  Board President signature stamp to be used in accordance with Board Policy.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Minutes of April 26, 2010

Motion by Jude Mohan, seconded by Jayne Howard to establish a Petty Cash Fund in the amount of $250.00 for the 2010-2011 school year and that checks for the Petty Cash Account, reimbursed by the Board, and checks for the school Student Activity, Cafeteria Account, Port Colden School House fund, Child Care Account, and JUCITF (SUI) Account be signed by the Superintendent and Board Secretary or the Acting Board Secretary in the absence of the Board Secretary.  Interest earned on Student Activity Account to be distributed proportionately to individual accounts. Superintendent signature stamp to be used in accordance with Board Policy.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford that checks for the regular checking account be signed by the President or alternate, the Treasurer, and the Board Secretary.  Board President and Treasurer signature stamp to be used in accordance with Board Policy.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski that checks for the payroll and agency accounts be signed by the Treasurer of School Monies or Board President or Vice-President in the absence of the President.  Board President and Treasurer signature stamp to be used in accordance with Board Policy.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith that the Board Secretary be authorized to invest school funds at the best interest rates available in any bank approved as a depository for public funds.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to appoint Brown & Brown, as Insurance Risk Manager Agent of Record.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to appoint Willis as the Benefits Agent of Record.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to designate The Express Times and/or The Star Ledger as official newspapers for notices pertaining to Board meetings and legal advertising.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to approve the following Tax Shelter Annuity Companies for the 2010-2011 school year.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Oppenheimer Shareholder Services                    Financial Resources

            Lincoln Investment Planning                               Legend Group

            Lincoln Financial Group

Motion by Jason Ford, seconded by Sheila Dempski to approve the following Tax Shelter Annuity Brokers for the 2010-2011 school year.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Jeffrey Febbo                                       Jonathan H. Peck

            Jeffrey Kenyon                                     Telicia Johnson

            David Haase

Motion by Sheila Dempski, seconded by Anita Smith to approve the following Disability Insurance Plans.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Prudential Insurance (Teachers, Administrators, Support Staff)

            Mass Mutual-UNUM (Administrators, Support Staff)

Minutes of April 26, 2010

Motion by Anita Smith, seconded by Sally Christine to authorize the Board Secretary to pay bills prior to

 Board approval in the event of a board meeting held after the 15^th of the month or to secure a discount

 if paid within a certain time period.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All

voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to designate the Superintendent to approve budget line item transfers between Board Meetings to be ratified by the Board at their next regular meeting as per N.J.S.A.18A:22-8.1. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to approve procurement of Goods and Services

through State Agencies using the State Purchasing Contracts for the 2010-2011 school year. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jayne Howard, seconded by Jason Ford to enter into a Cooperative Pricing Agreement with the Education Services Commission of Morris County for the period April 1, 2010 through March 31, 2011, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to adopt/confirm existing policies of the Board, confirm that the 25th of the month be the cutoff date for receiving bills, confirm that substitute teachers and other substitute staff be paid on the first payday of the month unless they are working on a continuous long term basis.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith to approve the adoption of the 2010-2011 curricula, services, programs, textbooks, novels, series, and  instructional materials that support these curricula and programs.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to approve the Washington Township Pest Management Plan, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sally Christine, seconded by Jude Mohan to approve the Washington Township Board of Education Emergency/Crisis Management Plan, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jude Mohan, seconded by Jayne Howard to set the substitute rates for the 2010-2011 school year as listed, (these rates are the same as 2009-2010 school year), as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Teachers – $ 80.00 – Daily Rate

                             $ 90.00 – After five [5] consecutive days in the same classroom,

                                                with the appropriate certification.

                                                (daily rate plus $10.00)

                            $100.00 – After fifteen [15] consecutive days in the same classroom.

                                                with the appropriate certification.

                                                (daily rate plus $20.00)

            Nurse    –     $100.00 per day

            Clerical   –   $9.50 per hour

            Aides      –   $9.50 per hour

            Cafeteria –   $9.50  per hour

            Custodian – $10.50 per hour

Minutes of April 26, 2010

Motion by Jayne Howard, seconded by Jason Ford to enter into a Joint Transportation Agreement with Sussex County Regional Transportation Cooperative for the 2010-2011 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to approve the following Independent Therapists, as needed, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Leslie Williams Wexler               Occupational Therapist              $  82.00 per hour

            Mandy Leonard                         ABA                                         $125.00 per hour

            Katherine Ferrara                       Occupational Therapist              $  73.00 per hour

            Children’s Therapy Services       Physical Therapist                     $  97.37 per hour

Motion by Sheila Dempski, seconded by Anita Smith that the Washington Township Board of Education hereby establishes the school district travel maximum for the 2010-2011 school year at the sum of $45,000 and the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Anita Smith, seconded by Sally Christine to solicit the following contractors to quote Public School Electrical Services and/or Plumbing Services for the 2010/2011 school year, as recommended by the Superintendent:  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

            Sartini Plumbing & Heating                                Bill Hodge Electrical Contracting, Inc.

            William A. Whitney Plumbing & Heating              Wire’s Electrical Shop

            Schiable’s Plumbing & Heating, Inc.                   Fisher Electrical Contractor, Inc.

Motion by Sally Christine, seconded by Jude Mohan to accept the following quotes for Public School Electrical Services contract for the 2010/2011 school year, as recommended by the Superintendent:  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Bill Hodge Electrical Contractor, Inc.

Licensed Electrical Labor:                      $   72.00 per hour

Overtime:                                              $ 108.00 per hour

Electrician’s helper/apprentice:               $   30.00 per hour

Overtime:                                              $   45.00 per hour

Materials:                                              10% of discount

Fisher Electrical Contractors, Inc.

Licensed Electrical Labor:                      $   85.00 per hour

Overtime:                                              $ 127.50 per hour

Electrician’s helper/apprentice:               N/A

Overtime:                                              N/A

Materials:                                              25% of discount

            No plumbing quotes were received.

Minutes of April 26, 2010

Motion by Jude Mohan, seconded by Jayne Howard to award the Public School Electrical Services contract pending receipt of necessary contract documents for the 2010/2011 school year to Bill Hodge Electrical Contractors, Inc., as follows, as recommended by the Superintendent:  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Licensed Electrical Labor:                      $   72.00 per hour

Overtime:                                              $ 108.00 per hour

Electrician’s helper/apprentice:               $   30.00 per hour

Overtime:                                              $   45.00 per hour

Materials:                                              10% of discount

Motion by Jayne Howard, seconded by Jason Ford to approve and adopt The Uniform Minimum Chart of Accounts for NJ Public Schools issued by the State of NJ Department of Education, Division of Finance, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Jason Ford, seconded by Sheila Dempski to increase 2010-2011 Childcare tuition rate by 2 to 2.5%, as recommended by the Superintendent. RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Motion by Sheila Dempski, seconded by Anita Smith to approve the annual update of the Uniform State Memorandum of Agreement between Education and Law Enforcement Officials for the 2010-2011 school year, as recommended by the Superintendent.  RCV: Christine, Dempski, Ford, Howard, Mohan, Smith, Graf – All voting yes – Motion carried

Board President appointed Sheila Dempski and Anita Smith, alternate, as Delegate to the New Jersey School Boards Association.

Board President appointed Sally Christine and Jude Mohan, alternate, to the Warren County School Boards Association.

Board President appointed Karen Graf as Legislative delegate.

PUBLIC QUESTIONS AND DISCUSSION: (old and/or new business)      

(The public may speak for three (3) minutes unless they have requested to be on the agenda.)

Mr. Trush – Asked about the budget approval process and commented on inserting escape clauses on

                       contracts due to changes in economic times.

Mr. Smith – Asked about public input on the process and commented about not cutting programs or

                        teachers.

EXECUTIVE SESSION:  (if required)

Motion by Sheila Dempski, seconded by Anita Smith Whereas, the Board must consider matters involving personnel, deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others.  If an action results, it will be taken following re-entry into regular session.

                                    Time:  8:40 p.m.               MV: Unanimous – Motion carried

Motion by Jude Mohan, seconded by Anita Smith to return to open session.

                                    Time:  9:55 p.m.               MV: Unanimous – Motion carried

Minutes of April 26, 2010

ADJOURNMENT:

Motion by Jude Mohan, seconded by Anita Smith to adjourn.                

                                    Time:  9:56 p.m.

                                                                                    Respectfully submitted:

                                                                                    Jean Flynn

                                                                                    Business Administrator/Board Secretary

APPOINT JEAN FLYNN BOARD SECRETARY

RESULTS OF

ELECTION

CANDIDATES

GENERAL FUND VOTE

NOMINATION AND ELECTION OF BOARD PRESIDENT

NOMINTION AND ELECTION OF BD. VICE-PRES.

ADOPTION OF CODE OF ETHICS

MINUTES

EXECUTIVE

SESSION MIN.

STUD.ACT.,

PETTY CASH, &

CAFÉ.  RPTS.

SECRETARY’S

REPORT

TREASURER’S

REPORT

FUNDS

BILLS LIST

TRANSFERS

SUBSTITUTE

O-O-D IN-SERV.

REVISED 2009-2010 CALENDAR

2010-2011 CALENDAR

TECHNOLOGY

PLAN 2010-2013

TECHNOLOGY MAINTENANCE & UPGRADES

CHANGE PC SECURE OFFICE GRANT TO OTHER CAP. PROJ.

PROJECT WET

PURCHASE SOCIAL STUDIES TEXTBOOKS

WASH. TWP. CLEAN COMMUNITIES

FIRST READING POLICY ALERT 188

MISSION STATEMENT

BD. MTG. SCHEDULE

BD. MEETING DATES

ROBERTS RULES OF ORDER

ESTABLISH AGENDA

ORDER

POLICIES & REGULATIONS

ORGANIZATIONAL CHART

FINANCE APPTS.

EDUCATION & PERSONNEL APPTS.

FACILITIES APPTS.

ACTING BD. SECT.

BID & QUOTE THRESHOLD

ATTORNEY

DEPOSITORY

SIGNATURES

SIGNATURES

SIGNATURES

SIGNATURES

INVEST SCHOOL FUNDS

INSURANCE AGENT OF RECORD

BENEFITS AGENT OF RECORD

NEWSPAPER

TAX SHELTER

COMPANIES

TAX SHELTER

BROKERS

DISABILITY INS. PLANS

PAYMENT OF BILLS

TRANSFERS BETWEEN BD. MTGS.

GOODS & SERVICES

COOPERATIVE PRICING AGREE.

CUTOFF DATE FOR BILLS

CURRICULA, TEXTBOOKS

PEST MGMT. PLAN

EMERGENCY/

CRISIS MGMT. PLAN

SUBSTITUTE RATES

JOINT TRANS. SC

REG. TRANS. COOP.

INDEPENDENT THERAPISTS

TRAVEL

QUOTES FOR ELECTRICAL & PLUMBLING SERV.

ACCEPT QUOTES

ELECT. & PLUMB.

AWARD

ELECTRICAL SERV.

UNIFORM MIN. CHART OF ACCTS.

CHILDCARE TUITION RATE

UNIFORM STATE MOA

NJSBA DEL. & ALT.

WCSBA DEL. & ALT.

LEGISLATIVE

DELEGATE

EXECUTIVE SESSION

OPEN SESSION

ADJOURNMENT